Job summary
Expected Shortlisting
Date
09/06/2025
Planned Interview
Date
30/06/2025
Job
Advert - Band 4 Administrative Officer
Yorkshire
& Humber Maternal Medicine Network
An
exciting opportunity has arisen for an enthusiastic and highly organised Band
4 Administrative Officer to join the Yorkshire & Humber Maternal Medicine
Network. We are looking for a
self-motivated individual to co-ordinate and facilitate the administrative
function of the Maternal Medicine service.
Please
contact Debbie Scott (Consultant Midwife for the Yorkshire and Humber MMN),
Debbie.scott14@nhs.net, for further details and /or to arrange a telephone
discussion.
Main duties of the job
The
post holder must hold excellent communication and interpersonal skills. They
will be required to plan and organise the administrative function and make
effective and efficient judgements on a range of situations.
The
post holder will communicate and provide advice, information and guidance
with a range of contacts internally and externally on issues relating to the
operation of the Yorkshire & Humber Maternal Medicine Network.
About us
The
Yorkshire & the Humber Maternal Medicine Network is made up of two
specialist Maternal Medicine Centres (MMCs) held within Sheffield Teaching
Hospitals NHS Foundation Trust and Leeds Teaching Hospitals NHS Foundation
Trust alongside services delivered in local DGHs supporting the population of
Y&H. The post holder will ensure that adequate administrative support is
provided at all times across the network, including preparation and minute
taking at the weekly MDTs at both sites.
Leeds
Teaching Hospitals are acting as the lead provider for the MMN and therefore
roles will be recruited via LTHT but will require working across the network.
The base location is to be agreed on an individual basis. There will be an
element of remote working to this post.
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk'
members of our existing workforce to new roles. As such, all our job adverts
are subject to this policy and we reserve the right to close, delay or remove
adverts while this process is completed. If you do experience a delay in the
shortlisting stage of the recruitment cycle, please bear with us while this
process is completed, and contact the named contact if you have any
questions.
Job description
Job responsibilities
Job
Title: Maternal Medicine
Network Administrative Officer
Band: 4
Department:
Maternity
Location
Yorkshire & the Humber
JOB
PURPOSE/SUMMARY
The
Yorkshire & the Humber region has come together to form a Maternal
Medicine Network; this includes three Local Maternity Systems (Humber, Coast
& Vale, South Yorkshire & Bassetlaw, and West Yorkshire &
Harrogate) working with commissioners, providers, clinicians, the Yorkshire
& the Humber Maternity Clinical Network, service users via the Maternity
Voices Partnerships and has the support of the Integrated Care Systems.
The
aim is to provide equitable and expert support for women with pre-existing or
pregnancy-induced significant medical issues, to ensure sustainability of
that care wherever in Yorkshire & the Humber they may live, and
additionally, to provide perinatal mental health support or other onward
referral as required.
The
Yorkshire & the Humber Maternal Medicine Network is made up of two
specialist Maternal Medicine Centres (MMCs) held within Sheffield Teaching
Hospitals NHS Foundation Trust and Leeds Teaching Hospitals NHS Foundation
Trust alongside services delivered in local DGHs supporting the population of
Y&H. The post holder will co-ordinate and facilitate the administrative
function within the Yorkshire & Humber Maternal Medicine Network,
ensuring that adequate administrative support is provided at all times.
LTHT
are acting as the lead provider for the MMN and therefore roles will be
recruited via LTHT but will require working across the network. Base location
to be agreed on an individual basis.
Please
see attached for full job description and personal specification.
Job description
Job responsibilities
Job
Title: Maternal Medicine
Network Administrative Officer
Band: 4
Department:
Maternity
Location
Yorkshire & the Humber
JOB
PURPOSE/SUMMARY
The
Yorkshire & the Humber region has come together to form a Maternal
Medicine Network; this includes three Local Maternity Systems (Humber, Coast
& Vale, South Yorkshire & Bassetlaw, and West Yorkshire &
Harrogate) working with commissioners, providers, clinicians, the Yorkshire
& the Humber Maternity Clinical Network, service users via the Maternity
Voices Partnerships and has the support of the Integrated Care Systems.
The
aim is to provide equitable and expert support for women with pre-existing or
pregnancy-induced significant medical issues, to ensure sustainability of
that care wherever in Yorkshire & the Humber they may live, and
additionally, to provide perinatal mental health support or other onward
referral as required.
The
Yorkshire & the Humber Maternal Medicine Network is made up of two
specialist Maternal Medicine Centres (MMCs) held within Sheffield Teaching
Hospitals NHS Foundation Trust and Leeds Teaching Hospitals NHS Foundation
Trust alongside services delivered in local DGHs supporting the population of
Y&H. The post holder will co-ordinate and facilitate the administrative
function within the Yorkshire & Humber Maternal Medicine Network,
ensuring that adequate administrative support is provided at all times.
LTHT
are acting as the lead provider for the MMN and therefore roles will be
recruited via LTHT but will require working across the network. Base location
to be agreed on an individual basis.
Please
see attached for full job description and personal specification.
Person Specification
Qualifications
Essential
- Educated to NVQ Level 4/5, BTEC Level Higher National Diploma & Certificate (HND/C) or equivalent level
- Substantive Administrative experience
- ECDL Qualification Word Processing and Computer literacy skills to RSA3/NVQ3 Level (or equivilant demonstrable skills)
- S56
Desirable
- Previous NHS experience in an administrative capacity
- Previous experience working in Maternity Services
Experience
Essential
- Previous experience of dealing with sensitive and/or complex situations
- Experience of dealing with confidential information
Additional Requirements
Essential
- Able to organise and prioritise both own workload and that of others as required
- Possess a range of developed communication skills
- Able to confidently use MS Office, such as Outlook, Teams, PowerPoint, Word and Excel
- Able to function effectively as part of a Team
- Have the ability to exercise sound judgement in relation to problem solving and identifying situations requiring further advice
- Ability to practice delegation, negotiation and motivation skills.
- Able to fulfil Occupational Health requirements for the post in compliance with Trust Policy
Skills & behaviours
Essential
- Self-discipline/motivated to function independently, but also able to motivate others
Desirable
- Experience of managing organisational change within a team e.g. restructures, changes to job requirements.
Person Specification
Qualifications
Essential
- Educated to NVQ Level 4/5, BTEC Level Higher National Diploma & Certificate (HND/C) or equivalent level
- Substantive Administrative experience
- ECDL Qualification Word Processing and Computer literacy skills to RSA3/NVQ3 Level (or equivilant demonstrable skills)
- S56
Desirable
- Previous NHS experience in an administrative capacity
- Previous experience working in Maternity Services
Experience
Essential
- Previous experience of dealing with sensitive and/or complex situations
- Experience of dealing with confidential information
Additional Requirements
Essential
- Able to organise and prioritise both own workload and that of others as required
- Possess a range of developed communication skills
- Able to confidently use MS Office, such as Outlook, Teams, PowerPoint, Word and Excel
- Able to function effectively as part of a Team
- Have the ability to exercise sound judgement in relation to problem solving and identifying situations requiring further advice
- Ability to practice delegation, negotiation and motivation skills.
- Able to fulfil Occupational Health requirements for the post in compliance with Trust Policy
Skills & behaviours
Essential
- Self-discipline/motivated to function independently, but also able to motivate others
Desirable
- Experience of managing organisational change within a team e.g. restructures, changes to job requirements.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
