Job summary
We
have an exciting opportunity for a caring, compassionate, and motivated
individual to join our friendly admin team in Older Peoples Medicine as an
Administration Coordinator. This is a great opportunity to join an established
team to help make a difference to the care of Older Adults both in Hospital and
across Leeds. In this varied but fast paced role the successful candidate will
be working alongside Leeds Community Healthcare helping to manage the Home Ward
(a Virtual Ward), attending the daily MDTs, working with the Assistant Business
Manager to assist with service improvement.
The successful candidate will be a compassionate
individual who is highly organised with a keen eye for detail as well as
excellent written and verbal communication skills. Experience of a secretarial
role with MDT experience would be an advantage.
Expected Shortlisting
Date
26/03/2026
Planned Interview
Date
02/04/2026
Main duties of the job
The
Home Ward is a joint service between Leeds Teaching Hospitals NHS Trust
(LTHT), Leeds Community Healthcare (LCH) NHS Trust and other local health
organisations. The service provides a rapid response to care for people who
are living with moderate or severe frailty in their own home during an
episode of ill health. The successful candidate will work very closely with
Leeds Community Healthcare, assisting with preparing the daily MDT list,
attending the MDT and capturing actions and collaborating the performance
data.
The
Administration Coordinator will be required to work collaboratively with
Consultants, Matrons, and other medical colleagues to support the admin of
new service developments/projects within the CSU alongside the Assistant
Business Manager
About us
The
Specialty and Integrated Medicine (SIM) clinical service unit encompasses
many specialities, a broad range of jobs and a common goal of providing
seamless integrated patient centred care. We strive to be SIMply the best!
Our
services include Older Peoples Medicine (including Same Day Emergency Care),
Diabetes, Endocrinology, HIV Outpatients, Leeds Sexual Health, Infectious
Diseases and a variety of related specialisms. We work closely with other
teams across the Trust, facilitating the admission, care and discharge of one
of its largest acute patient cohorts.
Your
business support skills will be key in supporting our medical, nursing and
administrative leadership teams to provide great patient care, as well as
being a great place for our staff to work. We seek to follow The Leeds Way at
all times and will support the right candidate to do so too.
We
are committed to fostering an inclusive environment for our staff and
patients it
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk'
members of our existing workforce to new roles. As such, all our job adverts
are subject to this policy and we reserve the right to close, delay or remove
adverts while this process is completed. If you do experience a delay in the
shortlisting stage of the recruitment cycle, please bear with us while this
process is completed, and contact the named contact if you have any
questions.
Job description
Job responsibilities
The
post holder will be accountable for the provision of a comprehensive
administration/secretarial service to the Older Peoples Medicine Team. This will include secretarial activities
for example word processing, filing, diary management, post management, etc.,
but will also include developing, maintaining, and managing office and
information systems. The post holder will play a key role in preparing
agendas, taking, transcribing, and distributing minutes, organising follow up
action and ensuring an effective bring forward/briefing system in respect of
key documentation required.
The
post holder may be responsible for:-
The day-to-day management of the
administrative assistant(s) and provide training to ensure a full and
effective administrative service is delivered. Where necessary the post holder will take
responsibility for the recruitment and selection administration process,
induction and orientation programmes, initiating initial grievance and
disciplinary procedures, staff training and allocation of work in the
department including reviewing work performance.
The appraisals for the allocated
team members
The monitoring of sickness,
holidays and other leave and return to work interviews following sickness.
Job description
Job responsibilities
The
post holder will be accountable for the provision of a comprehensive
administration/secretarial service to the Older Peoples Medicine Team. This will include secretarial activities
for example word processing, filing, diary management, post management, etc.,
but will also include developing, maintaining, and managing office and
information systems. The post holder will play a key role in preparing
agendas, taking, transcribing, and distributing minutes, organising follow up
action and ensuring an effective bring forward/briefing system in respect of
key documentation required.
The
post holder may be responsible for:-
The day-to-day management of the
administrative assistant(s) and provide training to ensure a full and
effective administrative service is delivered. Where necessary the post holder will take
responsibility for the recruitment and selection administration process,
induction and orientation programmes, initiating initial grievance and
disciplinary procedures, staff training and allocation of work in the
department including reviewing work performance.
The appraisals for the allocated
team members
The monitoring of sickness,
holidays and other leave and return to work interviews following sickness.
Person Specification
Experience
Essential
- Previous experience in administration/secretarial/personal assistant capacity in a large and complex organisation.
- Ability to interpretate and analysis of reports, databases and spread-sheet information.
- An understanding of Service/Departmental, Trust and National standards/targets that impact on the service area.
- Understand and adhere to data protection, confidentiality and copyright laws.
Desirable
- Previous working experience in a health care environment Customer service skills
Additional Requirements
Essential
- Polite and helpful customer service skills, Caring and understanding.
- Ability to prioritise and organise workload
- Have the ability to assess and resolve problems within the remit of the role.
Skills & Behaviours
Essential
- Able to adapt to new working practices/processes.
- Excellent organisational skills with the ability to work both independently and as part of a team.
- . An ability to train staff, including temporary staff, as required and to assess and monitor progress on a continuing basis.
Desirable
- An ability to accurately transcribe complicated/complex and sensitive tapes/notes notes and type complicated/complex information while subject to frequent interruptions.
Qualifications
Essential
- GCSE (or equivalent) English Language Grade C or above
Desirable
- Shorthand/AudioEuropean Computer Driving Licence (ECDL)
- Knowledge Of Medical terminology
Person Specification
Experience
Essential
- Previous experience in administration/secretarial/personal assistant capacity in a large and complex organisation.
- Ability to interpretate and analysis of reports, databases and spread-sheet information.
- An understanding of Service/Departmental, Trust and National standards/targets that impact on the service area.
- Understand and adhere to data protection, confidentiality and copyright laws.
Desirable
- Previous working experience in a health care environment Customer service skills
Additional Requirements
Essential
- Polite and helpful customer service skills, Caring and understanding.
- Ability to prioritise and organise workload
- Have the ability to assess and resolve problems within the remit of the role.
Skills & Behaviours
Essential
- Able to adapt to new working practices/processes.
- Excellent organisational skills with the ability to work both independently and as part of a team.
- . An ability to train staff, including temporary staff, as required and to assess and monitor progress on a continuing basis.
Desirable
- An ability to accurately transcribe complicated/complex and sensitive tapes/notes notes and type complicated/complex information while subject to frequent interruptions.
Qualifications
Essential
- GCSE (or equivalent) English Language Grade C or above
Desirable
- Shorthand/AudioEuropean Computer Driving Licence (ECDL)
- Knowledge Of Medical terminology
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
