Job summary
Expected Shortlisting
Date:
26/02/2025
Planned Interview
Date:
05/03/2025
Are
you passionate about health and care research? The NIHR is looking for a
Programme Manager with experience of research management or working in a
research environment to join our teams managing programmes of NIHR funding.
A
successful applicant will be flexible, proactive, responsible, have great
communication skills and be able to work as part of a team to ensure delivery
of the relevant portfolio of work.
We
encourage individuals who are considering applying to contact the office and
have a conversation with the hiring manager.
Please
note, a hybrid-working arrangement is in place and the post holder will be
welcome to work the larger percentage of their time from home. There are also
other flexible working arrangements available on request.
Main duties of the job
The
post holder will be responsible for the management of programmes of NIHR
funding, and engagement with external stakeholders, including researchers and
their host organisations, to promote
and develop research careers.
You
will need significant experience of working within an office environment, a
high level of interpersonal and communications skills and an ability to
develop good working relationships within and across teams.
You
must have excellent organisational skills for example project management
skills. You will be required to
prioritise, schedule and manage the delivery of a complex, wide ranging,
time-critical and unpredictable workload.
You will also need advanced computer skills, in particular in Excel,
Word and PowerPoint. Experience of
Google applications would be an advantage.
About us
The
National Institute for Health and Care Research (NIHR) has a mission to
improve the health and wealth of the nation through research. The NIHR plays
a pivotal role in attracting, training and supporting the best researchers
and complements the additional NIHR investment in world-class research
facilities and a skilled research workforce.
This
role is hosted by the Leeds Teaching Hospitals Trust (LTHT) and delivers the
work of the NIHR, leading on policy, strategy and delivery in respect of
academic training in England and working closely with other NIHR centres and
the Science Research and Evidence (SRE) Directorate at the Department of
Health and Social Care (DHSC).
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk'
members of our existing workforce to new roles. As such, all our job adverts
are subject to this policy and we reserve the right to close, delay or remove
adverts while this process is completed. If you do experience a delay in the
shortlisting stage of the recruitment cycle, please bear with us while this
process is completed, and contact the named contact if you have any
questions.
Job description
Job responsibilities
Programme
Management
Working
with Senior Programme Managers the post holder will be required to manage
change in response to external events and new policies; this may require the
reformulation and adjustment of plans and strategies to ensure that the
programmes in the post holders portfolio remain fit for purpose;
- Management
of peer review panels and advisory boards including: identifying prospective
panel members, invitations to join panels/boards, drafting panel/board terms
of reference and guidance, management and organisation of panel meetings;
- Provide
secretariat for panels, boards and implementation groups as required;
- Drafting
and revision of application forms and guidance for new and existing schemes;
- Provide
written feedback to applicants to programmes/scheme applicants in the post
holders portfolio;
- Handle
complex queries and complaints about the application process and funding
decisions by telephone, email, and in person;
- Work
with the Senior Programme Managers to plan and implement the process for
administering the schemes in the post holders area of responsibility;
- Play
a key role in planning the annual cycle and timing of schemes in the post
holders area of responsibility;
- Working
with the other Programme Managers, Senior Programme Managers and
Administration Manager to monitor workload and co-ordination of
administrative functions across the portfolio;
- Writing
reports and working papers as required, and;
- Research
and publicise out puts and impacts of the programmes in the post holder's
portfolio.
Awards
management
- Prepare
and check announcement letters, contracts, and payment schedules for new
awards;
- Deal
with and track requests for changes, including variations to awards and
contracts;
- Maintain
a clear and comprehensive audit trail in compliance with Department of Health
and Social Care contracting policy;
- Liaise
with external stakeholders to monitor progress of schemes, and work closely
with Senior Programme Managers on monitoring and evaluation of schemes in the
post holders area of responsibility.
- Monitoring
of individual trainee progress through the reading of annual reports and
subsequent liaison with trainees where necessary.
Communication
and Engagement
- Publicise
the NIHR Academy activities through attendance and presentations at external
meetings, seminars and conferences;
- Assist
Senior Programme Managers in dealing with a range of people nationally at all
levels of seniority both internal and external to the NIHR Academy in line
with DHSC policies;
- Organisation
of workshops and stakeholder meetings as required;
- Assist
the Senior Programme Managers in generating and maintaining strong
nationally- based networks and positive working relationships within HEIs,
other areas of NIHR, relevant parts of the NHS and other health-related
organisations, particularly at the level of senior research leaders/sponsors
to benefit the NIHR Academy programmes.
- Contributing
to briefings requested from Ministers offices and other government
departments.
- Liaise
with members of the NIHR Academy Executive Senior Management Team and Senior
Programme Managers in order to meet responsibilities and undertake duties
effectively.
