Job summary
To lead and manage the capital and minor works schemes to provide a responsive and customer focused delivery to achieve outstanding standards of service delivery for new and refurbished accommodation. To have senior and professional responsibility for the effective, safe and compliant delivery of the services provided by the Capital Team.
The post is required to ensure that all elements of Capital Teams service are compliant with all mandatory and statutory standards, national and local targets and with the requirements of the CQC and other regulatory bodies. This includes ensuring that all Trust policies and procedures and health and safety requirements relating to the Capital team are in place.
Manage all capital and other delegated budgets to provide financial sustainability through increased efficiency and reduced cost.
The post holder will be required to deputise for the Associate Director (Hard FM) where appropriate and required.
This post is based in Stafford but the role is Trust wide (Shropshire and Stoke) with an expectation to support local and out of area partner contracts which will require nationwide Travel.
Main duties of the job
- Lead and Manage Capital works to ensure all works meet statutory, mandatory and NHS This requires the formulation of the long term capital plans to be flexible and adapt to the changing needs of the Trust to ensure the efficient and safe environment is maintained across the Trust and Partners.
- To be the professional lead for Capital and Minor works.
- To support the Associate Director in the development and delivery of the annual and 5 year capital investment plans aligned to the Facilities and Estates Strategy as approved by the Trust Board.
- To write and deliver to F&P Committee and Board capital business cases.
- Day-to-day management of F&E Directorates Capital
- Assist the Associate Director in ensuring the successful development of Hard FM strategy.
- To provide professional estates advice as required enabling the Trust to plan for future capacity
- To provide design and construction strategic advice as required enabling the Trust to plan for future capacity requirements as part of the long term
- To undertake concept and feasibility studies and to enable operational directors to develop business cases for clinical expansions
- To assess space utilisation of premises the Trust occupies and identify opportunities for efficiencies
About us
By joining Team MPFT, you will be helping your communities and in return for this, we will support you by;
- Supporting your career development and progression
- Excellent NHS Pension scheme
- Generous maternity, paternity and adoption leave
- Options for flexible working
- Up to 27 days annual leave (increasing with service up to 33 days) and the opportunity to purchase additional leave
- Extensive Health and Wellbeing support and resources
- If you work in our community teams, we pay for your time travelling between patients
- Lease car if you complete more than 500 business miles per annum, fully insured and maintained (including tyres), mileage paid at lease car rate
- Salary sacrifice car - fully insured and maintained (including tyres), your gross pay is reduced by the cost of the vehicle before tax, NI and pension deductions are calculated, milage paid at business rate s
- Salary sacrifice bikes up to £2k
- Free car parking at all trust sites
- Free flu vaccinations every year
- Citizens Advice support linked with a Hardship Fund for one off additional support up to £250 (if the criteria is met)
And more. We are proud to be a diverse and inclusive organisation and there is a choice of staff networks that help you meet like-minded people.
Job description
Job responsibilities
- To manage external consultants and contractors as required.
- Provide services that are customer focused and targeted to achieve set standards / satisfaction.
- To ensure that capital / minor work schemes are developed, managed and delivered in line with good practice, standing financial instructions and
- To be professionally and technically responsible for the estates capital policy development with implementation of legislative requirements and input into the implementation of the Trusts estates strategy in all projects undertaken.
- Responsible for the development and implementation of capital / minor work procurement and policies for the Estates and Capital / minor work Projects service
- Responsible for the development, delivery and implementation of the Capital element of the Estates Policy and Strategy, impacting across the whole
- Provides professional knowledge and advice in capital projects ensuring the best possible environment for service
- Research of product and service costings and production of feasibility and budget
- Production of drawings and technical information in order to satisfy the requirements of Planning and Building Regulations and Health & Safety legislation
- Inspection of completed works for quality and compliance with requirements, production and issue of a defects list, accepting and commissioning handover of completed projects including production and collation of all required documentation
- Ensure proper execution of schemes under control using appropriate contract procedures and compliance with the Standing Orders of the Trust
- Oversee schemes where external consultants are engaged and act as the Trusts lead in such schemes
- Responsibility for research and development by regularly undertaking Research and Development activities associated with Estates and Capital / minor work Projects and conducting a range of estates surveys and
- To ensure that all capital / minor work schemes are undertaken in accordance with the Scheme Procedure and audits schemes to ensure compliance
- To ensure that the selection of external consultants appointed to assist in the delivery of the Trusts capital / minor work programme complies with the schemes procedures
- To ensure full compliance with all Trust policies and procedures.
