Job summary
Expected Shortlisting
Date
25/07/2025
Planned Interview
Date
01/08/2025
An
opportunity has arisen for an enthusiastic and motivated individual to become
a valued member of our secretarial team in the Department of Cellular
Pathology as part of the Cellular Pathology Genomics Centre (CPGC). This is a
full time, permanent post, however job share may be considered.
The
post holder will provide a comprehensive administrative/secretarial service
to support the CPGC, working as part of a team in a dynamic and fast paced
environment.
Duties
include booking in of cases, test ordering, and transcription of results for
molecular testing.
You
must be able to work flexibly and be able to adapt to the changing demands
within the team, and communicate sensitively and effectively with a wide
range of people.
You
will require strong IT skills together with highly developed interpersonal,
excellent organisation skills and the ability to deal with a number of
sensitive issues in a confidential manner.
Excellent
keyboard, typing and data entry skills, coupled with a commitment to accuracy
are essential for this post. Knowledge of medical terminology and previous
clerical experience would be advantageous.
The
ability to work on your own initiative and as an integral part of a team is
essential. Working in a busy environment you should be able to meet deadlines
whilst showing great attention to detail.
Main duties of the job
The
post holder will be part of a team of secretaries providing administrative
and secretarial support to the Cellular Pathology Genomics Centre (CPGC).
The
post holder will contribute to the direct and indirect delivery of molecular
testing and whole-genome sequencing service across the West Yorkshire and
Harrogate Association of Acute Trusts (WYAAT) region.
As
part of the CPGC at Leeds, they will play a key role in the delivery of the
requesting and reporting workflows for molecular testing.
Main
duties include:
Booking
in of cases
Molecular
test ordering
Transcribing
genomics reports into integrated reports for clinical sign-out by consultant
histopathologists
Answering
email/telephone enquiries.
Other
general office duties as required.
The
post holder will need to communicate sensitively and effectively with a wide
range of people including colleagues, medical staff and the wider teams
understanding the imperative need for confidentiality and discretion.
About us
The
department provides Histopathology, Non Gynae Cytology, Andrology, Muscle,
Nerve, Immunohistochemistry, Molecular, and Mortuary services for Leeds
Teaching Hospitals.
We
are a regional Cellular Pathology Genomics Centre and a well equipped and
innovative department. We process circa 60,000 surgical cases, 3000 andrology
cases, 2,000 autopsy cases and 6000 non-gynaecological cytology cases per
annum. As a training hospital we serve
to expand the knowledge and skills of all staff.
As
a department we are committed to delivering a high quality
secretarial/administrative service in a positive working environment. Members
of the team are expected to work flexibly and collaboratively, and continue
to further their professional development.
There
are plenty of opportunities to become involved, and further development is
encouraged. We endeavour to follow
'The Leeds Way' at all times putting the patient first at all times.
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk'
members of our existing workforce to new roles. As such, all our job adverts
are subject to this policy and we reserve the right to close, delay or remove
adverts while this process is completed. If you do experience a delay in the
shortlisting stage of the recruitment cycle, please bear with us while this
process is completed, and contact the named contact if you have any
questions.
Job description
Job responsibilities
The
postholder will be part of a team of secretaries providing
administrative/secretarial support to the Cellular Pathology Department. The
role will involve general secretarial duties which include the typing of
correspondence, reports, test requesting, and dealing with email/telephone
enquiries to facilitate the delivery of molecular testing and whole-genome
sequencing service across the West Yorkshire and Harrogate Association of
Acute Trusts (WYAAT) region. The role will require working within multiple speciality
groups within Histopathology.
As
part of the CPGC at Leeds, you will play a key role in the delivery of the
requesting and reporting workflows for molecular testing within the region
through a range of routine tasks.
You
will be expected to communicate with consultants and other colleagues via
telephone, email and face to face.
KNOWLEDGE,
SKILLS AND EXPERIENCE REQUIRED
It
is essential that the post holder:
Holds OCR/RSA Level 2 (or
equivalent experience) in word processing or text processing
Has experience of using word
processing software and presentation software
Is reliable and has a professional
attitude
Has excellent written and oral
communication skills
Has an excellent telephone manner
Is able to work flexibly
It
is desirable that the post holder:
Has significant experience of
working in an office
Has five GCSEs or equivalent,
including maths and English
Can use spreadsheet and database
software
Has a knowledge of the NHS
environment
Holds the European Computer Driving
Licence
Can use his/her initiative when
dealing with problems or queries.
CORE
KNOWLEDGE AND UNDERSTANDING
Understanding of the need for
confidentiality and discretion
Understanding of the need to act
professionally at all times
Understanding of the NHS and the
organisation would be desirable
PRINCIPAL
DUTIES & AREAS OF RESPONSIBILITY
The
postholder will provide a high quality secretarial/administrative service
including specialist word processing skills.
Communicate
effectively with the consultants and the team, lab staff and other Trust
staff to ensure the delivery of a co-ordinated and consistent CPGC service.
Creating
and maintaining appropriate record systems.
The
post holder will contribute to the direct and indirect delivery of molecular
testing and whole-genome sequencing service across the West Yorkshire and
Harrogate Association of Acute Trusts (WYAAT) region.
