Job summary
This
post plays a vital role in supporting the effective management of medical
equipment service contracts across the Trust. The successful candidate will
be responsible for ensuring that all maintenance and repair contracts are
renewed promptly and in accordance with the latest Trust policies and
national financial regulations.
Key
duties will include but not limited to coordinating and reporting medical
equipment breakdowns, procuring replacement parts, maintaining accurate
inventory records and processing related financial transactions. The role is
central to ensuring that medical equipment remains safe, reliable and fully
operational to support patient care.
The
Clinical Engineering Contracts Team oversees the maintenance and repair of
medical equipment by external providers across the Trust and is part of the
Department of Medical Physics & Engineering here at Leeds Teaching
Hospitals NHS Trust.
The
post holder will be expected to work closely and effectively with other
technical staff and the clinical staff in the specialist clinical areas for
which the Clinical Engineering Teams are responsible, to ensure delivery of a
high quality service. Experience
in administration, procurement or contract management is desirable, ideally
within a healthcare or technical environment. A good understanding of
financial processes and attention to detail are essential.
Expected Shortlisting
Date24/11/2025
Planned Interview
Date01/12/2025
Main duties of the job
To provide coordinating and administrative support to the Department of Medical Physics & Engineering.
Support the renewal and management of medical equipment maintenance and repair contracts.
Ensure compliance with Trust financial policies and national procurement standards.
Coordinate and report medical equipment breakdowns to ensure timely resolution.
Liaise with suppliers and contractors to source parts and arrange repairs.
Data input and maintain accurate records within the Trusts medical equipment database.
Process orders, invoices and payments promptly and accurately.
Work closely with the Clinical Engineering Teams to ensure service continuity and equipment reliability.
Excellent telephone skills and support.
Provide where required direct administration, coordinating and scheduling support to specific contractors to help facilitate meeting key performance measures.
About us
The
Leeds Teaching Hospitals NHS Trust is one of the largest teaching hospital
Trusts in Europe and serves as a regional and national centre for specialist
treatment, research and education.
Our
shared values and behaviours are guided by The Leeds Way, which defines how
we work together to provide outstanding care and support for our patients,
staff and partners.
The
Trust operates across five main hospital sites: St Jamess University
Hospital, Leeds General Infirmary, Chapel Allerton Hospital, Seacroft
Hospital and Wharfedale Hospital. The successful candidate will be primarily
based at St Jamess Hospital, with occasional travel required to the other
Trust sites.
As
a valued member of our team, you will have access to a range of staff
benefits and wellbeing initiatives including a subsidised gym, lease car
schemes and staff discount programmes.
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk'
members of our existing workforce to new roles. As such, all our job adverts
are subject to this policy and we reserve the right to close, delay or remove
adverts while this process is completed. If you do experience a delay in the
shortlisting stage of the recruitment cycle, please bear with us while this
process is completed, and contact the named contact if you have any
questions.
Job description
Job responsibilities
The
Clinical Engineering Contracts Team oversees the maintenance and repair of
medical equipment by external providers across the Trust. This role will
involve both administrative and coordinating support, whilst working within
the Clinical Engineering Contracts Team, which is part of the Department of
Medical Physics & Engineering here at Leeds Teaching Hospitals NHS Trust.
The
Contracts Support Officer will be responsible for ensuring and supporting the
renewal and management of medical equipment maintenance and repair contracts.
This will involve working with external contractors and clinical areas to
ensure maintenance and servicing is performed satisfactorily and in a timely
manner.
Additional
duties include but not limited to preparing contract documentation, telephone
support and processing repair requests, data inputting, filing, invoicing,
visitor registration, general administration and clerical support.
This
role requires a strong commitment to accuracy, accountability and reliability
when handling data and contract information. The postholder is expected to
demonstrate honesty and integrity in all communications, maintain
confidentiality at all times and show initiative in resolving issues.
Collaboration, patience and professionalism are key to supporting both
internal teams and external contractors in delivering a high-quality, safe
and efficient service.
