Maintenance & Minor Works Supervisor (On Call)

Job responsibilities

• Provide monthly update report to the Estates Manager using CAFM system.
• Personally undertake general craftsperson and maintenance support worker duties to ensure continuity of service provision on an ad-hoc basis.
• Responsible for ensuring timely completion of PPM (Planned Preventative Maintenance) and reactive works, including any associated documentation / recording requirements.
• Utilise FM software (e.g. MICAD) reports to ensure adequate operative resourcing to complete PPM and reactive works.
• Ensures Estates Statutory Compliance e.g. Water Safety (Legionella control) and Electrical Safety, Medical Gases, HVAC, Pressure Systems and other HTM (Health Technical Memorandum) disciplines as required.
• Works collaboratively with the other Estates Managers, and provides cover for them for period of leave etc.
• Authorised signatory for financial transactions e.g. purchase orders, petty cash and goods received.
• Assists with estates maintenance contract procurement and management and attends regular meetings.
• Utilise electronic systems such as e-procurement for ordering supplies / contractor services, e-roster for staff expenses / claims / leave, ESR for staff records, etc.
• Maintain and ensure an adequate trade on-call rota
• Review contractor returned documents RAMS, completed work documents (paperwork or electronic) and take actions as appropriate.
• Review staff returned documents (paperwork or electronic) and take actions as appropriate.
• Supervise minor works schemes as required.
• Identify and review planned preventative maintenance programmes.
• Promote the involvement of staff in reviewing maintenance and minor works services within the theme of Value for Money and introduce improve working practice. Undertake
• Undertake training as required for AP (Appointed Person), RP (Responsible Person) CP (Competent Person) appointments in line with HTM (Health Technical Memorandum) requirements and issue relevant permits, assist with AE (Authorising Engineer) audits and action plans.
• Ensure the efficient and safe operation of all buildings and engineering plant, equipment and services; including statutory inspections governing pressure vessels, lifts, hoists, medical gas pipeline systems, water systems, medical devices, ventilation, electrical (HV/LV), etc., operation and issue of permit to work systems and other safe systems of work.
• Ensure the Control of Contractors policy is being implemented through review andregular audit, and carry out necessary contractor on site inductions.
• Maintain electronic and other forms of records as required to demonstratecompliance and regularly self-audit such for adherence.
• Supervise programmed planned maintenance schemes such as painting programmes, contractor PPMs and water/electrical remedial action plans.
• The post holder is expected to have a clear understanding and share the Mission, Values and Behaviours of the Trust which defines our culture. All staff are required to promote and adhere to these.
• To comply with all of the Trust/Local Policies and Procedures and SOPs and responsible for keeping up to date with any changes to these. Responsible
• Responsible for promoting a positive work culture.
• Responsible for maintaining own core competences and CPD register along with supporting department wide training and development needs.
• Input electronic timesheet data and verify/approve teams in such systems.
• Authorising staff leave, pay and expenses via E systems.
• Carrying out staff appraisals and ensure completed in line with policy KPIs.
• Monitor Statutory and Mandatory training requirements of Tradestaff in line with trust policies, H&S Regulations and HTMs.
• Monitor sickness and carry out reviews as required in line with the Trusts Policies and Procedures.
• Communicating and cascading relevant information to staff and team, some of which may be complex with barriers to understanding Delivering Directorate Training as required.
• Establishes key performance indicators for the maintenance service, utilising management reports from the Estates Computer Aided Facilities Management (CAFM) systems e.g. Micad, taking corrective action to rectify poor performance where necessary.
• Overseeing disciplinary, grievance and performance matters in line with the Trusts Policies and Procedures.
• Ensuring that duties are planned, managed and operated across the locality within a concept of flexibility, efficiency and customer care.
• Ensuring that team members comply and adhere to all relevant policies and procedures.
• Mentoring and supporting apprentices and trainees engaged in activities within the team.
• Promoting best practice within the team in terms of Equality and Diversity.
• Promoting the development of staff competences related to empowerment and self-monitoring initiatives.
• Assist with the Recruiting and selection of team members.
• Setting and following standards leading by example.
• Supporting the personal and career development of staff.
• Supporting the trust wide Estates & Facilities staff in developing and promoting uniform standards and efficiencies.
• Responsible for promoting a positive work culture.
• Responsible for promoting generic and flexible ways of working.Operational Management
• Raise electronic orders and authorise as appropriate.
• Monitor and supervise the development and implementation of van stocks and estates stores requirements.
• Manage and monitor the use of handheld electronic devices utilised by work operatives.
• Assist the Estates Manager in the collection of operational data, ordering of materials to enable the effective control of allocated budgets.
• Prepare and design specifications for maintenance and minor works.
• Undertake regular inspections of structure of service to identify maintenance needs and take appropriate action to reduce backlog.
• Ensure that all specifications are written in line with service user needs, communicating any changes and adapting specifications up grading SLA were necessary.
• Interpret and apply relevant statutory, NHS and other technical guidance and information.
• Suggest and implement new improved ways of working in all areas of the department.
• Self-assure own work and where applicable signing off the work of others.
• Exchange routine and complex information where appropriate and offer feedback where required
• Organise, plan and prioritise, in liaison with the manager, day to day PPM and reactive tasks and assist in planning new installation work.
• Carry out routine duties independently where appropriate to competency, health and safety and allowed with minimal supervision.
• Other relevant duties including general support services as may be required to meet the needs of the department.
• Use all Trust equipment and other property in a safe and appropriate manner.
• Maintain, install and repair equipment, fittings and other physical assets required by the job role on Trust and Partners premises.
• Report any misuse of, or faulty equipment to the appropriate person and/or via Trust E systems.
• Order and purchase spare parts, supplies, physical assets, stock or other equipment/materials within budgetary limit and which are necessary for the job being carried out.
• All directorate staff will be required to act up, down and across (within own capabilities and training) as required to ensure that an efficient and professional service is delivered at all times throughout the Directorate and the Trust.
• Suggest and implement new policies and improved ways of working in all areas of the department
• Work with the in house Capital team and their appointed contractors to help deliver on schemes as required, this may involve witness testing on commissioning and training on new plant and equipment.
• Ensures that the Duty Holder requirements under the Control of Asbestos Regulations are effectively discharged by ensuring that this consulted prior to relevant work commencing, and that appropriate precautions are taken when undertaking work in the vicinity of Asbestos Containing Materials (ACMs)
• Responsible for ensuring that suitable and sufficient Risk Assessments, Method Statements and Standard Operating Procedures (SoPs) are in place and adhered to, to ensure a safe system of work for the in-house maintenance team and external Contractors undertaking work on the Trusts premises, combined with effective site inductions, adequate work supervision and on-the-job sample audits.
• Manages all aspects of the on-site plant and equipment operation, so as to minimise energy and utilities consumption, collaborating with the Estates Manager (Environment, Compliance and Business Support) on matters relating to energy and environmental management.
• Contributes to the upkeep of the Estates and Corporate Risk Registers, by adding and updating any significant estates related risks to the Trusts risk management software system, and ensures that the risks are proactively managed and monitored. Supports
• Supports prompt incident reporting via the Trusts current electronic reporting system to enable lessons to be learned and any necessary corrective measures to be implemented in a timely manner. Support
• Support in maintaining Operations & Maintenance manuals, drawings, and statutory records up to date, and ensure that these are readily accessible by the maintenance staff/contractors.
• Attend relevant meetings for job role and deputises for the Estates Manager at meetings as required.
• Continuously reviews existing working practices and implement improvements to generate efficiency savings.