- To be responsible for the delivery of high quality Capital / minor work Development schemes
- Provide design expertise to other members of the department as required
- Ensure that all feasibility design and costings are realistic and robust before being issued for approval
- Ensure that all tendering procedures are in accordance with Trust and NHS policy
- Ensure that all design documentation is produced in accordance with HTMs, HBNs, Trust and NHS
- Ensure that all tender documentation is produced to the required standards as set out in the schemes procedure document prior to issue
- Ensure that the Trust fulfils its obligations under the CDM regulations, undertaking audits of schemes as required
- Assist in the completion property data returns for internal and external partners and FOI, or such other returns when
- Assist with negotiations of dilapidations and carry out surveys as necessary, appointing surveyors where Instruct property searches as and when appropriate.
- Responsible for the capital elements of the Estates Returns Information Collection (ERIC) and Premises Assurance Model (PAM) returns
- Raise orders and approve invoices through electronic systems for lease/let/rent/etc charges as approval levels dictate
- Provide detailed and timely updates to the internal project reporting systems monitored by the PMO including highlight
- To comply with the Trusts aim of using standardised document distributed by the PMO including project mandates, project briefs and project
- To work closely with the other Heads of Department within F&E providing cross cover as appropriate.
- The post holder will be required to undertake such additional duties or responsibilities, consistent with the role and grade, as may be allocated including attendance for training deemed applicable to the role.
- Develop initiatives that promote the principles of environmental sensitivity and
- Lead for capital in respect of budget setting to address pressures, Cost Improvement Programme (CIP) targets and seeking new opportunities to improve efficiency.
- The post holder is expected to have a clear understanding and share the Mission, Values and Behaviours of the Trust which defines our culture. All staff are required to promote and adhere to these.
- Responsible for promoting a positive work culture.
- Responsible for maintaining own core competences and CPD register along with supporting department wide training and development needs.
Policy and Standards
- Ensure all role requirements for HTMs and CQC/PAM are fulfilled and reported on as
- Working with Support Services, Estates, Energy, Fire and Infection Control colleagues to ensure compliance with appropriate standards
- Ensure all capital functions are compliant with Health and Safety
- Ensure all agreed capital standards and performance indicators are
Staff Management
- Manage and supervise the activities of all the F&E Directorates Capital Team operational estates team in the planning and programming of work in conjunction with other
- Plan staffing for peaks and troughs of staffing due to shifting capital spend requirements.
- Authorising staff leave
- Carrying out staff appraisals and ensuring appraisals are carried out as required
- Delivering Directorate Fast Track Training as required
- Disciplinary, grievance and performance matters
- Ensuring that team members comply and adhere to all relevant policies and procedures
- Mentoring and supporting apprentices and trainees engaged in activities within the team
- Monitoring absence, attendance and lateness
- Promoting best practice within the team in terms of Equality and Diversity
- Promoting the development of staff competences related to empowerment and self- monitoring initiatives
- Recruiting and selecting team members
- Setting and following standards leading by example
- Supporting the personal and career development of staff
- Monitoring staff training (statutory and mandatory) ensuring that team members are fully compliant and up to date
- To develop and implement a continuous training programme for capital team staff to ensure that they are equipped with the appropriate skills to fulfil their roles.
- Ensure staff appraisals and objective setting is carried out and
- Promote development of staff competences related to empowerment and self- monitoring
- Supporting the trust wide Facilities and Estates staff in developing and promoting uniform standards and efficiencies
- Continually review the organisational structure required to deliver a high quality and response service and advise the Associate Director accordingly
Systems and equipment
- Utilise CAD for the production of drawings and be able to produce manual drawings as required for projects for which they are responsible.
- Ensure that all development proposals and plans consider inter-related strategies and developments and advise senior management accordingly.
