Job summary
Are
you passionate about providing an efficient medicines supply service to Leeds
Teaching Hospitals internal and external customers of our hospital.
We
are looking for an enthusiastic and self-motivated professional who has a
passion for providing excellent services and who is willing to go the extra
mile. You will have excellent
leadership skills to support the team in ensuring the continuity of medicines
supply to all our customers by ensuring all invoices are processed within the
contracted time frames.
Our
busy Pharmacy Invoicing team work hard in a fast paced but supportive
environment to provide an excellent medicines supply service. You will be
working with a wide range of clinical and non-clinical staff to ensure
medicines are in the correct place to treat patients.
Expected Shortlisting
Date
19/05/2025
Planned Interview
Date
04/06/2025
Main duties of the job
It is the post holders
responsibility to lead a team of Pharmacy Invoicing Officers to support the
process of certifying invoices for payment to ensure the continuity of
medicines supply within the Trust.
To support the Pharmacy Procurement
Business Manager in all aspects of her role and in managing the team.
To work in conjunction with the
Customer Services Manager to support customer service provisions in their
absence.
To act as first point of contact
with all companies with invoice and statement queries, with the aim to
resolve these queries in a timely manner and escalate to the Pharmacy
Procurement Business Manager when necessary.
To work collaboratively with
Procurement Teams across the WYAAT organisations to ensure continuity of
service provisions.
The post holder will be expected to
line manage junior colleagues within the invoicing team, delegating work
accordingly.
To provide support and information
to the Finance and Credit Income departments to progress overdue payments
against LTH trust invoices.
Responsible for supporting Credit
Income and Finance departments in the resolution of queries on invoices from
Suppliers.
Required to work without
supervision.
About us
****Please
note that this role is based at Moor House, Hunslet****
Leeds
is a wonderful city to work in and LTHT is an organisation that puts its
patients first and highly values and supports its staff,
MMPS
is a forward thinking department that values the contribution of all our
staff. There are plenty of opportunities to progress within different areas
of our pharmacy services should you wish to.
MMPS
is recognised in the organisation for our collaborative working and we
continuously support our workforce to develop to their potential in
delivering the best patient care.
Our
vision is Making it easy for people to get the most from their medicines
and we are continually innovating to improve our services for patients and
staff.
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk'
members of our existing workforce to new roles. As such, all our job adverts
are subject to this policy and we reserve the right to close, delay or remove
adverts while this process is completed. If you do experience a delay in the
shortlisting stage of the recruitment cycle, please bear with us while this
process is completed, and contact the named contact if you have any
questions.
Job description
Job responsibilities
Responsible for the line management
of the Pharmacy Invoice team, ensuring that they have clear roles and
responsibilities and work as a team to meet departmental goals and
objectives.
Participate in the recruitment and
selection of the administrative staff.
Responsible for the staff
development of the Pharmacy Invoice team in order to maximise the quality
services provided and enhance the competence of the staff.
Conduct appraisals and monitor and
review the performance of the individuals within the team, taking action as
appropriate
Effectively manage annual leave and
sickness absence of the administrative staff
Assist the Pharmacy Procurement
Business Manager in ensuring that the invoicing team are supported through
any period of change and that any interpersonal conflict is identified and
minimised.
Provide support for the Pharmacy
Procurement Business Manager in compiling and producing timely and accurate
specialised monthly reports and statistics as required by the service.
Provide cover and deputise for the
Pharmacy Procurement Business Manager when required by service.
The investigation and resolution of
invoice queries by the liaison between external suppliers and Homecare
pharmacists Trust wide
The reporting of discrepancies
between the pharmacy computer system and the Oracle system to the Pharmacy
Unit Accountant
To provide training for NVQ
students on Pharmacy Procurement procedures.
Other duties at a comparable level
of responsibility as required to meet the needs of the service
Job description
Job responsibilities
Responsible for the line management
of the Pharmacy Invoice team, ensuring that they have clear roles and
responsibilities and work as a team to meet departmental goals and
objectives.
Participate in the recruitment and
selection of the administrative staff.
Responsible for the staff
development of the Pharmacy Invoice team in order to maximise the quality
services provided and enhance the competence of the staff.
Conduct appraisals and monitor and
review the performance of the individuals within the team, taking action as
appropriate
Effectively manage annual leave and
sickness absence of the administrative staff
Assist the Pharmacy Procurement
Business Manager in ensuring that the invoicing team are supported through
any period of change and that any interpersonal conflict is identified and
minimised.
Provide support for the Pharmacy
Procurement Business Manager in compiling and producing timely and accurate
specialised monthly reports and statistics as required by the service.
Provide cover and deputise for the
Pharmacy Procurement Business Manager when required by service.
The investigation and resolution of
invoice queries by the liaison between external suppliers and Homecare
pharmacists Trust wide
The reporting of discrepancies
between the pharmacy computer system and the Oracle system to the Pharmacy
Unit Accountant
To provide training for NVQ
students on Pharmacy Procurement procedures.
Other duties at a comparable level
of responsibility as required to meet the needs of the service
Person Specification
Qualifications
Essential
- Diploma/NVQ 3 or equivalent in Business Admin or other relevant area
- English and Maths GCSE qualifications or equivalent
Skills and Behaviours
Essential
- Ability to work as part of a team and motivate staff
- Ability to work quickly and effectively under pressure
- Expertise in the manipulation of spreadsheet, databases and other information resources
- Ability to work independently and prioritise own workload and that of the team.
- Good time management and the ability to work towards tight deadlines.
- Experience of training staff
Experience
Essential
- Previous Line Management experience including: Recruitment / Appraisal and Absence monitoring
- Ability to exercise judgement to evaluate situations and resolve problems
- Ability to liaise with all levels and grades of staff offering guidance on processes
- Ability to work to legislation and procedures
Desirable
- Experience of procurement/finance systems and processes
Person Specification
Qualifications
Essential
- Diploma/NVQ 3 or equivalent in Business Admin or other relevant area
- English and Maths GCSE qualifications or equivalent
Skills and Behaviours
Essential
- Ability to work as part of a team and motivate staff
- Ability to work quickly and effectively under pressure
- Expertise in the manipulation of spreadsheet, databases and other information resources
- Ability to work independently and prioritise own workload and that of the team.
- Good time management and the ability to work towards tight deadlines.
- Experience of training staff
Experience
Essential
- Previous Line Management experience including: Recruitment / Appraisal and Absence monitoring
- Ability to exercise judgement to evaluate situations and resolve problems
- Ability to liaise with all levels and grades of staff offering guidance on processes
- Ability to work to legislation and procedures
Desirable
- Experience of procurement/finance systems and processes