Job description
Job responsibilities
Programme
Management
Working
with Senior Programme Managers the post holder will be required to manage
change in response to external events and new policies; this may require the
reformulation and adjustment of plans and strategies to ensure that the
programmes in the post holders portfolio remain fit for purpose;
- Management
of peer review panels and advisory boards including: identifying prospective
panel members, invitations to join panels/boards, drafting panel/board terms
of reference and guidance, management and organisation of panel meetings;
- Provide
secretariat for panels, boards and implementation groups as required;
- Drafting
and revision of application forms and guidance for new and existing schemes;
- Provide
written feedback to applicants to programmes/scheme applicants in the post
holders portfolio;
- Handle
complex queries and complaints about the application process and funding
decisions by telephone, email, and in person;
- Work
with the Senior Programme Managers to plan and implement the process for
administering the schemes in the post holders area of responsibility;
- Play
a key role in planning the annual cycle and timing of schemes in the post
holders area of responsibility;
- Working
with the other Programme Managers, Senior Programme Managers and
Administration Manager to monitor workload and co-ordination of
administrative functions across the portfolio;
- Writing
reports and working papers as required, and;
- Research
and publicise out puts and impacts of the programmes in the post holder's
portfolio.
Awards
management
- Prepare
and check announcement letters, contracts, and payment schedules for new
awards;
- Deal
with and track requests for changes, including variations to awards and
contracts;
- Maintain
a clear and comprehensive audit trail in compliance with Department of Health
and Social Care contracting policy;
- Liaise
with external stakeholders to monitor progress of schemes, and work closely
with Senior Programme Managers on monitoring and evaluation of schemes in the
post holders area of responsibility.
- Monitoring
of individual trainee progress through the reading of annual reports and
subsequent liaison with trainees where necessary.
Communication
and Engagement
- Publicise
the NIHR Academy activities through attendance and presentations at external
meetings, seminars and conferences;
- Assist
Senior Programme Managers in dealing with a range of people nationally at all
levels of seniority both internal and external to the NIHR Academy in line
with DHSC policies;
- Organisation
of workshops and stakeholder meetings as required;
- Assist
the Senior Programme Managers in generating and maintaining strong
nationally- based networks and positive working relationships within HEIs,
other areas of NIHR, relevant parts of the NHS and other health-related
organisations, particularly at the level of senior research leaders/sponsors
to benefit the NIHR Academy programmes.
- Contributing
to briefings requested from Ministers offices and other government
departments.
- Liaise
with members of the NIHR Academy Executive Senior Management Team and Senior
Programme Managers in order to meet responsibilities and undertake duties
effectively.
Person Specification
Skills & Behaviours
Essential
- Ability to work as part of a team, build and maintain good working relationships both internally and externally to the organisation
- Deliver work on time, to anticipate fresh demands, and to delegate effectively
- Effective liaison skills with the ability to deal tactfully with colleagues, senior academics, NHS managers, members of the public and various stakeholders
- Advanced level oral and written communication skills
- Confident and comfortable talking and presenting to others
- Ability to analyse, interpret and present complex scientific and policy information
- Good working knowledge of word processing, databases, spreadsheets
- Ability to work accurately with attention to detail Ability to maintain confidentiality
Desirable
- Ability to tackle complex problems, identify solutions and implement them
- Experience of drafting reports/papers
Experience
Essential
- Experience of research and /or research management Experience of project management
- An understanding of public sector health research and its management
- Good interpersonal skills, including the ability to communicate effectively as an advocate for health services research and development
- Assimilate information quickly, and apply knowledge quickly and effectively to new problems
- An interest in many areas of health research and a willingness to work across discipline boundaries
Desirable
- Postgraduate research and/or research management experience
- An understanding of health research capacity development
Qualifications
Essential
- Degree in a health or life-science discipline or equivalent experience
Desirable
- Masters Degree in a health or life-science discipline or equivalent experience
Person Specification
Skills & Behaviours
Essential
- Ability to work as part of a team, build and maintain good working relationships both internally and externally to the organisation
- Deliver work on time, to anticipate fresh demands, and to delegate effectively
- Effective liaison skills with the ability to deal tactfully with colleagues, senior academics, NHS managers, members of the public and various stakeholders
- Advanced level oral and written communication skills
- Confident and comfortable talking and presenting to others
- Ability to analyse, interpret and present complex scientific and policy information
- Good working knowledge of word processing, databases, spreadsheets
- Ability to work accurately with attention to detail Ability to maintain confidentiality
Desirable
- Ability to tackle complex problems, identify solutions and implement them
- Experience of drafting reports/papers
Experience
Essential
- Experience of research and /or research management Experience of project management
- An understanding of public sector health research and its management
- Good interpersonal skills, including the ability to communicate effectively as an advocate for health services research and development
- Assimilate information quickly, and apply knowledge quickly and effectively to new problems
- An interest in many areas of health research and a willingness to work across discipline boundaries
Desirable
- Postgraduate research and/or research management experience
- An understanding of health research capacity development
Qualifications
Essential
- Degree in a health or life-science discipline or equivalent experience
Desirable
- Masters Degree in a health or life-science discipline or equivalent experience