Decisions and judgements
- Evaluation of tender returns including detailed and highly complex comparison and analysis of submitted costings, evaluation of compliance with conditions, making professional judgments regarding quality analysis scores and production of tender report incorporating recommendations for the contractor to be
- Provide project management of capital / minor work projects including:
- Organising and chairing pre-contract and progress meetings
- Managing interface of main contractor and other appointed specialists
- Liaising with the department user to reduce the effect of the works on the day- to-day running of the department
- Ensure compliance with the contractual conditions of the contract
- Liaising with other departments where their involvement is required in a project
- Financial management of construction elements of projects comprising valuing completed works, producing detailed evaluation of value of works to date and amount due to the contractor and production and issue of payment certificates and approval of invoices for payment
- To develop, in conjunction with users and design teams, plans for major site development
- To monitor and manage the progress of capital / minor work schemes and provide regular written updates
- To determine user requirements and formulate feasibility studies for proposed business case development as required and ensure that such studies reflect realistic costs and designs
Communication and relationships
- Communicating and cascading relevant information to staff and team.
- Communications and relationship skills with requirement to provide and receive information of a highly complex nature including sensitive or contentious information; agreement and/or co-operation.
- To provide reports to the Associate Director detailing progress of all projects
- To liaise with the Clinical Teams, Health & Safety Officers, Fire Officers, Other Estates and Facilities representatives and Infection Control to ensure that proposed schemes can be undertaken safely and have the appropriate authorisation and sign off
- To liaise with Partners and maintenance providers to determine if proposed works are feasible
- To liaise with the Operational Commissioning / Decommissioning lead and provide sufficient drawings, data sheets, programmes, to ensure the provision of an equipment planning, procurement and commissioning service for Capital / minor work Projects
- To liaise with stakeholders and manage expectations, provide professional advice as required and ensure that as far as is practicable their requests are incorporated within schemes
- To liaise with external organisations and stakeholders as necessary to seek solutions for and implement the Trusts strategies as appropriate.
- Discuss and provide professional advice in forming clients brief and producing all relevant descriptive documentation and design drawings
Job description
Job responsibilities
- To manage external consultants and contractors as required.
- Provide services that are customer focused and targeted to achieve set standards / satisfaction.
- To ensure that capital / minor work schemes are developed, managed and delivered in line with good practice, standing financial instructions and
- To be professionally and technically responsible for the estates capital policy development with implementation of legislative requirements and input into the implementation of the Trusts estates strategy in all projects undertaken.
- Responsible for the development and implementation of capital / minor work procurement and policies for the Estates and Capital / minor work Projects service
- Responsible for the development, delivery and implementation of the Capital element of the Estates Policy and Strategy, impacting across the whole
- Provides professional knowledge and advice in capital projects ensuring the best possible environment for service
- Research of product and service costings and production of feasibility and budget
- Production of drawings and technical information in order to satisfy the requirements of Planning and Building Regulations and Health & Safety legislation
- Inspection of completed works for quality and compliance with requirements, production and issue of a defects list, accepting and commissioning handover of completed projects including production and collation of all required documentation
- Ensure proper execution of schemes under control using appropriate contract procedures and compliance with the Standing Orders of the Trust
- Oversee schemes where external consultants are engaged and act as the Trusts lead in such schemes
- Responsibility for research and development by regularly undertaking Research and Development activities associated with Estates and Capital / minor work Projects and conducting a range of estates surveys and
- To ensure that all capital / minor work schemes are undertaken in accordance with the Scheme Procedure and audits schemes to ensure compliance
- To ensure that the selection of external consultants appointed to assist in the delivery of the Trusts capital / minor work programme complies with the schemes procedures
- To ensure full compliance with all Trust policies and procedures.
- To be responsible for the delivery of high quality Capital / minor work Development schemes
- Provide design expertise to other members of the department as required
- Ensure that all feasibility design and costings are realistic and robust before being issued for approval
- Ensure that all tendering procedures are in accordance with Trust and NHS policy
- Ensure that all design documentation is produced in accordance with HTMs, HBNs, Trust and NHS
- Ensure that all tender documentation is produced to the required standards as set out in the schemes procedure document prior to issue
- Ensure that the Trust fulfils its obligations under the CDM regulations, undertaking audits of schemes as required
- Assist in the completion property data returns for internal and external partners and FOI, or such other returns when
- Assist with negotiations of dilapidations and carry out surveys as necessary, appointing surveyors where Instruct property searches as and when appropriate.
