Service Manager- Genomics Laboratory

Job description

Job responsibilities

PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY

Management

1. Line management responsibility for all staff, excluding medical staff and clinical scientists, across the whole department.

2. Convene and support operational group meetings within the department and actively participate in CSU operational meetings.

3. Ensure there are effective communications and management information systems within the department and contribute to same for CSU.

4. In conjunction with the Clinical Leads, responsible for the development of the departmental business plan and participate in the development of the CSU business plan.

5. Develop and coordinate systems to ensure the highest standard of performance, including CPA accreditation and participation in benchmarking.

6. Responsible for ensuring the maintenance and inventory of equipment across the whole department.

7. Ensure Health and Safety and Risk Management policies are implemented and monitored across the whole department.

8. Ensure registration of all staff, excluding medical staff and clinical scientists, with required legislative bodies across the whole department.

9. Ensure that the department is delivering and developing its services to meet clinical requirements as part of the Pathology CSU contribution to ensuring that the Trust can meet its national and local targets.

Financial Control

1. As a delegated budget manager, coordinate and manage all income and expenditure, totalling several £million, for their department. Authorised signatory as determined by the Trust Standing Financial Instructions.

2. Develop systems to assist senior staff within the department to implement financial responsibility and accountability.

3. Analyse and interpret information on income and expenditure, workload and contract activity for the department, and ensure distribution of this information to senior staff.

4. Responsible for the supplies and ordering system for the department.

5. Coordinate the assessment of capital and revenue consequences of new equipment and altered demands on the service.

Personnel

1. Responsible for the maintenance personal records of all departmental staff, including monitoring staff absence, annual leave and other staff related data (except for medical staff).

2. Responsible for the implementation of personnel policies on welfare, induction, counselling, grievance and disciplinary procedures.

3. Ensure appropriate deployment of departmental staff.

4. Ensure an appropriate training and education system is in place to meet the department and staff requirements.

5. Ensure annual appraisal is carried out for all departmental staff (except for medical staff).

6. Coordinate recruitment and selection of Pathology staff.

7. Develop and oversee a system of performance management within the department.

Laboratory Service

1. Coordinate the delivery of a comprehensive laboratory service across all sites.

2. In consultation with the General Manager, Clinical Lead and senior laboratory staff, plan and monitor the developments and priorities of the department.

3. Facilitate the evaluation and selection of new equipment and new methodologies.

4. Oversee the production and maintenance of new and existing Standard Procedures in the laboratory.

5. Ensure local policies and procedures are compatible with national guidelines.

6. To promote and follow Safety Policies as set out in the Trusts Health and Safety Manual, including Laboratory Codes of Practice.

7. Liaise with other agencies, e.g., External Quality Assurance Schemes (EQAS), CPA, to ensure an efficient effective service.

8. To contribute to the supervision, assessment and training of all staff including junior medical staff and trainee clinical scientists.

9. Give management support for delivery of departmental Research &Development programmes.

10. Responsible for delivery of departmental laboratory audit programmes.

Clinical Service

1. Work with Clinical Lead to ensure resources for delivery of services.

2. As a member of the departmental, CSU and Trust executive teams ensure the delivery of Pathology services meet requirements of the Trust(s).

3. Within areas defined by the Clinical Lead help deliver advice to clinical teams regarding provision of Pathology services.

4. Work with national bodies to establish guidelines, best practice and mechanisms for meeting legislation and bring such work back into Trust to ensure an efficient and quality Pathology service.

This list is not exhaustive, and the changing needs of the service may, from time to time, require the development of other appropriate duties, tasks and skills. These will be in consultation with the post holder in advance of their implementation.

The Pathology Department of Leeds Teaching Hospitals NHS Trust is located on several sites. Subject to appropriate consultation, the post holder may be required to work at an alternative site as required.

In addition, the Trust requires compliance with several corporate policies and procedures. These policies will be discussed with your line manager during your period of induction and further information is available from the Trusts intranet site.

