Project Manager

Job responsibilities

1. To undertake the role of project manager ensuring that allocated projects and associated works are delivered on behalf the team
2. Manage the delivery of the Trusts specific Capital Backlog schemes and identify suitable availability to deliver internally or via the appointment of external consultants and contractors.
3. The development of technical specifications for the appointment of competent design teams, consultants and specialist contractors with a specific emphasis on engineering systems and backlog delivery.
4. Undertake site visits to carryout initial appraisals including the completion of detailed surveys to inform specifications.
5. Review design work or proposals undertaken by external consultants or contractors.
6. Undertake the role of contract administrator, undertaking regular site visits to agree any valuations or variations and ensuring all contract documentation is maintained and certification issued using standard trust forms and processes.
7. To ensure each allocated project is developed through a project briefing process with the users prior to feasibility and work commencing, using agreed PMO templates
8. Utilise the agreed project management tools and folders, including the developing, maintaining and updating project specific records.
9. To liaise with internal colleagues at the briefing stage, including prior to the commencement of any works or service change and commissioning throughout the lifecycle of the non-construction project as relevant
10. To liaise with the Head of Capital and deputy head if capital to ensure appropriate support is allocated to projects and works
11. To prepare and populate a project folder including all appropriate documentation, drawings, quotes, project plans etc. in order that all information is readily available and stored logically.
12. To establish internal and external project reporting structures using agreed processes for the works. The level of structure will depend on the size and scope of each project
13. To ensure all technical aspects of projects are designed and planned adhering to all relevant processes, procedures and best practice in line with current statutory and mandatory regulations
14. To ensure consistent project specifications are issued for each project
15. Where projects include new services being designed and implemented, ensuring that the scope of new services are carefully drawn up and agreed with the end user and customer, including SLAs
16. To ensure all projects and works are documented and utilise the agreed project management tools, including the developing, maintaining and updating project specific records
17. To deliver the works within the agreed programme, providing feedback to Head of Capital on any deviations from the agreed programme.
18. To liaise with operational Estates and Facilities colleagues on the progress of projects from inception to completion ensuring compatibility and suitability of designs for acceptance into the existing operational estate
19. To ensure all projects and works are handed into the operational environment safely and in a timely manner once complete
20. To establish post project evaluation mechanism for each project to ensure lessons are learnt
21. Ensure colleagues within the Estates and Facilities team share learning from in house and external experiences
22. Deal with highly complex, sensitive and often confidential information

Qualifications and Training

Essential

• Degree (or equivalent knowledge and experience) within the project deliver environment
• Mechanical or Electrical Degree or equivalent HNC in building services qualification (or equivalent knowledge and experience)
• Experience of working in a similar role or discipline
• Knowledge and experience in a maintenance or engineering related field
• Hold a current UK Driving Licence

Desirable

• Five years' experience of successfully delivering minor and major projects
• Demonstrate experience of the management and delivery of backlog maintenance schemes within a healthcare sector
• Membership of Professional Organisation C.I.B.S.E or other recognised building services body
• Post graduate qualification in construction or project management related course

Experience

Essential

• Substantial post qualifying experience as a Mechanical or Electrical engineer within a healthcare organisation or Public sector
• Experience in the identification of project requirements, design, and evaluation of outputs
• Knowledge and experience in the management and delivery of capital and minor works projects.
• Effectively working across organisational and operational boundaries
• Experience of leading multidisciplinary teams
• Excellent written and verbal skills
• MS Excel, MS PowerPoint, MS Word, MS OneNote, , MS Teams, MS Project and MS Visio
• Presentation skills
• Experience of building strong relationship with staff in clinical and corporate environments
• Change management experience
• Budget management / financial management
• Success in working collaboratively across a variety of professions and services

Desirable

• Experience working in an NHS environment (With an emphasis on Mental Health and Learning Disability)
• Understanding of multi-disciplinary working in construction
• Experience of procurement through tendering
• Experience in project management
• Examples of leading on service improvement/workforce redesign projects
• Knowledge of Capital Investment Manuals
• Line management experience
• Experience of business planning

Skills, Knowledge & Abilities

Essential

• Awareness of Current Legislation/Guidance for NHS properties (HTM/HBN/Risk Adjusted Backlog Maintenance Methodology)
• Substantial knowledge of Project Management of large multi-faceted, multi-disciplined complex projects
• Highly developed, negotiating and influencing skills, overcoming barriers to understanding and acceptance, and reaching agreements
• Ability to interpret, analyse and utilise complex information
• Computer literate with very good IT skills
• Good planning, organisational and problem solving skills
• Good budget management skills
• Excellent interpersonal and communication skills and an ability to work multi-disciplinary environments
• Excellent time management skills, ensuring projects are kept to schedule
• Ability to motivate others and mange resistance to change
• Ability to gain confidence and credibility of a range of professionals
• Proven ability to remain calm and efficient under pressure
• Highly motivated and enthusiastic to learn/develop further
• Positive and proactive, takes own initiative
• Demonstrable customer awareness
• Ability to communicate at all levels requiring tact and diplomacy to achieve results

Desirable

• Knowledge of legislation and codes of practice relevant to the post
• Understanding of broad NHS roles and responsibilities, structures and processes
• Relevant experience in managing large complex projects in a healthcare environment
• Experience of working with Computer Aided Facilities Management systems (i.e MICAD)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).