Qualifications & Training

Essential

• Relevant professional qualification in Estates related discipline, Electrical, Mechanical or Building discipline or comparable proven practical experience (equivalent level of knowledge Diploma level with significant experience)
• Relevant Supervisory Management qualification or comparable proven practical experience
• Significant experience of working in a similar role or discipline

Desirable

• Experience of working in the NHS
• Relevant professional membership(s)
• Committed to continuous management/professional development e.g. Authorised Person training to develop competence in areas such as Electrical/Water Safety

Experience

Essential

• Experience in the use of planned maintenance system.
• Experience of maintenance management utilising both direct and contract labour
• Experience of managing multiple trade's persons/contractors.
• Experience of the risk management process
• Specialist knowledge of core standards within Estates.

Desirable

• Experience of Health and Safety or/and relevant qualification
• Experience of Scheme Design and Contract Management within the NHS
• Full appreciation and understanding of all areas and departments within Facilities and Estates
• Experience of managing hospital engineering systems in healthcare premises, and HTM requirements.
• Conversant with methods of maintenance works and services procurement and contract management.
• Budgetary control of an estates operations budget.

Skills, Knowledge & Abilities

Essential

• Carrying out audits and monitoring
• Current National, Trust and Local policies and procedures
• Delivering development within a Facilities and Estates environment
• Delivering quality assurance
• Effective decision-making skills to secure desired outcomes
• Facilitating induction and on the job training
• Multi-agency working and partnership achievements
• NHS plan/contracts and service level agreements
• Objective setting, planning and delivery
• Planning work rotas and allocating work
• Relevant legislation and best practice guidance
• Supervising a team
• Promoting Good Practice and delivering a cost-effective service
• Using computerised monitoring systems in line with national standards
• Flexible Approach to Workload
• Works on Own Initiative
• Good Communication/Presentation Skills
• Well-developed Organisational Skills

Desirable

• Budgetary Management, Value Management and Strategic Planning
• Negotiating to secure desired outcomes
• Presenting at both operational and strategic levels
• Working in a partnership environment in a multi-disciplined organisation

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).