Pharmacy Invoicing Officer (XN03)

Job summary

Medicine Management and Pharmacy Services are seeking to recruit a highly motivated and enthusiastic Invoicing Officer. The successful candidate will be based off-site at our Leeds Pharmaceutical Stores on the outskirts of the city.

The post holder will work within the Pharmacy Procurement team, primarily processing payments for invoices relating to all medicines purchased for the Trust. The role also involves working closely with the customer services team to deliver a high-quality service to internal and external stakeholders.

This is an excellent opportunity for a candidate keen to develop within a specialised healthcare environment. Full training will be provided in pharmacy procurement systems, invoicing processes, and NHS financial procedures, with ongoing support to build knowledge of medicines supply chains, financial governance, and audit requirements.

We are looking for an enthusiastic and proactive individual committed to continuous professional development, with opportunities to gain broader experience across procurement and pharmacy services.

Applicants should have experience in a busy office environment, strong administrative skills, excellent attention to detail, and the ability to prioritise workloads and meet deadlines. Strong written and verbal communication skills are essential, along with the ability to work both independently and as part of a fast-paced team.

Expected Shortlisting Date

14/04/2026

Planned Interview Date

22/04/2026

Main duties of the job

The ideal candidate will be fully trained across all three functions within the Procurement Invoicing Team, providing a comprehensive understanding of the service and enabling effective cross-cover when required. The three key areas are:

Customer Services:

Acting as a central point of contact, liaising with wards across Leeds Teaching Hospitals Trust, external hospitals, and partner organisations such as Local Care Direct and Leeds Community Healthcare. This includes responding to queries, resolving issues, and maintaining effective working relationships.

Homecare Invoicing Team:

Responsible for verifying and processing invoices for payment from ten homecare companies, ensuring accuracy and compliance with agreed procedures.

Wholesaler/Supplier Team:

Processing and certifying invoices for payment from over 520 suppliers. The team is contractually obligated to ensure all invoices are processed and paid within a 30-day timeframe, requiring strong organisational skills and attention to detail.

The successful candidate will be able to work independently as well as collaboratively within a busy team environment. A flexible approach to working patterns is essential, along with the ability to adapt to changing priorities and workload demands.

About us

MMPS is recognised in the organisation for our collaborative working and we continuously support our workforce to develop to their potential in delivering the best patient care.

Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

Employer details

Employer name

Leeds Teaching Hospitals

Address

Leeds Teaching Hospital

125 Moor Road

Hunslet

Leeds

LS10 2JQ

Employer's website

https://www.leedsth.nhs.uk/ (Opens in a new tab)

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Employer details

Employer name

Leeds Teaching Hospitals

Address

Leeds Teaching Hospital

125 Moor Road

Hunslet

Leeds

LS10 2JQ

Employer's website

https://www.leedsth.nhs.uk/ (Opens in a new tab)

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