Job summary
This
is an exciting opportunity to join our dynamic Undergraduate Medical
Education Team to cover a period of maternity leave. Together we organise, teach and support
over 1500 Medical and Physician Assistant students on their learning journey
to become our doctors and health care professionals of the future
Based
at the Undergraduate Hub at St Jamess Hospital your role will predominantly
be to organise student clinical placements in the trust and be a first point
of contact for student , colleague and
stakeholder queries to ensure smooth facilitation of placement and student
journey The role requires an interest
in digital technologies to support student learning, and in line with this you will have the potential to be included in some
innovative digital opportunities within the medical education team.
The
role will involve some challenging, complex and sensitive matters, so you
should have an excellent understanding of confidentiality and data
protection. You will also need excellent communication and organisational
skills together with proven problem-solving skills. The role requires you to
be reliable, flexible and a motivational team member. You must be a team
player with the ability to work autonomously within the scope of the role.
Good time management skills are essential to meet often strict and conflicting
deadlines.
Main duties of the job
To
plan and organise Medical and Physician Assistant student clinical activities
within the trust. This involves a broad range of complex activities using a
variety of Microsoft packages along with some Trust and University based
digital systems. Proficiency, knowledge and understanding of Microsoft Office
software including Word, Access, Powerpoint, forms and Excel is essential and
a good understanding/passion for developing new and established digital
systems would be desirable.
Working
with the wider medical education team to organise teaching spaces and
sessions using internal digital platforms and booking systems is also key to
ensure the smooth running of clinical placements. Maintaining and monitoring
the quality of placements and our services through established databases
whilst sharing good practice and quality improvements.
You
will be the first point of contact for our students, colleagues, stakeholders
and service users providing and potentially receiving complex, sensitive or
contentious information. Good communication, and an ability to exercise
judgement are required to resolve problems within the constraints of the
role.
A
keen eye for detail and analytical skills is also key for independently
analysing qualitative and quantitative student feedback data and
communicating areas of development or support to our wider teams
About us
You
will be working within the Medical Education team who are part of the wider
Medical Directorate at LTHT supporting the education and training of our
future workforce. Based predominantly
at the Undergraduate Hub at St Jamess hospital you will be part of a dynamic
team of medical professionals, leaders, teaching fellows and established
administration staff to support medical and PA students through their
undergraduate learning journey. Our
team are friendly and passionate and are always seeking new ways to innovate
and evolve the student learning journey.
We pride ourselves on the high-level quality experiences that we
provide and for making the Undergraduate Hub a safe, supportive and welcoming
environment for all our team and service users to thrive in. Our team
encourages self and team development opportunities to enable all to grow and
achieve their goals.
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk'
members of our existing workforce to new roles. As such, all our job adverts
are subject to this policy and we reserve the right to close, delay or remove
adverts while this process is completed. If you do experience a delay in the
shortlisting stage of the recruitment cycle, please bear with us while this
process is completed, and contact the named contact if you have any
questions.
Job description
Job responsibilities
Undergraduate
Medical education in Leeds is a fully integrated service, supporting the
education and training of our current and future medical workforce, largely
by supporting the University of Leeds in educating and training medical
students - enabling students to grow into tomorrows doctors. The post holder will lead a specific
function within the Undergraduate Medical Education Team, supporting and
providing a comprehensive administrative service to the Trusts Medical
Education portfolio. They will be expected to arrange and plan their own work
on a day-to-day basis within the overall demands and priorities of the
department.
Proficiency,
knowledge and understanding of Microsoft Office software including Word,
Access, Powerpoint, forms and Excel is essential and a good
understanding/passion for developing new and established digital systems
would be desirable.
Highly
developed interpersonal skills with the ability to exchange confidential,
sensitive, or contentious information clearly and effectively to colleagues
at all levels. Ability to act on own initiative under pressure to resolve
complex problems, working without supervision whilst understanding when to
escalate appropriately.
Highly
developed communication and organisational skills and show effective
leadership involving appropriate delegation, involvement of team members in
achieving goals, inclusion in decision making processes and motivation and
developing staff.
Have
attention to detail and analytical skills, making logical and informed
decisions. Commitment to continually
maintaining and improving quality of service.
Be
a flexible and adaptable team player to provide a high-quality of service
that is efficient, and customer focussed.
Be involved in recruitment processes within the team and be
responsible for the training and development of the departmental
administration team.
Job description
Job responsibilities
Undergraduate
Medical education in Leeds is a fully integrated service, supporting the
education and training of our current and future medical workforce, largely
by supporting the University of Leeds in educating and training medical
students - enabling students to grow into tomorrows doctors. The post holder will lead a specific
function within the Undergraduate Medical Education Team, supporting and
providing a comprehensive administrative service to the Trusts Medical
Education portfolio. They will be expected to arrange and plan their own work
on a day-to-day basis within the overall demands and priorities of the
department.
Proficiency,
knowledge and understanding of Microsoft Office software including Word,
Access, Powerpoint, forms and Excel is essential and a good
understanding/passion for developing new and established digital systems
would be desirable.
Highly
developed interpersonal skills with the ability to exchange confidential,
sensitive, or contentious information clearly and effectively to colleagues
at all levels. Ability to act on own initiative under pressure to resolve
complex problems, working without supervision whilst understanding when to
escalate appropriately.
Highly
developed communication and organisational skills and show effective
leadership involving appropriate delegation, involvement of team members in
achieving goals, inclusion in decision making processes and motivation and
developing staff.
Have
attention to detail and analytical skills, making logical and informed
decisions. Commitment to continually
maintaining and improving quality of service.
Be
a flexible and adaptable team player to provide a high-quality of service
that is efficient, and customer focussed.
Be involved in recruitment processes within the team and be
responsible for the training and development of the departmental
administration team.
Person Specification
Experience
Essential
- Previous experience in administration/secretarial/personal assistant capacity in a large and complex organisation
- Working in a customer focussed environment
- Proven record of good personal organisation and the ability to cope with short-term and varied targets.
- Experience in the manipulation of spread sheets, databases, and other information resources
- Experience of being responsible for a discreet area of work
- Aware of the Data Protection Act and Confidentiality in relation to the role
Desirable
- Awareness of the wider NHS education agenda
Qualifications
Essential
- English and Maths GCSE Grade C or above, or equivalent
- A recognised IT qualification and/or proven IT Skills
- Evidence of continuous professional development
Desirable
Skills & behaviours
Essential
- Enthusiastic attitude to act in a polite and professional manner with a calm temperament when working under pressure.
- Effective communication skills, verbal and written
- Have the ability to assess and resolve problems within the remit of the role
- Analytical skills, making logical and informed decisions
Person Specification
Experience
Essential
- Previous experience in administration/secretarial/personal assistant capacity in a large and complex organisation
- Working in a customer focussed environment
- Proven record of good personal organisation and the ability to cope with short-term and varied targets.
- Experience in the manipulation of spread sheets, databases, and other information resources
- Experience of being responsible for a discreet area of work
- Aware of the Data Protection Act and Confidentiality in relation to the role
Desirable
- Awareness of the wider NHS education agenda
Qualifications
Essential
- English and Maths GCSE Grade C or above, or equivalent
- A recognised IT qualification and/or proven IT Skills
- Evidence of continuous professional development
Desirable
Skills & behaviours
Essential
- Enthusiastic attitude to act in a polite and professional manner with a calm temperament when working under pressure.
- Effective communication skills, verbal and written
- Have the ability to assess and resolve problems within the remit of the role
- Analytical skills, making logical and informed decisions
