Job summary
1
x permanent role available
We
are looking for a highly skilled and motivated Senior Programme Officer to
assist with planning and implementing the management of our research training
schemes, in particular related to Allied Health Professional (AHP) provision.
You
will play a key role in one of our programme teams, providing senior
administrative support to the team, and engaging with a broad range of
stakeholders nationally at all levels of seniority in NHS England, Higher
Education Institutions (HEIs), NHS Trusts, local authorities, and other
health and care related organisations.
The
NIHR enables and delivers world-leading health and social care research that
improves people's health and wellbeing and promotes economic growth. We are
keen to improve the opportunities we provide for AHPs, hence were appointing
a Senior Programme Officer who will support the Senior Programme Manager on
key deliverables, in particular in relation to AHP provision.
Expected Shortlisting
Date
29/08/2024
Planned Interview
Date
04/09/2024
Main duties of the job
The
Senior Programme Officer is required to:
- Assist
the Senior Programme Manager in managing the Senior Research Leaders
Programme for AHPs.
- Assist
the Senior Programme Managers and Programme Managers in managing schemes and
programmes that form part of the NIHR research training and fellowship
portfolio;
- Support
the Senior Management Team in their oversight of various funding streams;
- Work
alongside other Senior Programme Officers, Senior Programme Managers and
Programme Managers, and coordinate administration where appropriate, to
ensure the delivery of various funding schemes, programmes, workshops,
events, interviews and conferences;
- Support
other diverse areas of work as required in order to deliver the NIHR Academy
programmes and awards.
About us
The
National Institute for Health and Care Research (NIHR) has a mission to
improve the health and wealth of the nation through research. The NIHR plays
a pivotal role in attracting, training and supporting the best researchers
and complements the additional NIHR investment in world-class research
facilities and a skilled research workforce.
This
role is hosted by the Leeds Teaching Hospitals Trust (LTHT) and delivers the
work of the NIHR, leading on policy, strategy and delivery in respect of
academic training in England and working closely with other NIHR centres and
the Science Research and Evidence (SRE) Directorate at the Department of
Health and Social Care (DHSC).The post holder will be part of the NIHR
Nursing and Midwifery team, a cross-NIHR function.
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk'
members of our existing workforce to new roles. As such, all our job adverts
are subject to this policy and we reserve the right to close, delay or remove
adverts while this process is completed. If you do experience a delay in the
shortlisting stage of the recruitment cycle, please bear with us while this
process is completed, and contact the named contact if you have any
questions.
Job description
Job responsibilities
The
post holder will be responsible for the delivery of the Clinical Research
Leaders: Allied Health Professionals programme . The post holder may be
required to highlight changes in workload and adjust work plans in response
to external events and new policies.
The
post holder will:
- Support
the Senior Programme Managers and Programme Managers to plan and implement
the management of the Clinical Research Leaders: Allied Health Professionals
programme over an annual cycle, by
being responsible for developing standard operating procedures (SOPs) to ensure that robust and effective
administrative processes are used to manage applications (both electronic and
as hard copies) in accordance with agreed
project plans, this process typically takes 6 -9 months
- Manage
the advertising of schemes to a range of publishing and professional
organisations, negotiating cost effective spending, and reporting to the
Senior Programme Manager as required
- In
liaison with Senior Programme Managers and Programme Managers, draft and
revise application forms and guidance notes for new and existing schemes
- To
act as the first point of contact for enquires related to the various schemes
the post holder is supporting. Aiming
to manage at least 75% of all queries whilst recognising which queries are
best answered by other members of staff
- Edit
and prepare interview and peer review feedback to applicants to NIHR Academy
programmes
- Advise
on the appropriateness of each scheme, including eligibility and general
remit, purpose of call and guidance
- Liaise
with the Programme Officer for the Senior Research Leaders: Nurses and
Midwives programme as appropriate
Programme
Support - Responsibility for meetings
The
post holder will plan and coordinate a number of different events, all of
which involve external stakeholders, in Leeds, London, and other locations.
These include:
- Review
Panel short listing and interview meetings
- Advisory
Board meetings
- Implementation
Group meetings
- Workshops
Stakeholder
meetings
Specifically
the post holder will assist the Senior Programme Manager to:
1. Coordinate invitations to join
panels/boards
2. Drafting panel/board terms of
reference and guidance
3. To be responsible for managing and
organising panel meetings; This may also involve liaising with hotel / event
management staff, negotiating suitable costs and managing and authorising the
budget associated with these events
4. To provide secretariat for groups and
meetings as required, including contributing to the production of Chairs
Briefing notes, minutes and reports
Programme
Support General Support
The
post holder will:
- Contribute
to planning the annual cycle and timing of schemes in the post holders area
of responsibility
- Support
the Senior Programme Managers in researching and publicising outputs and
impacts of the the Clinical Research Leaders: Allied Health Professionals
programme
- To
provide day to day line management of more junior administrative staff.
