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Leeds Teaching Hospitals

Pharmacy Invoicing Officer (XN03)

Information:

This job is now closed

Job summary

Expected Shortlisting Date

20/01/2025

Planned Interview Date

29/01/2025

Medicine Management and Pharmacy Services are seeking to recruit a highly motivated and enthusiastic invoicing officer. The successful candidate will be working off-site at our Leeds Pharmaceutical Stores location on the outskirts of the city.

The post holder will work within the Pharmacy Procurement team to process payment of invoices for all medicines purchased for the Trust and will work alongside the customer services team to provide a service to all internal and external customers.

Applicants would ideally have experience of working in a busy office environment, full training will be given to the successful candidate. The applicant would ideally have experience of administrative processes and be organised with an excellent attention to detail and be able to prioritise their own workload, . The successful applicant will need to have excellent skills in both written and verbal communications and be able to work as part of a busy team.

Main duties of the job

The ideal candidate will be fully trained across all three teams which make up the Procurement Invoicing Team. The teams are:

Customer Services: liaise with all wards across Leeds Teaching Hospital Trust, External Hospitals, Outside Agencies such Local Care Direct and Leeds Community Healthcare.

Homecare Invoicing Team: certify invoices for payment for Ten Homecare Companies. The team certified over 49491 in the last financial year which amounted to £115,298,961.93.

Wholesaler/Supplier Team: The invoice Team certify for payment over 520 Suppliers to the Trust which totals 9140 invoices and a total price spend of Pharmaceutical products £26,854,961.10

The successful candidate will need to be able to work independently and as part of a busy Team environment and flexible in their working pattern.

About us

Leeds Teaching Hospitals is one of the largest acute trusts in England with MMPS being a highly respected and forward thinking Pharmacy department.

MMPS is recognised in the organisation for our collaborative working and we continuously support our workforce to develop to their potential in delivering the best patient care.

Our vision is making it easy for people to get the most from their medicines and we are continually innovating to improve our services for patients and staff.

Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

Details

Date posted

24 December 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year

Contract

Permanent

Working pattern

Full-time

Reference number

C9298-MMP-337

Job locations

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF


Job description

Job responsibilities

The administration and processing of supplier invoices through the pharmacy computer system in order to certify invoices for Trust payment.

To assist the hospital pharmacies and therefore the Trust to maintain correct stock levels of medicines by the provision of information from supplier invoices.

To provide cover and support for other procurement business procedures.

To ensure the efficient procurement of drugs by the resolution of discrepancies between external suppliers and hospital pharmacies. This requires negotiating skills to resolve sometimes difficult issues (including resolving threatened court action and account stoppages)

The processing of external supplier invoices in a timely and efficient manner to ensure appropriate payment.

To work under own initiative within policies and procedures set by Pharmacy and line manager.

The certification and clearance of resolved invoices (both hard copies and electronic) through the pharmacy computer system. The team clear approximately 300-500 invoices per day.

Liaison between external suppliers and the payments section to clear unpaid certified invoices.

Job description

Job responsibilities

The administration and processing of supplier invoices through the pharmacy computer system in order to certify invoices for Trust payment.

To assist the hospital pharmacies and therefore the Trust to maintain correct stock levels of medicines by the provision of information from supplier invoices.

To provide cover and support for other procurement business procedures.

To ensure the efficient procurement of drugs by the resolution of discrepancies between external suppliers and hospital pharmacies. This requires negotiating skills to resolve sometimes difficult issues (including resolving threatened court action and account stoppages)

The processing of external supplier invoices in a timely and efficient manner to ensure appropriate payment.

To work under own initiative within policies and procedures set by Pharmacy and line manager.

The certification and clearance of resolved invoices (both hard copies and electronic) through the pharmacy computer system. The team clear approximately 300-500 invoices per day.

Liaison between external suppliers and the payments section to clear unpaid certified invoices.

Person Specification

Qualifications

Essential

  • GCSE or equivalent in Maths
  • GCSE or equivalent in English

Skills & behaviours

Essential

  • Proven computer literacy and keyboard skills
  • Ability to accurately deal with large unpredictable workloads in a timely, efficient and reliable manner
  • Excellent oral and written communication skills
  • Ability to work as part of a team
  • Ability to work flexibility

Experience

Essential

  • Experience in working with internal and external customers

Desirable

  • Experience in financial environment
  • Knowledge of pharmaceutical processes
  • Experience of ordering/procurement processes
Person Specification

Qualifications

Essential

  • GCSE or equivalent in Maths
  • GCSE or equivalent in English

Skills & behaviours

Essential

  • Proven computer literacy and keyboard skills
  • Ability to accurately deal with large unpredictable workloads in a timely, efficient and reliable manner
  • Excellent oral and written communication skills
  • Ability to work as part of a team
  • Ability to work flexibility

Experience

Essential

  • Experience in working with internal and external customers

Desirable

  • Experience in financial environment
  • Knowledge of pharmaceutical processes
  • Experience of ordering/procurement processes

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Leeds Teaching Hospitals

Address

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF


Employer's website

https://www.leedsth.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Leeds Teaching Hospitals

Address

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF


Employer's website

https://www.leedsth.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Pharmacy Procurement Business Manager

Gilly Foster

gilly.foster@nhs.net

Details

Date posted

24 December 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year

Contract

Permanent

Working pattern

Full-time

Reference number

C9298-MMP-337

Job locations

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF


Supporting documents

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