As
part of the CPGC at Leeds, you will play a key role in the delivery of the
requesting and reporting workflows for molecular testing.
Booking
in of molecular cases on departmental computer system, including referred
cases from external sources.
Molecular
test ordering on departmental computer system.
Transcribing
genomics reports into integrated reports for clinical sign-out by Consultant
histopathologists
Provide
training and support to new staff.
Respond
to written and telephone enquiries in a polite and helpful manner,
prioritising messages and taking responsibility for any follow up action.
Processing
all associated paperwork for molecular work requests.
Other
duties as applicable
The
post-holder may be expected to deputise in a supervisory capacity as and when
required.
This
list is not exhaustive and the changing needs of the service from time to
time may require the development of other appropriate tasks and skills. These
will be fully discussed with the post holder in advance of their
implementation.
In
addition the Trust requires compliance with a number of corporate policies
and procedures. These policies will be discussed with your line manager
during your period of induction and further information is available from the
Trusts intranet site.
Job description
Job responsibilities
The
postholder will be part of a team of secretaries providing
administrative/secretarial support to the Cellular Pathology Department. The
role will involve general secretarial duties which include the typing of
correspondence, reports, test requesting, and dealing with email/telephone
enquiries to facilitate the delivery of molecular testing and whole-genome
sequencing service across the West Yorkshire and Harrogate Association of
Acute Trusts (WYAAT) region. The role will require working within multiple speciality
groups within Histopathology.
As
part of the CPGC at Leeds, you will play a key role in the delivery of the
requesting and reporting workflows for molecular testing within the region
through a range of routine tasks.
You
will be expected to communicate with consultants and other colleagues via
telephone, email and face to face.
KNOWLEDGE,
SKILLS AND EXPERIENCE REQUIRED
It
is essential that the post holder:
Holds OCR/RSA Level 2 (or
equivalent experience) in word processing or text processing
Has experience of using word
processing software and presentation software
Is reliable and has a professional
attitude
Has excellent written and oral
communication skills
Has an excellent telephone manner
Is able to work flexibly
It
is desirable that the post holder:
Has significant experience of
working in an office
Has five GCSEs or equivalent,
including maths and English
Can use spreadsheet and database
software
Has a knowledge of the NHS
environment
Holds the European Computer Driving
Licence
Can use his/her initiative when
dealing with problems or queries.
CORE
KNOWLEDGE AND UNDERSTANDING
Understanding of the need for
confidentiality and discretion
Understanding of the need to act
professionally at all times
Understanding of the NHS and the
organisation would be desirable
PRINCIPAL
DUTIES & AREAS OF RESPONSIBILITY
The
postholder will provide a high quality secretarial/administrative service
including specialist word processing skills.
Communicate
effectively with the consultants and the team, lab staff and other Trust
staff to ensure the delivery of a co-ordinated and consistent CPGC service.
Creating
and maintaining appropriate record systems.
The
post holder will contribute to the direct and indirect delivery of molecular
testing and whole-genome sequencing service across the West Yorkshire and
Harrogate Association of Acute Trusts (WYAAT) region.
As
part of the CPGC at Leeds, you will play a key role in the delivery of the
requesting and reporting workflows for molecular testing.
Booking
in of molecular cases on departmental computer system, including referred
cases from external sources.
Molecular
test ordering on departmental computer system.
Transcribing
genomics reports into integrated reports for clinical sign-out by Consultant
histopathologists
Provide
training and support to new staff.
Respond
to written and telephone enquiries in a polite and helpful manner,
prioritising messages and taking responsibility for any follow up action.
Processing
all associated paperwork for molecular work requests.
Other
duties as applicable
The
post-holder may be expected to deputise in a supervisory capacity as and when
required.
This
list is not exhaustive and the changing needs of the service from time to
time may require the development of other appropriate tasks and skills. These
will be fully discussed with the post holder in advance of their
implementation.
In
addition the Trust requires compliance with a number of corporate policies
and procedures. These policies will be discussed with your line manager
during your period of induction and further information is available from the
Trusts intranet site.
Person Specification
Qualifications
Essential
- RSA II Typing or Word Processing (or equivalent experience)
- 5 GCSEs or equivalent, including English and Maths
Desirable
- RSA III Typing/Word Processing or equivalent
Experience
Essential
- Experienced secretarial skills
- IT skills - Experience of using Software packages, Word, Powerpoint, Excel
Skills & behaviours
Essential
- Organisational skills
- Effective oral and written communication skills
- Ability to work flexibly
- Ability to work accurately under pressure
- Attention to detail
Person Specification
Qualifications
Essential
- RSA II Typing or Word Processing (or equivalent experience)
- 5 GCSEs or equivalent, including English and Maths
Desirable
- RSA III Typing/Word Processing or equivalent
Experience
Essential
- Experienced secretarial skills
- IT skills - Experience of using Software packages, Word, Powerpoint, Excel
Skills & behaviours
Essential
- Organisational skills
- Effective oral and written communication skills
- Ability to work flexibly
- Ability to work accurately under pressure
- Attention to detail
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
