Pharmacy Aseptic Inventory Controller (XR04)

Leeds Teaching Hospitals

This job is now closed

Job summary

Pharmacy Aseptics is a truly unique environment to work in, with career progression at its heart.

We are a specialist branch of Pharmacy that works tirelessly behind the scenes, ensuring life changing and lifesaving medications and treatments are prepared, this particular role is pivotal to achieving this.

We are whole heartedly committed to continuing and nurturing the legacy of the NHS, by working together as a team to place patient care at the highest priority, essentially placing patient care above personal gain

We are requiring an Inventory Controller to work within our stores team. This is a challenging role, where we require an individual that is organised, composed, dynamic and has great attention to detail.

As the successful candidate you must have excellent communication and interpersonal skills and be able to work on your own initiative as well as working within a team.

This is a unique opportunity, where there is scope to really make the position your own.

Shortlisting Date: 19/09/2024

Interview Date: 03/10/2024

Main duties of the job

This position is working across our two Aseptic stores, at the LGI and SJUH.

The main fundamentals of the role are to ensure all stock is maintained across sites. To manage and monitor the efficient purchasing of drug inventory, to ensure minimal wastage whilst maintaining a reliable and effective service.

To manage the progression of overdue orders and the timely collation and dissemination of information relating to drug supply problems. To provide support to the Specialist Technician in the sourcing of new or alternative product supply, the purchase of unlicensed medicines and to assist in the implementation of new drug contracts and policy changes.

About us

The Leeds Teaching Hospitals is one of the biggest NHS Trusts in the country, offering a range of both general and specialist hospital services with excellent clinical outcomes for patients. We have an international reputation for excellence in specialist care, research and academic training.

Our vision as a Trust is to be the best for specialist and integrated care. This is underpinned by our values - The Leeds Way. The Leeds Way defines who we are, what we believe and how we will work together to deliver the best outcomes for our patients.

MMPS is nationally recognised as an exemplar service. The CSU responsibilities span the provision and use of medicines across all patient pathways. We offer a range of diverse opportunities to all our staff - https://youtu.be/yxygQFQZcr0.

Our vision is Making it easy for people to get the most from their medicines and we are continually innovating to improve our services for patients and staff.

Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

Date posted

27 August 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

C9298-MMP-302

Job locations

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF

Leeds General Infirmary

Great George Street

Leeds

LS1 3EX

Job description

Job responsibilities

JOB DIMENSIONS

The post is responsible for the supervision and development of the Pharmacy Aseptic Support Team assigned to stores.

Two Aseptic Stores has a stockholding of approximately £1.6million The post holder is responsible for ensuring that all drug orders are placed in accordance with LTH Standing Financial Instructions and Standard Operating Procedures.

KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED

HNC level knowledge or equivalent practical experience.

Experience of computerised stock control procedures.

Supervisory qualification or proven line management skills.

Experience of dealing with a wide variety and grade of staff.

Excellent analytical and reasoning skills.

Excellent interpersonal skills.

Effective written and oral communication skills.

Proven computer literacy and keyboard skills.

Good literacy and numeric skills.

Experience of pharmaceutical procurement is desirable.

CORE BEHAVIOURS AND SKILLS

Professional attitude.

Highly motivated.

Sensitive to customer needs.

Able to work as part of a team.

Attention to detail.

Ability to work under pressure.

Use of initiative.

Excellent analytical skills.

Flexibility.

Diligence in record keeping.

Ability to prioritise workload.

CORE KNOWLEDGE AND UNDERSTANDING

Proven computer literacy.

Knowledge of computerised stock purchasing procedures and systems.

Understanding the operational requirements of drug purchasing and supply.

Working within Trust Standing Financial Instructions and Standard Operating Procedures.

Understanding of audit requirements, legal and statutory controls.

Supervisory knowledge.

Health and Safety & COSHH.

Equality and Diversity

The jobholder must comply with all policies and procedures designed to ensure equality of employment and that services are delivered in ways that meet the individual needs of patients and their families. No person whether they are staff, patient or visitor should receive less favourable treatment because of their gender, ethnic origin, age, disability, sexual orientation, religion etc.

Patient and Public Involvement

The Trust has a statutory duty to involve patients and public in evaluating and planning services. All staff have a responsibility to listen to the views of patients and to contribute to service improvements based on patient feedback.

Training and Personal Development - Continuous Professional Development

The jobholder must take responsibility in agreement with his/her line manager for his/her own personal development by ensuring that Continuous Professional Development remains a priority. The jobholder will undertake all mandatory training required for the role.