- Responsible for the capital elements of the Estates Returns Information Collection (ERIC) and Premises Assurance Model (PAM) returns
- Raise orders and approve invoices through electronic systems for lease/let/rent/etc charges as approval levels dictate
- Provide detailed and timely updates to the internal project reporting systems monitored by the PMO including highlight
- To comply with the Trusts aim of using standardised document distributed by the PMO including project mandates, project briefs and project
- To work closely with the other Heads of Department within F&E providing cross cover as appropriate.
- The post holder will be required to undertake such additional duties or responsibilities, consistent with the role and grade, as may be allocated including attendance for training deemed applicable to the role.
- Develop initiatives that promote the principles of environmental sensitivity and
- Lead for capital in respect of budget setting to address pressures, Cost Improvement Programme (CIP) targets and seeking new opportunities to improve efficiency.
- The post holder is expected to have a clear understanding and share the Mission, Values and Behaviours of the Trust which defines our culture. All staff are required to promote and adhere to these.
- Responsible for promoting a positive work culture.
- Responsible for maintaining own core competences and CPD register along with supporting department wide training and development needs.
Policy and Standards
- Ensure all role requirements for HTMs and CQC/PAM are fulfilled and reported on as
- Working with Support Services, Estates, Energy, Fire and Infection Control colleagues to ensure compliance with appropriate standards
- Ensure all capital functions are compliant with Health and Safety
- Ensure all agreed capital standards and performance indicators are
Staff Management
- Manage and supervise the activities of all the F&E Directorates Capital Team operational estates team in the planning and programming of work in conjunction with other
- Plan staffing for peaks and troughs of staffing due to shifting capital spend requirements.
- Authorising staff leave
- Carrying out staff appraisals and ensuring appraisals are carried out as required
- Delivering Directorate Fast Track Training as required
- Disciplinary, grievance and performance matters
- Ensuring that team members comply and adhere to all relevant policies and procedures
- Mentoring and supporting apprentices and trainees engaged in activities within the team
- Monitoring absence, attendance and lateness
- Promoting best practice within the team in terms of Equality and Diversity
- Promoting the development of staff competences related to empowerment and self- monitoring initiatives
- Recruiting and selecting team members
- Setting and following standards leading by example
- Supporting the personal and career development of staff
- Monitoring staff training (statutory and mandatory) ensuring that team members are fully compliant and up to date
- To develop and implement a continuous training programme for capital team staff to ensure that they are equipped with the appropriate skills to fulfil their roles.
- Ensure staff appraisals and objective setting is carried out and
- Promote development of staff competences related to empowerment and self- monitoring
- Supporting the trust wide Facilities and Estates staff in developing and promoting uniform standards and efficiencies
- Continually review the organisational structure required to deliver a high quality and response service and advise the Associate Director accordingly
Systems and equipment
- Utilise CAD for the production of drawings and be able to produce manual drawings as required for projects for which they are responsible.
- Ensure that all development proposals and plans consider inter-related strategies and developments and advise senior management accordingly.
Decisions and judgements
- Evaluation of tender returns including detailed and highly complex comparison and analysis of submitted costings, evaluation of compliance with conditions, making professional judgments regarding quality analysis scores and production of tender report incorporating recommendations for the contractor to be
- Provide project management of capital / minor work projects including:
- Organising and chairing pre-contract and progress meetings
- Managing interface of main contractor and other appointed specialists
- Liaising with the department user to reduce the effect of the works on the day- to-day running of the department
- Ensure compliance with the contractual conditions of the contract
- Liaising with other departments where their involvement is required in a project
- Financial management of construction elements of projects comprising valuing completed works, producing detailed evaluation of value of works to date and amount due to the contractor and production and issue of payment certificates and approval of invoices for payment
- To develop, in conjunction with users and design teams, plans for major site development
- To monitor and manage the progress of capital / minor work schemes and provide regular written updates
- To determine user requirements and formulate feasibility studies for proposed business case development as required and ensure that such studies reflect realistic costs and designs
Communication and relationships
- Communicating and cascading relevant information to staff and team.
- Communications and relationship skills with requirement to provide and receive information of a highly complex nature including sensitive or contentious information; agreement and/or co-operation.
