Leeds Teaching Hospitals

Senior Medical Secretary

The closing date is 11 November 2025

Job summary

Expected Shortlisting Date

14/11/2025

The department of Neurosciences at Leeds General Infirmary are looking for 3 full time Senior Medical Secretary's to support the surgical services, including Spinal Surgery and Pain Management.

The hours are 37.5 hours a week Monday to Friday, with the opportunity for hybrid work once training is complete and dependant on current Business needs. You will be working with a supportive team in a fast paced and challenging department with excellent opportunities for development and training.

Main duties of the job

The post holder will provide a comprehensive medical secretarial service to the Consultant and the medical team (CMT). They will support and administer processes to sustain the Consultants practice through administrative protocols, processes, and procedures in line with service needs. They must be able to communicate sensitively and effectively with a wide range of people including patients, medical staff, and colleagues. The secretary may be required to cover for colleagues during absence and work flexible hours when necessary.

Our ideal candidate will:

Be keen to develop and learn new skills

Be accountable

Be enthusiastic

Be committed to providing the highest quality of support to the team and our patients

Be a good communicator

Have excellent customer service skills

Have a good eye for detail

Be a team player willing to work in a collaborative manner

If this sounds like you- apply today!

About us

The Neurosciences surgical service comprises of Neurosurgery, Spinal Surgery and Pain Management. We have 5 elective theatres and 2 acute theatres on the LGI site providing theatre capacity for adult and paediatric spinal surgery and adult cranial surgery. In addition to elective theatres at Chapel Allerton Hospital. The service also uses operating capacity at a number of other NHS hospitals and independent sector providers in the West Yorkshire region. There are up to 20 theatre lists running each week within the service. There are currently 25 consultant surgeons working within the service.

The post holder will develop and maintain close working relationships with the consultants, the wider directorate clinical teams, the neurosciences management team, the wider neurosciences administration team and external organisations.

Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

Date posted

21 October 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year

Contract

Permanent

Working pattern

Full-time

Reference number

C9298-NEU-139

Job locations

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF

Job description

Job responsibilities

PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY

Work closely with the consultants and their team, clerical, secretarial and other Trust staff to ensure the delivery of a co-ordinated and consistent operational management service.

Drafting standard clinical letters on behalf of Consultants prior to checking and signing by the relevant Consultant.

Provide and receive routine information requiring tact/provision of sensitive information.

Exchange information with patients and staff for appointments, admissions, and meetings verbally, in person and in written format.

Filing correspondence and results of tests/investigations in a timely manner and liaising with the Consultants with reference to these results.

Supporting the consultants in their wider role e.g., medical committees, research activities, producing publications, in role of Regional Adviser etc.

Compiling and collating data from various sources, following up contributions to publications etc. including assembling information in an appropriate format for the Consultants.

Creating and maintaining appropriate record systems.

Using a range of IT skills to support the clinical work of the consultant e.g., development of databases and spreadsheets, inputting and reporting from these on a regular basis and preparation of power point presentations.

Provide training and support to clerical or trainee staff and to new/temporary staff, checking their work and allocating work to ensure the most urgent work is given priority.

Liaising with patients, general practitioners, and hospital staff.

Respond to written and telephone enquiries in a polite and helpful manner, prioritising messages and taking responsibility for any follow-up action.

Work as part of the administration team and, when necessary, provide interdepartmental cover, where appropriate and in discussion with the line manager.

CORE KNOWLEDGE AND UNDERSTANDING

Knowledge and understanding of Leeds Teaching Hospitals Trust patient access policy

Knowledge and understanding of Leeds Teaching Hospitals Trust theatre scheduling guidelines and policies

Knowledge and understanding of a range of local standard operating procedures for theatre scheduling with neurosciences

Knowledge of Trust-wide and local administrative systems including Patient Administration System (PAS), PPM+, OrderComms (ICE), Excel, Theatre Management System (TMS)

Job description

Job responsibilities

PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY

Work closely with the consultants and their team, clerical, secretarial and other Trust staff to ensure the delivery of a co-ordinated and consistent operational management service.

Drafting standard clinical letters on behalf of Consultants prior to checking and signing by the relevant Consultant.

Provide and receive routine information requiring tact/provision of sensitive information.

Exchange information with patients and staff for appointments, admissions, and meetings verbally, in person and in written format.

Filing correspondence and results of tests/investigations in a timely manner and liaising with the Consultants with reference to these results.

Supporting the consultants in their wider role e.g., medical committees, research activities, producing publications, in role of Regional Adviser etc.

Compiling and collating data from various sources, following up contributions to publications etc. including assembling information in an appropriate format for the Consultants.

Creating and maintaining appropriate record systems.

Provide training and support to clerical or trainee staff and to new/temporary staff, checking their work and allocating work to ensure the most urgent work is given priority.

Liaising with patients, general practitioners, and hospital staff.

Respond to written and telephone enquiries in a polite and helpful manner, prioritising messages and taking responsibility for any follow-up action.

Work as part of the administration team and, when necessary, provide interdepartmental cover, where appropriate and in discussion with the line manager.

CORE KNOWLEDGE AND UNDERSTANDING

Knowledge and understanding of Leeds Teaching Hospitals Trust patient access policy

Knowledge and understanding of Leeds Teaching Hospitals Trust theatre scheduling guidelines and policies

Knowledge and understanding of a range of local standard operating procedures for theatre scheduling with neurosciences

Knowledge of Trust-wide and local administrative systems including Patient Administration System (PAS), PPM+, OrderComms (ICE), Excel, Theatre Management System (TMS)

Person Specification

Qualifications

Essential

Proficient audio/copy typist
Qualified to RSAII typing/word processing or equivalent experiences

Desirable

Shorthand

Additional Requirements

Essential

Self-motivation and resilience
Team player who is also able to work on own initiative

Skills & behaviours

Essential

Excellent attention to detail
Polite and helpful customer service skills
Ability to communicate effectively with others and plan own workload
Sound knowledge of MS Excel, Word & Outlook

Desirable

Diary management experience

Experience

Essential

Previous administrator role experience
Experience of using Windows and IT packages

Desirable

Previous experience of working in a hospital environment
Knowledge of medical terminology

Person Specification

Qualifications

Essential

Proficient audio/copy typist
Qualified to RSAII typing/word processing or equivalent experiences

Desirable

Shorthand

Additional Requirements

Essential

Self-motivation and resilience
Team player who is also able to work on own initiative

Skills & behaviours

Essential

Excellent attention to detail
Polite and helpful customer service skills
Ability to communicate effectively with others and plan own workload
Sound knowledge of MS Excel, Word & Outlook

Desirable

Diary management experience

Experience

Essential

Previous administrator role experience
Experience of using Windows and IT packages

Desirable

Previous experience of working in a hospital environment
Knowledge of medical terminology

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Leeds Teaching Hospitals

Address

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF

Employer's website

https://www.leedsth.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Leeds Teaching Hospitals

Address

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF

Employer's website

https://www.leedsth.nhs.uk/ (Opens in a new tab)