Job summary
An
exciting opportunity has arisen to join the Medical Education Team Leeds, we
are looking for a dynamic administrative team leader to ensure delivery of
our extensive teaching programme.
The successful applicant will join the
Professional Support & Education team based at St Jamess University
Hospital. You will need to demonstrate that you have excellent organisational
and time management skills, the ability to prioritise workload, lead staff to
ensure timely delivery of the Foundation School Regional Teaching Programme
and a varied programme of events/teachings and courses to a high
standard. You will need good
communication skills be able to follow complex instruction and delegate workload
as required. A professional attitude with the ability to problem solve is
essential. Applicants must be able to work independently and within a team.
An ability to work flexibly with the changing demands of the department. You
will have excellent IT skills which should include word processing, spread
sheets, databases, and content management systems.
Training
will be provided to help you develop your knowledge & skills within
Medical Education.
Further
info please contact Fiona Spiers f.spiers@nhs.net or telephone on 0113
2064825.
Please
note this vacancy may close before the advertised closing date if sufficient
suitable applications are received.
Expected Shortlisting
Date
21/03/2025
Planned Interview
Date
02/04/2025
Main duties of the job
You will be responsible for the provision of a comprehensive
administration service to the Medical Education department, working within
the Professional Support & Education Team.
Plan
and organise a broad range of complex activity including the educational
programme from the Foundation School and other postgraduate schools.
Plan
and organise Foundation Training Programme Director update meetings.
Plan
and organise the Foundation Doctor 4-day Induction, which includes, clinical
assessments, lectures and mandatory training required at LTHT.
Providing
a high level comprehensive administrative service to the department,
including supporting recruitment administration, plus other administrative
duties to ensure the timely and efficient running of the department.
Maintaining
and monitoring established quality office systems and procedures,liaising
with other team members as appropriate.
Organising
and prioritising workload based on the needs of the service.
Ensure
using established systems that all records are in place for reporting
purposes for the Medical Education Manager.
Providing
and receiving complex, sensitive, or contentious information when dealing
with trainees,students,team members, and management where communication motivational, negotiating skills are required.
You will have responsibility for the financial costings of all planned
activities, liaising with the Business Development Manager and Medical
Education Service Manager to ensure
About us
Medical
Education in Leeds is a fully integrated service, supporting the education
and training of our current and future medical workforce, largely by:
Supporting
NHS England, the GMC, and Royal Colleges/Schools in delivering state of the
art postgraduate medical education for all levels of trainees.
Supporting
consultants, SAS grades, resident doctors, and others in the medical
workforce not on training contracts, with on-going professional development.
Maintaining
all links with relevant trust Departments and external organisations.
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk'
members of our existing workforce to new roles. As such, all our job adverts
are subject to this policy and we reserve the right to close, delay or remove
adverts while this process is completed.If you do experience a delay in the
shortlisting stage of the recruitment cycle, please bear with us while this
process is completed,
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk'
members of our existing workforce to new roles. As such, all our job adverts
are subject to this policy and we reserve the right to close, delay or remove
adverts while this process is completed. If you do experience a delay in the
shortlisting stage of the recruitment cycle, please bear with us while this
process is completed, and contact the named contact if you have any
questions.
Job description
Job responsibilities
The post-holder will be responsible
for the provision of a comprehensive administration service to the Medical
Education department
within the Professional Support &
Education team and the wider Medical Education Department.
Plan and organise monitor and
improve the Foundation School complex activity programmes, this will include
the Foundation Teaching
Programme, Foundation ARCP
preparation, 4 Day Foundation Induction, Organise Training Programme Director
meetings, Attend
Regional Foundation Update meetings.
Assist with the organisation of the
Resident Doctors Trust Reside Induction.
Providing a high level
comprehensive administrative service to the department, including supporting
recruitment administration, plus
other administrative duties to ensure
the timely and efficient running of the department.
Maintaining and monitoring
established quality office systems and procedures, liaising with other team
members as appropriate.
Organising and prioritising
workload based on the needs of the service.