Health and Safety/Risk Management

All staff are responsible for working with their colleagues to maintain and improve the quality of services provided to our patients and other service users. This always includes complying with the Leeds Teaching Hospitals NHS Trust Policies, including Health and Safety policies, by following agreed safe working procedures, and reporting incidents using the Trust Incident Reporting system.

Equality and Diversity

The jobholder must co-operate with all policies and procedures designed to ensure equality of employment. Co-workers, patients and visitors must be treated equally irrespective of gender, ethnic origin, age, disability, sexual orientation, religion etc.

Infection Control

The jobholder must always comply with the Leeds Teaching Hospitals NHS Trust Infection Control policies, by practising Universal Infection Control Precautions. Hand hygiene must be performed before and after contact with patients and their environment.

Training and Personal Development Continuous Professional

Development

The jobholder must take responsibility in agreement with his/her line manager for his/her own personal development by ensuring that Continuous Professional Development remains a priority. The jobholder will undertake all mandatory training required for the role.

Respect for Patient Confidentiality

The jobholder should always respect patient confidentiality and not divulge patient information unless sanctioned by the requirements of the role.

Summary

Responsible for the direct delivery of the 24/7 service provided by their department across

all sites of two Trusts.

Responsible for overall management, including recruitment, performance, appraisal, Continuous Professional Development, training, discipline/grievance management of all staff in department except for medical staff and clinical scientists.

In conjunction with the Clinical Lead responsible for development and implementation of departmental policy, accreditation, service improvement and service development across the health economy.

Oversee the production and maintenance of new and existing Standard Procedures in the laboratory

Responsible for the delivery of national and local targets.

Member of the departmental executive management team.

Contributes to and implements CSU policy, service improvement, service development, strategic development and business planning.

Operational responsibility as delegated budget manager for managing all departmental resources including pay, non-pay and income budgets. Reports to General Manager for delivery of a balanced budget.

Maintain a clear understanding of and, where appropriate, be involved in national and regional policy and guideline development and implementation of such into department and Trusts.

Provides complex and highly specialist advice to medical clinical and other staff.

Involved in the provision of training for junior medical staff and trainee clinical scientists.

Represent the CSU or Trust at a variety of clinical and management forums.

Where can I find out more?

https://www.leedsth.nhs.uk/

https://www.leedsth.nhs.uk/about-us/the-leeds-way/our-values/

https://ney-genomics.org.uk/

Person Specification

Additional Requirements

Essential

• Able to compile, organise and interpret both written and numeric information with precision.
• There will be occasional exposure to distressing or emotional circumstances.
• Car owner holding a current driving license

Qualifications

Essential

• Accredited Biomedical Science Degree or equivalent qualification acceptable to the Health Professions Council (HPA)
• HPC registration.
• FIBMS or MSc.
• Managerial qualification to diploma level or equivalent experience.

Experience

Essential

• managerial experience
• Evidence of current CPD portfolio
• Willingness to undertake further training as agreed.
• Evidence of an understanding and application of service improvement techniques.
• Extensive experience within the speciality and have developed specialist knowledge through structured study to an advanced level.
• Knowledge of legislation relevant to job e.g., H&S, HR.
• Demonstrate and maintain a clear understanding of the contribution the service makes to key national agendas.
• Knowledge of conventional IT business software e.g., Microsoft Office.

Desirable

• Knowledge of advanced service improvement techniques.
• Presentational skills

Skills & behaviours

Essential

• Excellent management and leadership skills.
• Excellent team worker.
• Excellent organisational skills and the ability to work flexibly to ensure a high-quality service.
• Ability to work on own initiative.
• Ability to work under pressure.
• Friendly attitude.
• Excellent time management.
• Excellent verbal and written communication skills.
• Excellent negotiating and influencing skills.

Desirable

• Use of modern media devices

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Leeds Teaching Hospitals

Address

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF

Employer's website

https://www.leedsth.nhs.uk/ (Opens in a new tab)