Job summary
Site
Based: Moor House
Are
you passionate about providing an efficient medicines supply service to Leeds
Teaching Hospitals internal and external customers of our hospital.
We
are looking for an enthusiastic and self-motivated professional who has a
passion for providing excellent services and who is willing to go the extra
mile. You will have excellent
leadership skills to support the team in ensuring the continuity of medicines
supply to all our customers by ensuring all invoices are processed within the
contracted time frames.
Our
busy Pharmacy Procurement Invoicing team work hard in a fast paced but
supportive environment to provide an excellent medicines supply service. You
will be working with a wide range of clinical and non clinical staff to
ensure medicines are in the correct place to treat patients.
Main duties of the job
It is the post holders
responsibility to lead a team of Pharmacy Invoicing Officers to support the
process of certifying invoices for payment to ensure the continuity of
medicines supply within the Trust.
To support the Pharmacy Procurement
Business Manager in all aspects of her role and in managing the team.
To work in conjunction with the
Customer Services Manager to support customer service provisions in their
absence.
To act as first point of contact
with all companies with invoice and statement queries, with the aim to
resolve these queries in a timely manner and escalate to the Pharmacy
Procurement Business Manager when necessary.
To work collaboratively with
Procurement Teams across the WYAAT organisations to ensure continuity of
service provisions.
The post holder will be expected to
line manage junior colleagues within the procurement team, delegating work
accordingly.
To provide support and information
to the Finance and Credit Income departments to progress overdue payments
against LTH trust invoices.
Responsible for supporting Credit
Income and Finance departments in the resolution of queries on invoices from
Suppliers.
Required to work without
supervision.
About us
MMPS
is a forward thinking department that values the contribution of all our
staff. There are plenty of opportunities to progress within different areas
of our pharmacy services should you wish to.
MMPS
is recognised in the organisation for our collaborative working and we
continuously support our workforce to develop to their potential in
delivering the best patient care.
Our
vision is Making it easy for people to get the most from their medicines
and we are continually innovating to improve our services for patients and
staff.
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk'
members of our existing workforce to new roles. As such, all our job adverts
are subject to this policy and we reserve the right to close, delay or remove
adverts while this process is completed. If you do experience a delay in the
shortlisting stage of the recruitment cycle, please bear with us while this
process is completed, and contact the named contact if you have any
questions.
Job description
Job responsibilities
The
post-holder will be responsible for the line management of the Pharmacy
Procurement Invoicing Team.
The
post-holder will act as a member of and provide support on a daily basis to
the Pharmacy Invoicing Team.
The
post holder will provide cover and support to the Pharmacy Procurement
Business Manager
Responsible
for the staff development of the Pharmacy Procurement Invoicing team in order
to maximise the quality services provided and enhance the competence of the
staff.
Conduct
appraisals and monitor and review the performance of the individuals within
the team, taking action as appropriate.
Effectively
manage annual leave and sickness absence of the administrative staff.
Provide
cover and act as a member of the Pharmacy Procurement Invoicing team by
processing drugs supplied to patients home through the Pharmacy computer
system to ensure the correct goods are booked in and issued to the correct
cost centre at the correct price.
The
investigation and resolution of invoice queries by the liaison between
external suppliers and Homecare Hub Team.
To
provide training for NVQ students on Pharmacy Procurement procedures.
Job description
Job responsibilities
The
post-holder will be responsible for the line management of the Pharmacy
Procurement Invoicing Team.
The
post-holder will act as a member of and provide support on a daily basis to
the Pharmacy Invoicing Team.
The
post holder will provide cover and support to the Pharmacy Procurement
Business Manager
Responsible
for the staff development of the Pharmacy Procurement Invoicing team in order
to maximise the quality services provided and enhance the competence of the
staff.
Conduct
appraisals and monitor and review the performance of the individuals within
the team, taking action as appropriate.
Effectively
manage annual leave and sickness absence of the administrative staff.
Provide
cover and act as a member of the Pharmacy Procurement Invoicing team by
processing drugs supplied to patients home through the Pharmacy computer
system to ensure the correct goods are booked in and issued to the correct
cost centre at the correct price.
The
investigation and resolution of invoice queries by the liaison between
external suppliers and Homecare Hub Team.
To
provide training for NVQ students on Pharmacy Procurement procedures.
Person Specification
Qualifications
Essential
- Diploma /NVQ 3 or equivalent in Business admin or other relevant area.
- English and Maths GCSE or equivalent
Experience
Essential
- Previous line management experience, including recruitment, appraisals, absence monitoring.
- Knowledge of managerial and HR policies and procedures
- Understanding of the need for confidentiality and discretion
- Ability to exercise judgement to evaluate situations and resolve problems
Desirable
- Knowledge and understanding of Pharmacy Procurement Systems and processes
Skills & behaviours
Essential
- Ability to work as part of a team and to motivate staff
- Ability to work quickly and effectively under pressure
- Flexible approach to working practices
- Ability to use and act on own initiative
- Expertise in the manipulation of spreadsheets, databases and other information resources.
- Good time management skills and ability to meet tight deadlines
Person Specification
Qualifications
Essential
- Diploma /NVQ 3 or equivalent in Business admin or other relevant area.
- English and Maths GCSE or equivalent
Experience
Essential
- Previous line management experience, including recruitment, appraisals, absence monitoring.
- Knowledge of managerial and HR policies and procedures
- Understanding of the need for confidentiality and discretion
- Ability to exercise judgement to evaluate situations and resolve problems
Desirable
- Knowledge and understanding of Pharmacy Procurement Systems and processes
Skills & behaviours
Essential
- Ability to work as part of a team and to motivate staff
- Ability to work quickly and effectively under pressure
- Flexible approach to working practices
- Ability to use and act on own initiative
- Expertise in the manipulation of spreadsheets, databases and other information resources.
- Good time management skills and ability to meet tight deadlines
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
