Job summary
An
exciting opportunity has arisen to work as a Medical Secretary within the
Colposcopy team. This would be an ideal opportunity for someone looking to
expand their experience and knowledge. The successful candidate will provide
comprehensive secretarial support within the Colposcopy department, based at
St Jamess Hospital.
This
post is for a fixed term,12month period for part time hours of 22.5 hours per
week.
Expected Shortlisting
Date
13/10/2025
Planned Interview
Date
20/10/2025
Main duties of the job
General
secretarial duties will include the typing of correspondence, clinic letters,
discharge summaries, booking appointments, dealing with telephone enquiries
and supporting the various referral to treatment targets. We are looking for
a highly motivated, flexible and hard working person.
Candidates
will need excellent communication skills, the ability to work as part of a
team, to work under minimal supervision and the ability to meet deadlines.
Previous secretarial experience/experience of working in an office
environment is essential.
RSA
II in audio typing or equivalent is an essential requirement to undertake
this varied and interesting role, along with a good standard of English. We
offer support through a structured period of induction, and opportunities for
professional development in a supportive environment.
For
further information please contact Jacob Barker, Patient Services
Co-coordinator, Gynaecology Outpatients, jacob.barker@nhs.net
About us
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk'
members of our existing workforce to new roles. As such, all our job adverts
are subject to this policy and we reserve the right to close, delay or remove
adverts while this process is completed. If you do experience a delay in the
shortlisting stage of the recruitment cycle, please bear with us while this
process is completed, and contact the named contact if you have any
questions.
Job description
Job responsibilities
JOB
DETAILS
Job
Title: Medical
Secretary
Reports
to: MDT Co-ordinator
Accountable
to: Patient Service Co-ordinator
Band: 3
Department: Gynaecology
Location
SJUH
Job
Purpose
To
provide a comprehensive and high quality medical secretarial service to
support clinical teams (Consultants, their medical teams e.g. junior medical
staff or specialist nursing staff as appropriate) in delivering high quality
care to the patients of Leeds and beyond. This role will additionally make a
key contribution in improving the patient experience by supporting
Directorate teams with the movement of patients through their 18-week pathway
or other national waiting time standards as appropriate.
Job
Dimensions
The
post-holder will:
Work as part of a team to ensure
that all clinical correspondence is turned around in a timely manner to allow
patients to move through their pathway without any delays
Work with Consultants and their
medical teams.
Manage their workload in line with
departmental requirements or as identified by the Senior Medical Secretary.
Deal with patient enquiries.
Play a key role in ensuring that
patients move systematically through their pathways by ensuring that the next
steps are in the pipeline.
Please
see attached document for full job description and personal specification.
Job description
Job responsibilities
JOB
DETAILS
Job
Title: Medical
Secretary
Reports
to: MDT Co-ordinator
Accountable
to: Patient Service Co-ordinator
Band: 3
Department: Gynaecology
Location
SJUH
Job
Purpose
To
provide a comprehensive and high quality medical secretarial service to
support clinical teams (Consultants, their medical teams e.g. junior medical
staff or specialist nursing staff as appropriate) in delivering high quality
care to the patients of Leeds and beyond. This role will additionally make a
key contribution in improving the patient experience by supporting
Directorate teams with the movement of patients through their 18-week pathway
or other national waiting time standards as appropriate.
Job
Dimensions
The
post-holder will:
Work as part of a team to ensure
that all clinical correspondence is turned around in a timely manner to allow
patients to move through their pathway without any delays
Work with Consultants and their
medical teams.
Manage their workload in line with
departmental requirements or as identified by the Senior Medical Secretary.
Deal with patient enquiries.
Play a key role in ensuring that
patients move systematically through their pathways by ensuring that the next
steps are in the pipeline.
Please
see attached document for full job description and personal specification.
Person Specification
Skills and Behaviours
Essential
- Use of tact, diplomacy and sensitivity with wide range of people and in various situations.
- Ability to deal with enquiries in an appropriate and supportive manner.
- Ability to deal with sensitive and emotive information.
Other Criteria
Essential
- Adaptability and willingness to learn skills associated with the role as may be required
Qualifications
Essential
- Audio typing/Word Processing Skills RSA II or equivalent experience
- GCSE Grade C or above (or equivalent e.g. AMSPAR Level 2) in English and Maths
Desirable
Experience
Essential
- Secretarial experience
- Using Microsoft office packages including word, excel and PowerPoint
- Prioritising and managing workload to meet deadlines
- Use of patient information systems, such as PAS.
- Interpersonal and communication skills.
- A broad understanding of medical terminology and its use within clinical correspondence
- Organisational skills and time management.
- Understanding of customer care principles.
- Ability to work as part of a team.
- Knowledge and application of the Data Protection Act in relation to patient confidentiality and the appropriate care of patient information.
Desirable
- Liaising with a variety of sources to provide information when required
- Previous healthcare experience
- Use of PPM and other department-relevant systems e.g. Mosaic
- Understanding of relevant Trust standards and other NHS waiting time standards e.g. 5-day turnaround of clinical correspondence, 18-week wait for patients.
Person Specification
Skills and Behaviours
Essential
- Use of tact, diplomacy and sensitivity with wide range of people and in various situations.
- Ability to deal with enquiries in an appropriate and supportive manner.
- Ability to deal with sensitive and emotive information.
Other Criteria
Essential
- Adaptability and willingness to learn skills associated with the role as may be required
Qualifications
Essential
- Audio typing/Word Processing Skills RSA II or equivalent experience
- GCSE Grade C or above (or equivalent e.g. AMSPAR Level 2) in English and Maths
Desirable
Experience
Essential
- Secretarial experience
- Using Microsoft office packages including word, excel and PowerPoint
- Prioritising and managing workload to meet deadlines
- Use of patient information systems, such as PAS.
- Interpersonal and communication skills.
- A broad understanding of medical terminology and its use within clinical correspondence
- Organisational skills and time management.
- Understanding of customer care principles.
- Ability to work as part of a team.
- Knowledge and application of the Data Protection Act in relation to patient confidentiality and the appropriate care of patient information.
Desirable
- Liaising with a variety of sources to provide information when required
- Previous healthcare experience
- Use of PPM and other department-relevant systems e.g. Mosaic
- Understanding of relevant Trust standards and other NHS waiting time standards e.g. 5-day turnaround of clinical correspondence, 18-week wait for patients.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