Plan and organise, monitor, and
improve a broad range of complex activity programmes which require the
formulation of adjustment of
plans e.g. Postgraduate &
Undergraduate Teaching Programmes, Royal College Courses and Examinations.
Assist the Medical Education
Service Manager in ensuring that the wider administration team are supported
through any period of
change and that any interpersonal
conflict is identified and minimised.
The post holder should have
knowledge of the NHS together with organisational and communication skills.
An understanding of
Service/Departmental, Trust and National Standards/targets that impact the
service area. i.e. understanding of
the
General Medical Council (GMC) clear
guidelines to the Education & Training of all Doctors
Well-developed knowledge and
experience of using information systems software applications and office
equipment.
Job description
Job responsibilities
The post-holder will be responsible
for the provision of a comprehensive administration service to the Medical
Education department
within the Professional Support &
Education team and the wider Medical Education Department.
Plan and organise monitor and
improve the Foundation School complex activity programmes, this will include
the Foundation Teaching
Programme, Foundation ARCP
preparation, 4 Day Foundation Induction, Organise Training Programme Director
meetings, Attend
Regional Foundation Update meetings.
Assist with the organisation of the
Resident Doctors Trust Reside Induction.
Providing a high level
comprehensive administrative service to the department, including supporting
recruitment administration, plus
other administrative duties to ensure
the timely and efficient running of the department.
Maintaining and monitoring
established quality office systems and procedures, liaising with other team
members as appropriate.
Organising and prioritising
workload based on the needs of the service.
Plan and organise, monitor, and
improve a broad range of complex activity programmes which require the
formulation of adjustment of
plans e.g. Postgraduate &
Undergraduate Teaching Programmes, Royal College Courses and Examinations.
Assist the Medical Education
Service Manager in ensuring that the wider administration team are supported
through any period of
change and that any interpersonal
conflict is identified and minimised.
The post holder should have
knowledge of the NHS together with organisational and communication skills.
An understanding of
Service/Departmental, Trust and National Standards/targets that impact the
service area. i.e. understanding of
the
General Medical Council (GMC) clear
guidelines to the Education & Training of all Doctors
Well-developed knowledge and
experience of using information systems software applications and office
equipment.
Person Specification
Qualifications
Essential
- English and Mathematics Grade C or equivalent
- Evidence of Continuous Professional Development
Experience
Essential
- Previous experience in administration/secretarial/personal assistant in a large and complex organisation
- Previous experience in a customer focussed environment/organisation
- Proven record of good personal organisation and ability to cope with short term and varied targets
- Knowledge of Microsoft IT packages and experience in the manipulation and use of spreadsheets and other IT resources
Desirable
- Awareness of the wider NHS Education agenda
- Previous experience of working in a Health Care environment
- Customer service skills
- Supervisory and training experience, including recruitment, appraisals, time and attendance management
Skills & behaviours
Essential
- Enthusiastic attitude, to act in a polite and professional manner with a calm temperament when working under pressure
- To act with integrity, show empathy and support others within the team
Other Criteria
Essential
- Be a proficient user of Mircosoft office resources and other information technology systems
- Ability to work independently and as part of a team
Person Specification
Qualifications
Essential
- English and Mathematics Grade C or equivalent
- Evidence of Continuous Professional Development
Experience
Essential
- Previous experience in administration/secretarial/personal assistant in a large and complex organisation
- Previous experience in a customer focussed environment/organisation
- Proven record of good personal organisation and ability to cope with short term and varied targets
- Knowledge of Microsoft IT packages and experience in the manipulation and use of spreadsheets and other IT resources
Desirable
- Awareness of the wider NHS Education agenda
- Previous experience of working in a Health Care environment
- Customer service skills
- Supervisory and training experience, including recruitment, appraisals, time and attendance management
Skills & behaviours
Essential
- Enthusiastic attitude, to act in a polite and professional manner with a calm temperament when working under pressure
- To act with integrity, show empathy and support others within the team
Other Criteria
Essential
- Be a proficient user of Mircosoft office resources and other information technology systems
- Ability to work independently and as part of a team
