Job summary
Working
with the Patient Safety Incident Response Manager, you will develop manage and
support mechanisms for learning and sharing patient safety lessons from
reported incident investigations and excellence in practice.
You
will co-ordinate activity on the Risk Management Database (Datix) across all
modules - incidents, actions, claims, and risk registers. Through effective design, audit and training,
strive to ensure uniformity and quality of data entry from across the Trust.
The
post holder will be the in-house specialist lead for Datix throughout the
Trust, ensuring staff are trained and supported in use of the product; ensuring
that correct data entry leads to accurate statistical reports and that the
Trust is able to utilise the system to the fullest.
The
post holder will act as system administrator being responsible for evaluating
system updates and overseeing installation, developing policies for controlling
access and monitoring use of the system; they will be responsible for liaising
with the external software provider and ensuring that all software problems are
rectified promptly.
Expected Shortlisting
Date
07/04/2026
Planned Interview
Date
21/04/2026
Main duties of the job
Project
manage the day-to-day management of Datixweb across the organisation ensuring
that it complies with the national requirements of external agencies (Health
and Safety Executive, NHS England, MHRA)
Contribute
to identifying and planning a strategy to further improve the utilisation of
Datix-web as a tool for risk management supporting good clinical governance. Be
responsible for the way in which the system is used to ensure learning and
feedback from reported incidents and near misses.
Lead
on the development, initiation and delivery of training on the Risk Management
principles underpinning the Datix modules (Incidents and Risk Register) and
lead the first-line support for queries. This will involve training senior
management as well as front line clinical and non-clinical teams. Some of the
training will involve explaining complex information in how the Datix modules
meet clinical governance assurance requirements.
Build
relationships with senior Operational Managers, Clinical Governance Leads and
Datix users across the organisation in order to change manage the use of
Datixweb and encourage collaborative working.
About us
The
Risk Management Department is a small team, focussed on Clams, Incidents,
Inquests and Human Tissue Act Management.
We
pride ourselves on being an inclusive employer with a diverse workforce. Your
Health & Wellbeing is our priority. The department is accessible via lift
if required. Please let us know if you would benefit from any adjustments.
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk' members
of our existing workforce to new roles. As such, all our job adverts are
subject to this policy and we reserve the right to close, delay or remove
adverts while this process is completed. If you do experience a delay in the
shortlisting stage of the recruitment cycle, please bear with us while this
process is completed, and contact the named contact if you have any questions.
Leeds Teaching Hospitals is committed to our process
of redeploying 'at risk' members of our existing workforce to new roles. As
such, all our job adverts are subject to this policy and we reserve the right
to close, delay or remove adverts while this process is completed. If you do
experience a delay in the shortlisting stage of the recruitment cycle, please
bear with us while this process is completed, and contact the named contact if
you have any questions
Job description
Job responsibilities
Support
the Risk Management team in the delivery of business objectives in relation to
effective reporting and learning systems for the organisation.
Work
with the Serious Incidents Investigations & Learning Manager to develop,
manage and support mechanisms for learning and sharing patient safety lessons
from reported incident investigations and excellence in practice.
To
co-ordinate activity on the Risk Management Database (Datix) across all modules
- incidents, actions, claims, and risk registers. Through effective design, audit and training,
strive to ensure uniformity of data entry from across the Trust.
The
post holder will be the in-house specialist lead for Datix throughout the
Trust, ensuring staff are trained and supported in use of the product; ensuring
that correct data entry leads to accurate statistical reports and that the
Trust is able to utilise the system to the fullest.
The
post holder will act as system administrator being responsible for evaluating
system updates and overseeing installation, developing policies for controlling
access and monitoring use of the system; they will be responsible for liaising
with the external software provider and ensuring that all software problems are
rectified promptly.
To
support the Serious Incidents Investigations and Learning Manager with the
development, modification and implementation of systems for the management of
serious incidents in accordance with the national framework and CQC
regulations.
To
work to an agreed set of objectives but with autonomy to determine how these
objectives are met.
Deputise
for the Serious Incident Investigations & Learning Manager in their
absence.
The
post involves support the Trusts Risk Management systems to ensure the
management of the approx. 30,000 incidents recorded on the Trusts incident
management system are managed in accordance with local and national policies
and procedures.
