Job summary
Following
a review of the service there is an opportunity for a Ward Clerk to support
J24/ GATU based on the unit reception
desk. This is a 10 hours contract to work 2 x 5 hour shifts - 1 to be worked
on a regular Saturday, with the other negotiable across the week . There will
also be opportunity to cover planned annual leave.
J24/
GATU supports patients with acute / emergency gynaecology problems,
complications or concerns in early pregnancy, and in patients with acute
surgical problems.
The
successful candidate will be a motivated and enthusiastic individual
passionate about supporting the effective delivery of care across the unit,
have the skills to support the nursing, medical and AHP teams in providing
high quality patient centred care across the assessment and in patient areas.
The ideal candidate will have excellent communication skills and be able to
work in a highly sensitive environment. Duties to include, but not limited
to: answering the telephone, greeting patients and their families when they
arrive, accurate data inputting, general clerical duties, and supporting the
nursing and medical teams to ensure equipment and patient transport are
arranged.
For
more information, or to arrange an informal visit, please contact Helen
Humphrey-Shepherd, matron via email h.humphrey-shepherd@nhs.net
Expected Shortlisting
Date
03/09/2025
Planned Interview
Date
10/09/2025
Main duties of the job
JOB
PURPOSE/SUMMARY
To
undertake administrative duties at ward level including the accurate and
timely recording of patient activity data on Trust systems. To undertake
clerical and related duties on the ward and enable Sister/Charge Nurse and
other ward staff to concentrate more freely on direct patient care. This will involve considerable liaison with
other departments and wards on behalf of the ward staff.
The
jobholder will contribute to the maintenance of an environment for effective
care.
JOB
DIMENSIONS
The
jobholder will work within an area caring for 10 patients.
PRINCIPAL
DUTIES & AREAS OF RESPONSIBILITY
Administrative and Clerical Duties
- Record admission, transfer and
discharge activity data onto the Trust PAS system.
- Arrange patients follow-up
appointments using the PAS system and order transport for patients when
required.
- Record changes to the bed base and
inform the relevant corporate team
- Handle telephone calls from
relatives, hospital staff, public etc, under guidance where necessary from
the Sister/Charge Nurse, and making calls where appropriate on behalf of ward
staff.
- Ensure that patients medical
records (including x-rays) are available on the ward, obtaining these where
necessary from other departments.
- Transfer pathology and other
reports to patients records, and general collation of records promptly and
efficiently, especially on patients discharge.
About us
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk'
members of our existing workforce to new roles. As such, all our job adverts
are subject to this policy and we reserve the right to close, delay or remove
adverts while this process is completed. If you do experience a delay in the
shortlisting stage of the recruitment cycle, please bear with us while this
process is completed, and contact the named contact if you have any
questions.
Job description
Job responsibilities
JOB
PURPOSE/SUMMARY
To
undertake administrative duties at ward level including the accurate and
timely recording of patient activity data on Trust systems. To undertake
clerical and related duties on the ward and enable Sister/Charge Nurse and
other ward staff to concentrate more freely on direct patient care. This will involve considerable liaison with
other departments and wards on behalf of the ward staff.
The
jobholder will contribute to the maintenance of an environment for effective
care.
JOB
DIMENSIONS
The
jobholder will work within an area caring for 10 patients.
PRINCIPAL
DUTIES & AREAS OF RESPONSIBILITY
Administrative and Clerical Duties
- Record admission, transfer and
discharge activity data onto the Trust PAS system.
- Arrange patients follow-up
appointments using the PAS system and order transport for patients when
required.
- Record changes to the bed base and
inform the relevant corporate team
- Handle telephone calls from
relatives, hospital staff, public etc, under guidance where necessary from
the Sister/Charge Nurse, and making calls where appropriate on behalf of ward
staff.
- Ensure that patients medical
records (including x-rays) are available on the ward, obtaining these where
necessary from other departments.
- Transfer pathology and other
reports to patients records, and general collation of records promptly and
efficiently, especially on patients discharge.
