Job summary
Expected Shortlisting
Date
31/12/2025
Planned Interview
Date
14/01/2026
Join
us as a Band 2 Pharmacy Business Administration Apprentice at Leeds Teaching
Hospitals NHS Trust
Salary: 24,465
Contract:
Fixed-term for 15 months
Hours:
Full-time - Monday to Friday
Location:
Moor House, 125 Moor Road, Leeds
An
exciting opportunity has arisen for an enthusiastic, hardworking, and
motivated individual to join our friendly Pharmacy Invoicing Team as a
Business Administration Apprentice within Medicines Management & Pharmacy
Services (MMPS)
This
is an exciting opportunity for caring and compassionate individuals to begin
a rewarding career in healthcare. As a
Band 2 apprentice, you will combine practical training with study, working
towards a nationally recognised qualification while supporting our dedicated
teams.
This
role is a perfect entry point for those with little to no previous
experience, offering a comprehensive training programme to help you develop
the skills and confidence needed for a successful career in the NHS.
Main duties of the job
What
you'll do
Provide high-quality general
administrative duties to ensure smooth running of the department.
Monitoring shared email inboxes and
printing of new invoices received.
Organisation and archiving of
delivery notes and invoices.
Learn and apply administration
practices and standards in a supportive environment.
Work as a team player with
excellent communication and organisational skills.
Contribute to providing a high
standard of care to our patients.
What
we're looking for
Values: We are looking for
motivated and compassionate individuals who share our commitment to providing
excellent patient care.
Maths and English: If you don't
have GCSEs in maths and English, we will support you to gain these skills
through functional skills qualifications as part of your apprenticeship.
Eligibility: You must be over 16
years old to apply and meet the government's eligibility criteria for
apprenticeships.
What
you can expect from us
Supportive environment: We offer a
structured apprenticeship programme with substantial tutor and employer
support.
Career pathway: Many of our
apprentices go on to permanent roles and progress to higher-level
apprenticeships.
Training: You will receive free and
comprehensive training from our dedicated team.
Benefits: As an NHS employee, you
will receive a range of benefits, including a competitive wage and pension
scheme.
Ready
to start your journey?
About us
MMPS
is a forward thinking department that values the contribution of all our
staff. There are plenty of opportunities to progress within different areas
of our pharmacy services should you wish to.
MMPS
is recognised in the organisation for our collaborative working and we
continuously support our workforce to develop to their potential in
delivering the best patient care.
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk'
members of our existing workforce to new roles. As such, all our job adverts
are subject to this policy and we reserve the right to close, delay or remove
adverts while this process is completed. If you do experience a delay in the
shortlisting stage of the recruitment cycle, please bear with us while this
process is completed, and contact the named contact if you have any
questions.
Job description
Job responsibilities
1.
Routine processing of patient or other correspondence/ documentation, within
departmental guidelines.
2.
Opening and distribution of post
3.
Maintain filing systems, ensuring documents are kept in good order
4.
Enter and retrieve relevant information, including patient information, and
other documentation from the appropriate electronic or manual administration
systems.
5.
Prepare patient or other documentation for processing, including scanning,
faxing, photocopying and filing.
6.
Report and respond to any system faults and errors.
7.
Answer routine telephone and in-person queries in a polite and helpful manner
referring calls and callers as necessary to appropriate senior staff.
8.
Ensure that requests for information are dealt with in an efficient and
timely manner.
9.
Ensuring the safe handling of confidential documents to meet the requirements
of the Data Protection Act.
10.
Follow Departmental/Trust disposal and destruction procedures of confidential
documentation, in line with Data Protection Act and Confidentiality.
11.
Collect and deliver patient or other documentation/reports around Trust when
required.
12.
Assist the member of staff responsible for stationary stock in ensuring an
appropriate level is maintained.
13.
Assisting to maintain high standards of service, including:-
-
Maintain a safe working environment, reporting incidents, accidents,
complaints
-
Understand the need to maintain and respect patient confidentiality
14.
Such other duties as may be required from time to
Job description
Job responsibilities
1.
Routine processing of patient or other correspondence/ documentation, within
departmental guidelines.
2.
Opening and distribution of post
3.
Maintain filing systems, ensuring documents are kept in good order
4.
Enter and retrieve relevant information, including patient information, and
other documentation from the appropriate electronic or manual administration
systems.
5.
Prepare patient or other documentation for processing, including scanning,
faxing, photocopying and filing.
6.
Report and respond to any system faults and errors.
7.
Answer routine telephone and in-person queries in a polite and helpful manner
referring calls and callers as necessary to appropriate senior staff.
8.
Ensure that requests for information are dealt with in an efficient and
timely manner.
9.
Ensuring the safe handling of confidential documents to meet the requirements
of the Data Protection Act.
10.
Follow Departmental/Trust disposal and destruction procedures of confidential
documentation, in line with Data Protection Act and Confidentiality.
11.
Collect and deliver patient or other documentation/reports around Trust when
required.
12.
Assist the member of staff responsible for stationary stock in ensuring an
appropriate level is maintained.
13.
Assisting to maintain high standards of service, including:-
-
Maintain a safe working environment, reporting incidents, accidents,
complaints
-
Understand the need to maintain and respect patient confidentiality
14.
Such other duties as may be required from time to
Person Specification
Skills & behaviours
Essential
- Motivated with the ability to work as part of a team
- Professional attitude and behaviour
- Basic Keyboard Skills
- Attention to detail
- Good time keeping
- Able to work with agreed procedures and guidelines
- Able to work in a team
Experience
Essential
- Be aware of and demonstrate commitment to the Trust's departmental policies and procedures.
- Insight into duties and responsibilities of post.
Additional Requirements
Essential
- Able to fulfil Occupational Health requirements for the post (with reasonable adjustments if necessary), including clearance on blood borne viruses in compliance with Trust Policy
Qualifications
Essential
- Literate and numerate (to have the ability to obtain a pass in Level 1 Functional Skills in Literacy and Numeracy
Person Specification
Skills & behaviours
Essential
- Motivated with the ability to work as part of a team
- Professional attitude and behaviour
- Basic Keyboard Skills
- Attention to detail
- Good time keeping
- Able to work with agreed procedures and guidelines
- Able to work in a team
Experience
Essential
- Be aware of and demonstrate commitment to the Trust's departmental policies and procedures.
- Insight into duties and responsibilities of post.
Additional Requirements
Essential
- Able to fulfil Occupational Health requirements for the post (with reasonable adjustments if necessary), including clearance on blood borne viruses in compliance with Trust Policy
Qualifications
Essential
- Literate and numerate (to have the ability to obtain a pass in Level 1 Functional Skills in Literacy and Numeracy
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