- To provide reports to the Associate Director detailing progress of all projects
- To liaise with the Clinical Teams, Health & Safety Officers, Fire Officers, Other Estates and Facilities representatives and Infection Control to ensure that proposed schemes can be undertaken safely and have the appropriate authorisation and sign off
- To liaise with Partners and maintenance providers to determine if proposed works are feasible
- To liaise with the Operational Commissioning / Decommissioning lead and provide sufficient drawings, data sheets, programmes, to ensure the provision of an equipment planning, procurement and commissioning service for Capital / minor work Projects
- To liaise with stakeholders and manage expectations, provide professional advice as required and ensure that as far as is practicable their requests are incorporated within schemes
- To liaise with external organisations and stakeholders as necessary to seek solutions for and implement the Trusts strategies as appropriate.
- Discuss and provide professional advice in forming clients brief and producing all relevant descriptive documentation and design drawings
Person Specification
Qualifications & Training
Essential
- Specialist professional knowledge via a degree or equivalent related to the construction industry. Be a member of a professional construction institution or be working towards it. RICS, RIBA or similar
- Managerial and experience
- In depth knowledge and experience of managerial, H&S and financial aspects of Capital Management
- Evidence of continuing professional development
- Experience of a project management methodology such as Prince2
Desirable
- Masters or post graduate degree
- Previous knowledge of the NHS including the modernisation agenda
- Health and Safety training and qualifications e.g NEBOSH certificate and/or construction safety
- Qualification in a project management methodology such as Prince2 or a programme methodology such as MSP
- Corporate Membership of recognised professional institution relevant to the role such as RICS, RIBA, CIBSE, etc
Experience
Essential
- Extensive knowledge and experience of managing and delivering capital schemes
- Effective management of programmes and budget
- Proven experience of managing internal and contractor teams
- Delivering change management
- Experience of estates property management
Desirable
- Experience involving the refurbishment and construction on NHS buildings
- Experience of working with a Project Management Office
Skills, Knowledge & Abilities
Essential
- Highly developed negotiation and leadership skills
- Proven line management experience with team leadership skills
- Ability to demonstrate a proven track record in a similar role
- Computer literate
- Ability to work and deliver under pressure
- Ability to provide expert advice on a range of related issues to senior management, clinicians, trust board and others
- Wide knowledge of legislative issues
- Knowledge and experience of construction legislation including planning and compliance regulations
- Practical understanding of renewables and sustainable construction including BREEAM
- Report writing skills
- Highly customer focussed/orientated
Desirable
- Suitable IT skills i.e CAD, Microsoft office including Project, AutoCAD and BIM software knowledge and implementation experience
- Good working knowledge of HTM's, HBN's and other NHS guidance
Person Specification
Qualifications & Training
Essential
- Specialist professional knowledge via a degree or equivalent related to the construction industry. Be a member of a professional construction institution or be working towards it. RICS, RIBA or similar
- Managerial and experience
- In depth knowledge and experience of managerial, H&S and financial aspects of Capital Management
- Evidence of continuing professional development
- Experience of a project management methodology such as Prince2
Desirable
- Masters or post graduate degree
- Previous knowledge of the NHS including the modernisation agenda
- Health and Safety training and qualifications e.g NEBOSH certificate and/or construction safety
- Qualification in a project management methodology such as Prince2 or a programme methodology such as MSP
- Corporate Membership of recognised professional institution relevant to the role such as RICS, RIBA, CIBSE, etc
Experience
Essential
- Extensive knowledge and experience of managing and delivering capital schemes
- Effective management of programmes and budget
- Proven experience of managing internal and contractor teams
- Delivering change management
- Experience of estates property management
Desirable
- Experience involving the refurbishment and construction on NHS buildings
- Experience of working with a Project Management Office
Skills, Knowledge & Abilities
Essential
- Highly developed negotiation and leadership skills
- Proven line management experience with team leadership skills
- Ability to demonstrate a proven track record in a similar role
- Computer literate
- Ability to work and deliver under pressure
- Ability to provide expert advice on a range of related issues to senior management, clinicians, trust board and others
- Wide knowledge of legislative issues
- Knowledge and experience of construction legislation including planning and compliance regulations
- Practical understanding of renewables and sustainable construction including BREEAM
- Report writing skills
- Highly customer focussed/orientated
Desirable
- Suitable IT skills i.e CAD, Microsoft office including Project, AutoCAD and BIM software knowledge and implementation experience
- Good working knowledge of HTM's, HBN's and other NHS guidance
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
