Job responsibilities
. JOB PURPOSE
The
post holder is responsible for providing administrative support in the form
of data coordination and associated administrative duties, for a
collaborative working project (CWP) between the Non-surgical Oncology (NSO)
Breast service and Novartis Pharmaceuticals. This Collaborative Working
Project aims to optimise workforce capacity within the early breast cancer
and advanced breast cancer oncology services. The post will work alongside a
Band 7 Clinical Nurse Specialist (CNS) or Band 7 Advanced Clinical Practitioner
(ACP), and the wider Non-surgical Oncology clinical and administrative
workforce.
Through
the implementation of this CWP, the aim is to achieve the following:
Safeguard the future of the Breast
Cancer Service at Leeds Teaching Hospital.
Create a map of the early breast
cancer and advanced breast cancer oncology services using established Process
Mapping Methodologies to conduct a pathway mapping exercise, identify
potential areas for improvement and integration of the new roles into the
relevant aspects of the service.
Map the care pathways across early
breast cancer and advanced breast cancer oncology; redesigning them in a
cohesive way to engage and upskill non-medical prescribers in a most
efficient way
Ensure early breast cancer and
advanced breast cancer oncology patients are seen, reviewed and treated in an
efficient and timely manner.
Establish a protocol for the
stratification of patients into specific clinics manually or through the
support of an online symptom monitoring system using ePROMs (electronic
Patient Reported Outcomes Measures) for selected stable patient populations
to monitor treatments and improve Patient-Initiated Follow-Up.
Identify patient treatment pathways
suitable for ePROMs and implement a minimum of one pathway to evaluate impact
through audit and data collection with a view to implementing the full
complement of appropriate therapy pathways.
Specifically, develop
ePROMs-supported protocols and pathways in early breast cancer, pilot them in
the service in Leeds and share the protocols with Non-Surgical Oncology
service reconfiguration programme to provide a standardised approach across
the region.
Reduce unwarranted variation in
care quality and implement a cohesive treatment pathway in the North of the
WYYAT Group through the development of protocols that can be shared and
adopted throughout North WYAAT, utilising this CWP as an exemplar for WYAAT.
The
post holder will be responsible for data collection and database entry across
all aspects of the collaborative working project. The post holder will work
closely with the clinical lead for the project to collect data and will
maintain database activity and analyse data as required.
The
post holder must be able to communicate sensitively and effectively with a
wide range of people including medical and nursing staff and the wider
multi-disciplinary team with possible patient interaction. The post holder
will be required to understand the key features of the role and understand
the imperative need for confidentiality and discretion at all times.
.
JOB DIMENSIONS
The
post holder will work closely with the Band 7 CNS or ACP to ensure the
outcomes of the CWP are achieved within the 12-month time-frame of the
project.
The
post holder is responsible for ensuring that all areas provide relevant
information to support the data submission and is responsible for the systems
to enable data capture and submission to take place. The post holder is expected to meet all
reporting and outcome deadlines consistent with the aims of the CWP.
With
good education you will have effective communication, organisational and
interpersonal skills to meet timelines and complete tasks. Attention to
detail and computer literacy will be essential. As a team player you will be
responsive, efficient and motivated.
The
post holder will be managed not supervised in carrying out all aspects of
daily role and will be expected to work independently and autonomously with
freedom to interpret data and act alone.
. PRINCIPAL DUTIES & AREAS OF
RESPONSIBILITY
The
data coordinator will:
Create
and manage an appropriate database to collect all data required to support
the collaborative working project. Evaluate and interpret data before data
entry
Support the creation and
implementation of the separated early and advanced clinics
Use data collected to develop
robust SOPs to ensure patients are allocated to the most appropriate clinic
and the most appropriate clinician Manage
patient appointments ensuring patients are reviewed at the appropriate early
and advanced breast cancer clinics, collect and collate data on reasons for
cancellations, and manage subsequent appointment schedules
Collect data to support the
coordination of necessary assessments, appointments or investigations to
ensure the clinical team has the relevant information for clinical decision
making and or to fast-track people back into the system if required
Provide basic non-medical telephone
advice and refer on or signpost to other specific sources of support i.e.
Welfare Benefits Advice team; Patient Support Groups, Maggies centre.
Collect data to track this activity
Be involved in the service
responsibility providing information to patient and relaying information to
clinicians
Process routine correspondence
Attendance at appropriate team
meetings, as well as milestone meetings with Novartis, as required
The post holder will be required to
deliver statistical information in at local meetings.
The post holder will be required to
function as part of the Breast service and be involved in the daily
activities of the team where they support the CWP
This
list of duties / responsibilities is not exhaustive and may be amended
following discussion with the post holder.
. THE LEEDS WAY VALUES
Our
values are part of what make us different from other trusts, so we see this
as a strength, as well as a responsibility. They have been developed by our
staff and set out what they see as important to how we work. Our five values are:
Patient-centred
Collaborative
Fair
Accountable
Empowered
All
our actions and endeavours will be guided and evaluated through these values
Additionally,
the following are core values which relate specifically to this post:
The post-holder is expected to be
honest, fair and consistent in their approach and to accept responsibility
for ones own achievements, acts and omissions.
Respect confidentiality in line with
National, Trust and local policies and guidelines.
Committed to providing the highest
quality of data management and support.
To promote, support and work towards
the delivery and achievement of the Trusts and departments objectives.
Maintain and improve quality of
service.
A positive and professional
attitude.
A business like appearance.
Commitment to own personal &
professional development as agreed with their line manager.
