Job summary
An
exciting opportunity as arisen at Chapel Allerton Hospital Radiology for an
enthusiastic and experienced individual to join our Radiology MSK Medical
Secretary Team.
Chapel
Allerton Hospital is a nationally acclaimed centre for musculoskeletal
research, providing specialist services in Orthopaedics, Rheumatology,
Dermatology and Neuro Rehabilitation to the people of Leeds and beyond.
The
role of MSK Medical Secretary will provide a consistent and high-quality
Personal Assistant (PA) service to a group of Clinicians and their teams
while supervising the provision of a comprehensive medical secretarial
service by a group of staff.
The
successful candidate will have oversight of the referral to treatment time
pathway for their consultants patients ensuring they are managed efficiently
and effectively through their agreed clinical pathways and where it is not
possible that the correct escalation procedures are followed.
Main duties of the job
The
post holder will be part of a team of secretaries providing administrative
and secretarial support to the Radiology Department. Any member of the Department may ask for
help with administrative tasks and the secretaries help out where possible
About us
Chapel
Allerton Hospital is a nationally acclaimed centre for musculoskeletal
research. The Radiology department provides a highly specialised MSK imaging
service to primary care, The Chapel Allerton Orthopaedic Centre and The
Academic unit of Musculoskeletal Medicines.
The
department has a very friendly and welcoming atmosphere with a strong team
ethos. We pride ourselves on delivering excellent standards of
patient-centred care, which is reflected in our Friends and Family Test
feedback.
Leeds
Teaching Hospitals NHS Trust is one of the largest NHS Trusts in the UK,
employing more than 15000 people across 7 hospitals over 6 sites. Our values,
standards and behaviours define the quality of clinical care we offer and the
professional relationships we make with our patients, colleagues and the
wider community.
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk'
members of our existing workforce to new roles. As such, all our job adverts
are subject to this policy and we reserve the right to close, delay or remove
adverts while this process is completed. If you do experience a delay in the
shortlisting stage of the recruitment cycle, please bear with us while this
process is completed, and contact the named contact if you have any
questions.
Job description
Job responsibilities
PA/Administrative
Support (non clinical) to Consultant/Clinical Team
Provide a comprehensive PA service
to the Clinical Director/Lead Clinician and other medical colleagues.
Provide administrative support to
Clinical Nurse Specialists where appropriate.
Support clinicians with their
teaching and research portfolios by organising regular meetings with
trainees, supporting in the writing of research materials and organising
meetings and conferences as and when required. This includes but isnt
limited to providing support to academic, educational, research and
supervisory roles.
Taking phone calls and covering
departmental phones when required.
Deal directly with patient
enquiries on behalf of consultant/clinical team.
Co-ordination of annual leave for
consultants, liaising with the Business Manager for approval and then
completing the necessary documentation to organise the cancellation of
outpatient activity as required.
Administration duties to support
departmental clinical audit and clinical governance where required, such as
the collation of information for reports.
Diary management for consultant
staff including organising meetings, preparing meeting paperwork and taking
minutes as required.
Organising travel arrangements for
consultant staff.
Other general administrative duties
that may be required to fulfil the role.
Job description
Job responsibilities
PA/Administrative
Support (non clinical) to Consultant/Clinical Team
Provide a comprehensive PA service
to the Clinical Director/Lead Clinician and other medical colleagues.
Provide administrative support to
Clinical Nurse Specialists where appropriate.
Support clinicians with their
teaching and research portfolios by organising regular meetings with
trainees, supporting in the writing of research materials and organising
meetings and conferences as and when required. This includes but isnt
limited to providing support to academic, educational, research and
supervisory roles.
Taking phone calls and covering
departmental phones when required.
Deal directly with patient
enquiries on behalf of consultant/clinical team.
Co-ordination of annual leave for
consultants, liaising with the Business Manager for approval and then
completing the necessary documentation to organise the cancellation of
outpatient activity as required.
Administration duties to support
departmental clinical audit and clinical governance where required, such as
the collation of information for reports.
Diary management for consultant
staff including organising meetings, preparing meeting paperwork and taking
minutes as required.
Organising travel arrangements for
consultant staff.
Other general administrative duties
that may be required to fulfil the role.
Person Specification
Qualifications
Essential
- Audio typing/word processing skills (RSA III) or equivalent experience.
- GCSE Grade C or above (or equivalent e.g. AMSPAR Level 2 qualification) English and Maths
Skills & Behaviours
Essential
- Interpersonal and communication skills
- Organisational and time management skills
- Knowledge and application of the Data Protection Act in relation to patient confidentiality and the appropriate care of patient information
Experience
Essential
- At least two years experience in a healthcare environment in a PA or similar role e.g. as a Team Medical Secretary.
- Organising and administrating meetings
- Prioritising and managing workload to meet deadlines
- Using a variety of Microsoft office packages including Word, Excel, PowerPoint and e-mail
Person Specification
Qualifications
Essential
- Audio typing/word processing skills (RSA III) or equivalent experience.
- GCSE Grade C or above (or equivalent e.g. AMSPAR Level 2 qualification) English and Maths
Skills & Behaviours
Essential
- Interpersonal and communication skills
- Organisational and time management skills
- Knowledge and application of the Data Protection Act in relation to patient confidentiality and the appropriate care of patient information
Experience
Essential
- At least two years experience in a healthcare environment in a PA or similar role e.g. as a Team Medical Secretary.
- Organising and administrating meetings
- Prioritising and managing workload to meet deadlines
- Using a variety of Microsoft office packages including Word, Excel, PowerPoint and e-mail
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
