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Leeds Teaching Hospitals

Clerical Officer (XN02)

The closing date is 07 April 2026

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Job summary

Expected Shortlisting Date

05/05/2026

Planned Interview Date

18/05/2026

An exciting opportunity has arisen for a Clerical Officer to join our Clinical Genetics administrative team. The successful candidate will support clinicians by ensuring patient case notes are available when required and by scanning records using WinDip as part of our move from paper to digital records. We are looking for someone who is organised, reliable, and able to work carefully with confidential information while supporting the delivery of high-quality patient care.

Main duties of the job

The role involves preparing and providing patient case notes for clinical staff and scanning documentation using WinDip as part of the services transition from paper to digital records. The post holder will play an important role in maintaining accurate records and ensuring information is available to support safe and effective patient care.

About us

The Leeds Genomic Service is a supportive and welcoming team delivering specialist genetic services to patients and families across the region. We work closely together to ensure clinicians have the information they need to provide the best possible care, and our administrative staff are a valued and essential part of the team. You will be joining a friendly group of colleagues who take pride in helping each other and contributing to a service that is at the forefront of genomic medicine. This is a great opportunity to develop your administrative skills while playing a part in supporting patients and families through an important healthcare service.

Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

Details

Date posted

17 March 2026

Pay scheme

Agenda for change

Band

Band 2

Salary

£25,272 a year

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

C9298-PATH-515

Job locations

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF


Job description

Job responsibilities

The role involves preparing and providing patient case notes for clinical staff and scanning documentation using WinDip as part of the services transition from paper to digital records. The post holder will play an important role in maintaining accurate records and ensuring information is available to support safe and effective patient care.

Job description

Job responsibilities

The role involves preparing and providing patient case notes for clinical staff and scanning documentation using WinDip as part of the services transition from paper to digital records. The post holder will play an important role in maintaining accurate records and ensuring information is available to support safe and effective patient care.

Person Specification

Qualifications

Essential

  • Literate / Numerate. Education to GCSE grade C standard or equivalent or the ability to pass the Trusts Basic Literacy and Numeracy Test level 2

Desirable

  • NVQ2 in Customer Care or an equivalent level of knowledge/experience

Experience

Essential

  • IT skills including keyboard and data entry, with the ability to demonstrate proficiency in the use of software
  • Knowledge of clerical procedures and administrative systems.

Desirable

  • Working knowledge of patient related databases
  • Previous experience in an NHS service.

Skills & behaviours

Essential

  • Motivated, keen to learn
  • Flexible approach to duties and working practices
  • Able to work on own initiative, within agreed departmental guidelines
Person Specification

Qualifications

Essential

  • Literate / Numerate. Education to GCSE grade C standard or equivalent or the ability to pass the Trusts Basic Literacy and Numeracy Test level 2

Desirable

  • NVQ2 in Customer Care or an equivalent level of knowledge/experience

Experience

Essential

  • IT skills including keyboard and data entry, with the ability to demonstrate proficiency in the use of software
  • Knowledge of clerical procedures and administrative systems.

Desirable

  • Working knowledge of patient related databases
  • Previous experience in an NHS service.

Skills & behaviours

Essential

  • Motivated, keen to learn
  • Flexible approach to duties and working practices
  • Able to work on own initiative, within agreed departmental guidelines

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Leeds Teaching Hospitals

Address

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF


Employer's website

https://www.leedsth.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Leeds Teaching Hospitals

Address

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF


Employer's website

https://www.leedsth.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Patient Services Co-Ordinator

Hymesha Williams Crockwell

hymesha.williams-crockwell@nhs.net

Details

Date posted

17 March 2026

Pay scheme

Agenda for change

Band

Band 2

Salary

£25,272 a year

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

C9298-PATH-515

Job locations

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF


Supporting documents

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