Job description
Job responsibilities
The
Clinical Engineering Contracts Team oversees the maintenance and repair of
medical equipment by external providers across the Trust. This role will
involve both administrative and coordinating support, whilst working within
the Clinical Engineering Contracts Team, which is part of the Department of
Medical Physics & Engineering here at Leeds Teaching Hospitals NHS Trust.
The
Contracts Support Officer will be responsible for ensuring and supporting the
renewal and management of medical equipment maintenance and repair contracts.
This will involve working with external contractors and clinical areas to
ensure maintenance and servicing is performed satisfactorily and in a timely
manner.
Additional
duties include but not limited to preparing contract documentation, telephone
support and processing repair requests, data inputting, filing, invoicing,
visitor registration, general administration and clerical support.
This
role requires a strong commitment to accuracy, accountability and reliability
when handling data and contract information. The postholder is expected to
demonstrate honesty and integrity in all communications, maintain
confidentiality at all times and show initiative in resolving issues.
Collaboration, patience and professionalism are key to supporting both
internal teams and external contractors in delivering a high-quality, safe
and efficient service.
Person Specification
Qualifications
Essential
- GCSE in English and Maths
- Training: Must be willing to attend internal/external relevant training courses
Experience
Essential
- Data inputting and spread sheet knowledge
- Knowledge of a wide range of administrative procedures
- A good awareness of and understanding of issues surrounding diversity and patient involvement
- Previous administrative/Clerical experience
- Capable of overseeing external contractors duties to ensure standards are met
Desirable
- Knowledge of the NHS
- Work experience in a health or social care setting
- Awareness and understanding of medical devices repairs and servicing
Skills & behaviours
Essential
- Commitment to principles of equality and diversity
- Commitment to delivering quality services
- Importance of maintaining confidentiality
- Honesty and integrity
- Well organised, able to prioritise and to work on own initiative
- Able to work effectively as part of a small team & alongside clinical staff and external contractors
- Good interpersonal skills and able to relate effectively to a wide range of people
- Personable, patient, sensitive and flexible
- Willing to learn new skills
Desirable
- Competent in various Computing packages (including word processing & spread sheets)
- Good written and verbal communication skills
- Good command of spoken and written English
- Numerate
- Awareness of good contractor principles
- Means of Own Transport
- Must be willing to work within the Trusts policies e.g. confidentiality, data protection, health and safety etc
- Able to fulfil Occupational Health requirements for the post (with reasonable adjustments if necessary), including clearance on blood borne viruses in compliance with Trust Policy
- Able to flexibly respond to the workload
Person Specification
Qualifications
Essential
- GCSE in English and Maths
- Training: Must be willing to attend internal/external relevant training courses
Experience
Essential
- Data inputting and spread sheet knowledge
- Knowledge of a wide range of administrative procedures
- A good awareness of and understanding of issues surrounding diversity and patient involvement
- Previous administrative/Clerical experience
- Capable of overseeing external contractors duties to ensure standards are met
Desirable
- Knowledge of the NHS
- Work experience in a health or social care setting
- Awareness and understanding of medical devices repairs and servicing
Skills & behaviours
Essential
- Commitment to principles of equality and diversity
- Commitment to delivering quality services
- Importance of maintaining confidentiality
- Honesty and integrity
- Well organised, able to prioritise and to work on own initiative
- Able to work effectively as part of a small team & alongside clinical staff and external contractors
- Good interpersonal skills and able to relate effectively to a wide range of people
- Personable, patient, sensitive and flexible
- Willing to learn new skills
Desirable
- Competent in various Computing packages (including word processing & spread sheets)
- Good written and verbal communication skills
- Good command of spoken and written English
- Numerate
- Awareness of good contractor principles
- Means of Own Transport
- Must be willing to work within the Trusts policies e.g. confidentiality, data protection, health and safety etc
- Able to fulfil Occupational Health requirements for the post (with reasonable adjustments if necessary), including clearance on blood borne viruses in compliance with Trust Policy
- Able to flexibly respond to the workload
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