- Deliver patients mail.
- Order stationary and complete
requisition forms under instruction from Sister/Charge Nurse.
- Complete electronic admission/bed
system as required
- Maintaining records on behalf of
Sister/ Charge Nurse.
Assisting to maintain high
standards of care
Assist in the welcome and reception
of patients and visitors into the clinical area
Maintain a safe working environment,
reporting incidents, accidents, complaints
Understand the need to maintain and
respect patient confidentiality
Participate in in-service training
Participate in mandatory training
annually
Participate in annual performance
appraisal
Undertake duties on different
wards/depts as and when required by service demands
Develop good working relationship
Participate in appropriate and
relevant communications networks
Ensure the maintenance of good
relationships, communications and teamwork with all disciplines within the
ward / department
CORE
BEHAVIOURS AND SKILLS
Personal
-
Motivated
Communication
-
Literacy
-
Numeracy
-
Verbal, non-verbal
Responsibility to others
-
Reliable
-
Trustworthy
-
Adaptable
Job description
Job responsibilities
JOB
PURPOSE/SUMMARY
To
undertake administrative duties at ward level including the accurate and
timely recording of patient activity data on Trust systems. To undertake
clerical and related duties on the ward and enable Sister/Charge Nurse and
other ward staff to concentrate more freely on direct patient care. This will involve considerable liaison with
other departments and wards on behalf of the ward staff.
The
jobholder will contribute to the maintenance of an environment for effective
care.
JOB
DIMENSIONS
The
jobholder will work within an area caring for 10 patients.
PRINCIPAL
DUTIES & AREAS OF RESPONSIBILITY
Administrative and Clerical Duties
- Record admission, transfer and
discharge activity data onto the Trust PAS system.
- Arrange patients follow-up
appointments using the PAS system and order transport for patients when
required.
- Record changes to the bed base and
inform the relevant corporate team
- Handle telephone calls from
relatives, hospital staff, public etc, under guidance where necessary from
the Sister/Charge Nurse, and making calls where appropriate on behalf of ward
staff.
- Ensure that patients medical
records (including x-rays) are available on the ward, obtaining these where
necessary from other departments.
- Transfer pathology and other
reports to patients records, and general collation of records promptly and
efficiently, especially on patients discharge.
- Deliver patients mail.
- Order stationary and complete
requisition forms under instruction from Sister/Charge Nurse.
- Complete electronic admission/bed
system as required
- Maintaining records on behalf of
Sister/ Charge Nurse.
Assisting to maintain high
standards of care
Assist in the welcome and reception
of patients and visitors into the clinical area
Maintain a safe working environment,
reporting incidents, accidents, complaints
Understand the need to maintain and
respect patient confidentiality
Participate in in-service training
Participate in mandatory training
annually
Participate in annual performance
appraisal
Undertake duties on different
wards/depts as and when required by service demands
Develop good working relationship
Participate in appropriate and
relevant communications networks
Ensure the maintenance of good
relationships, communications and teamwork with all disciplines within the
ward / department
CORE
BEHAVIOURS AND SKILLS
Personal
-
Motivated
Communication
-
Literacy
-
Numeracy
-
Verbal, non-verbal
Responsibility to others
-
Reliable
-
Trustworthy
-
Adaptable
Person Specification
Additional Requirements
Essential
- Willing to undergo training as required
- Able to fulfil Occupational Health requirements for the post
Skills & behaviours
Essential
- Insight into roles responsibilities of post
- Motivated
- Reliable
- Trustworthy
- Good interpersonal skills
- Team working
Qualifications
Essential
Experience
Essential
Desirable
Person Specification
Additional Requirements
Essential
- Willing to undergo training as required
- Able to fulfil Occupational Health requirements for the post
Skills & behaviours
Essential
- Insight into roles responsibilities of post
- Motivated
- Reliable
- Trustworthy
- Good interpersonal skills
- Team working
Qualifications
Essential
Experience
Essential
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