The
post holder will ensure provision of advice, support and training to members of
staff at all levels across the Trust who have access rights to the Datix
system. This advice and support will be provided without reference to a
manager. The post holder will be
responsible for ensuring the uploading of approx. 36,000 patient safety
incidents per year to the Learning from Patient Safety Events System (LFPSE).
Job description
Job responsibilities
Support
the Risk Management team in the delivery of business objectives in relation to
effective reporting and learning systems for the organisation.
Work
with the Serious Incidents Investigations & Learning Manager to develop,
manage and support mechanisms for learning and sharing patient safety lessons
from reported incident investigations and excellence in practice.
To
co-ordinate activity on the Risk Management Database (Datix) across all modules
- incidents, actions, claims, and risk registers. Through effective design, audit and training,
strive to ensure uniformity of data entry from across the Trust.
The
post holder will be the in-house specialist lead for Datix throughout the
Trust, ensuring staff are trained and supported in use of the product; ensuring
that correct data entry leads to accurate statistical reports and that the
Trust is able to utilise the system to the fullest.
The
post holder will act as system administrator being responsible for evaluating
system updates and overseeing installation, developing policies for controlling
access and monitoring use of the system; they will be responsible for liaising
with the external software provider and ensuring that all software problems are
rectified promptly.
To
support the Serious Incidents Investigations and Learning Manager with the
development, modification and implementation of systems for the management of
serious incidents in accordance with the national framework and CQC
regulations.
To
work to an agreed set of objectives but with autonomy to determine how these
objectives are met.
Deputise
for the Serious Incident Investigations & Learning Manager in their
absence.
The
post involves support the Trusts Risk Management systems to ensure the
management of the approx. 30,000 incidents recorded on the Trusts incident
management system are managed in accordance with local and national policies
and procedures.
The
post holder will ensure provision of advice, support and training to members of
staff at all levels across the Trust who have access rights to the Datix
system. This advice and support will be provided without reference to a
manager. The post holder will be
responsible for ensuring the uploading of approx. 36,000 patient safety
incidents per year to the Learning from Patient Safety Events System (LFPSE).
Person Specification
Experience
Essential
- Experience in delivering training
- Evidence of continuing professional development
Desirable
- Development of training courses in a variety of formats for mixed audiences
Skills and Behaviours
Essential
- Flexible, adaptable
- Ability to relate to staff at all levels both within and out with the Trust
- Able to work as part of a team but also on own initiative
- Awareness of need for discretion and high levels of confidentiality
- Highly developed IT skills
- Working knowledge of the associated Datix modules
- Excellent organisational skills, including high level of accuracy and ability to work to tight deadlines
- Ability to liaise effectively and effect change with managers and Datix users at all levels
- Ability to analyse, investigate and interpret complex data and produce statistical reports
- Extensive use of Microsoft packages - specific knowledge of Outlook, Excel, and Word.
Desirable
- Highly specialist knowledge of Datix database, particularly the incident reporting module, gained through experience
- Experience of delivering presentations
- Working knowledge of SQL
- Experience in incident investigation
Qualifications
Essential
- Numerate and literate to minimum of degree or equivalent level
- Knowledge of a range of IM&T areas in computing or relevant proven experience in introducing Datix applications
Desirable
Person Specification
Experience
Essential
- Experience in delivering training
- Evidence of continuing professional development
Desirable
- Development of training courses in a variety of formats for mixed audiences
Skills and Behaviours
Essential
- Flexible, adaptable
- Ability to relate to staff at all levels both within and out with the Trust
- Able to work as part of a team but also on own initiative
- Awareness of need for discretion and high levels of confidentiality
- Highly developed IT skills
- Working knowledge of the associated Datix modules
- Excellent organisational skills, including high level of accuracy and ability to work to tight deadlines
- Ability to liaise effectively and effect change with managers and Datix users at all levels
- Ability to analyse, investigate and interpret complex data and produce statistical reports
- Extensive use of Microsoft packages - specific knowledge of Outlook, Excel, and Word.
Desirable
- Highly specialist knowledge of Datix database, particularly the incident reporting module, gained through experience
- Experience of delivering presentations
- Working knowledge of SQL
- Experience in incident investigation
Qualifications
Essential
- Numerate and literate to minimum of degree or equivalent level
- Knowledge of a range of IM&T areas in computing or relevant proven experience in introducing Datix applications
Desirable