Respect for Patient Confidentiality

The jobholder should respect patient confidentiality at all times and not divulge patient information unless sanctioned by the requirements of the role.

SPECIAL WORKING CONDITIONS

Physical Effort:

The post involves prolonged periods of sitting and working at a P.C. in addition to standing and walking. The post holder is occasionally required to lift and carry boxes of up to 10kg

Mental Effort:

The post requires prolonged periods of concentration for analysing complex data/statistics and inputting data. The post holder is frequently interrupted by telephone queries from customers and suppliers. The workload is unpredictable and the post holder is frequently required to change tasks.

Emotional Effort:

The post holder is required to deal with staff attendance issues such as conducting return to work interviews and will not have a high level of emotional effort

Working conditions:

May be required to travel to other sites within LTHT to attend training/briefing sessions, meetings or support other dispensaries as required. The Trust shuttle bus service is available for all sites. The post holder is required to work weekends and Bank Holidays on a rotational basis. Will be required to participate in the year end stock counts which are performed out of normal working hours.

Job description

Job responsibilities

JOB DIMENSIONS

The post is responsible for the supervision and development of the Pharmacy Aseptic Support Team assigned to stores.

KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED

HNC level knowledge or equivalent practical experience.

Experience of computerised stock control procedures.

Supervisory qualification or proven line management skills.

Experience of dealing with a wide variety and grade of staff.

Excellent analytical and reasoning skills.

Excellent interpersonal skills.

Effective written and oral communication skills.

Proven computer literacy and keyboard skills.

Good literacy and numeric skills.

Experience of pharmaceutical procurement is desirable.

CORE BEHAVIOURS AND SKILLS

Professional attitude.

Highly motivated.

Sensitive to customer needs.

Able to work as part of a team.

Attention to detail.

Ability to work under pressure.

Use of initiative.

Excellent analytical skills.

Flexibility.

Diligence in record keeping.

Ability to prioritise workload.

CORE KNOWLEDGE AND UNDERSTANDING

Proven computer literacy.

Knowledge of computerised stock purchasing procedures and systems.

Understanding the operational requirements of drug purchasing and supply.

Working within Trust Standing Financial Instructions and Standard Operating Procedures.

Understanding of audit requirements, legal and statutory controls.

Supervisory knowledge.

Health and Safety & COSHH.

Equality and Diversity

Patient and Public Involvement

Training and Personal Development - Continuous Professional Development

Respect for Patient Confidentiality

The jobholder should respect patient confidentiality at all times and not divulge patient information unless sanctioned by the requirements of the role.

SPECIAL WORKING CONDITIONS

Physical Effort:

The post involves prolonged periods of sitting and working at a P.C. in addition to standing and walking. The post holder is occasionally required to lift and carry boxes of up to 10kg

Mental Effort:

Emotional Effort:

The post holder is required to deal with staff attendance issues such as conducting return to work interviews and will not have a high level of emotional effort

Working conditions:

Person Specification

Qualifications

Essential

NVQ Level 2 or equivalent

Desirable

NVQ Level 3 or equivalent

Experience

Essential

Working within a Pharmacy environment.
Experience with stock control.
Experience with computer systems.

Desirable

Working within an Aseptic environment.
Experience with JAC ordering systems.
Experience of supervising staff.

Skills & Behaviours

Essential

Attention to detail.
Must have excellent verbal communication skills.
Excellent computer skills.
Good literacy and numeracy skills.
Ability to interpret written instructions.
Ability to work accurately under pressure and follow Standard Operating Procedures.
Ability to supervise and give instruction to Pharmacy Support Workers.

Desirable

An understanding of Good Manufacturing Practice.
An understanding of clean room behaviours.

Person Specification

Qualifications

Essential

NVQ Level 2 or equivalent

Desirable

NVQ Level 3 or equivalent

Experience

Essential

Working within a Pharmacy environment.
Experience with stock control.
Experience with computer systems.

Desirable

Working within an Aseptic environment.
Experience with JAC ordering systems.
Experience of supervising staff.

Skills & Behaviours

Essential

Attention to detail.
Must have excellent verbal communication skills.
Excellent computer skills.
Good literacy and numeracy skills.
Ability to interpret written instructions.
Ability to work accurately under pressure and follow Standard Operating Procedures.
Ability to supervise and give instruction to Pharmacy Support Workers.

Desirable

An understanding of Good Manufacturing Practice.
An understanding of clean room behaviours.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.