Supervise and delegate tasks to temporary administrative support during
periods of high activity
- Undertake
defined research and evaluation into NIHR Academy supported programmes as
required
Contracting
and Awards Management
The
post holder will:
- Prepare
and check announcement letters, contracts, and payment schedules for the
Clinical Research Leaders: Allied Health Professionals programme
- Be
responsible for the development of SOPs to support the various administrative
procedures used to support the production and monitoring of contracts
- Act
as the first point of contact for award holders, duties include negotiating
and on occasions persuading award holders and their employing organisations
to accept agreements and contracts
- Liaise
with DHSC and other relevant Organisations about payment schedules and
financial enquiries from awardees
- Deal
with and track requests for changes, including variations to awards documents
and contracts
- Manage
annual and final financial reconciliations for all award holders within their
portfolio of work, escalating problems and issues to managers as required
- Assist
the Manager in the production of updates, financial reports and papers about
schemes/programmes in the post holders portfolio
- Maintain
a clear and comprehensive audit trail in compliance DHSC contracting policy
- Liaise
with external stakeholders to monitor progress of schemes, and work closely
with the Information and Evaluation team on monitoring and evaluation of
schemes in the post holders area of responsibility
Communication
The
post holder will:
- Liaise
with queries and occasional complaints about the application process and
funding decisions by telephone, email, and in person, escalating unresolved
queries to the programme manager and senior manager as necessary
- Provide
feedback to successful and unsuccessful applicants. This may include delivering bad news and
discussion of future options
- Publicise
NIHR Academy activities through attendance at some external meetings,
seminars and conferences
- Communicate
and work with a range of people nationally at all levels of seniority both
internal and external to the NIHR Academy, in line with DHSC policies
- Develop
and maintain strong and positive working relationships within Higher
Education Institutions (HEIs), NHS Trusts and other health-related
organisations
- Contribute
to briefings requested from Ministers offices and other government
departments. This involves researching and reporting on research outputs
- Liaise
with members of the NIHR Academy Executive Senior Management Team and Awards
Managers, and University Hospital of Leeds NHS Trust staff, in order to meet
responsibilities and undertake duties effectively
Job description
Job responsibilities
The
post holder will be responsible for the delivery of the Clinical Research
Leaders: Allied Health Professionals programme . The post holder may be
required to highlight changes in workload and adjust work plans in response
to external events and new policies.
The
post holder will:
- Support
the Senior Programme Managers and Programme Managers to plan and implement
the management of the Clinical Research Leaders: Allied Health Professionals
programme over an annual cycle, by
being responsible for developing standard operating procedures (SOPs) to ensure that robust and effective
administrative processes are used to manage applications (both electronic and
as hard copies) in accordance with agreed
project plans, this process typically takes 6 -9 months
- Manage
the advertising of schemes to a range of publishing and professional
organisations, negotiating cost effective spending, and reporting to the
Senior Programme Manager as required
- In
liaison with Senior Programme Managers and Programme Managers, draft and
revise application forms and guidance notes for new and existing schemes
- To
act as the first point of contact for enquires related to the various schemes
the post holder is supporting. Aiming
to manage at least 75% of all queries whilst recognising which queries are
best answered by other members of staff
- Edit
and prepare interview and peer review feedback to applicants to NIHR Academy
programmes
- Advise
on the appropriateness of each scheme, including eligibility and general
remit, purpose of call and guidance
- Liaise
with the Programme Officer for the Senior Research Leaders: Nurses and
Midwives programme as appropriate
Programme
Support - Responsibility for meetings
The
post holder will plan and coordinate a number of different events, all of
which involve external stakeholders, in Leeds, London, and other locations.
These include:
- Review
Panel short listing and interview meetings
- Advisory
Board meetings
- Implementation
Group meetings
- Workshops
Stakeholder
meetings
Specifically
the post holder will assist the Senior Programme Manager to:
1. Coordinate invitations to join
panels/boards
2. Drafting panel/board terms of
reference and guidance
3. To be responsible for managing and
organising panel meetings; This may also involve liaising with hotel / event
management staff, negotiating suitable costs and managing and authorising the
budget associated with these events
4. To provide secretariat for groups and
meetings as required, including contributing to the production of Chairs
Briefing notes, minutes and reports
Programme
Support General Support
The
post holder will:
- Contribute
to planning the annual cycle and timing of schemes in the post holders area
of responsibility
- Support
the Senior Programme Managers in researching and publicising outputs and
impacts of the the Clinical Research Leaders: Allied Health Professionals
programme
- To
provide day to day line management of more junior administrative staff.
Supervise and delegate tasks to temporary administrative support during
periods of high activity
- Undertake
defined research and evaluation into NIHR Academy supported programmes as
required
Contracting
and Awards Management
The
post holder will:
- Prepare
and check announcement letters, contracts, and payment schedules for the
Clinical Research Leaders: Allied Health Professionals programme
- Be
responsible for the development of SOPs to support the various administrative
procedures used to support the production and monitoring of contracts
- Act
as the first point of contact for award holders, duties include negotiating
and on occasions persuading award holders and their employing organisations
to accept agreements and contracts
- Liaise
with DHSC and other relevant Organisations about payment schedules and
financial enquiries from awardees
- Deal
with and track requests for changes, including variations to awards documents
and contracts
- Manage
annual and final financial reconciliations for all award holders within their
portfolio of work, escalating problems and issues to managers as required
- Assist
the Manager in the production of updates, financial reports and papers about
schemes/programmes in the post holders portfolio
- Maintain
a clear and comprehensive audit trail in compliance DHSC contracting policy
- Liaise
with external stakeholders to monitor progress of schemes, and work closely
with the Information and Evaluation team on monitoring and evaluation of
schemes in the post holders area of responsibility
Communication
The
post holder will:
- Liaise
with queries and occasional complaints about the application process and
funding decisions by telephone, email, and in person, escalating unresolved
queries to the programme manager and senior manager as necessary
- Provide
feedback to successful and unsuccessful applicants. This may include delivering bad news and
discussion of future options
- Publicise
NIHR Academy activities through attendance at some external meetings,
seminars and conferences
- Communicate
and work with a range of people nationally at all levels of seniority both
internal and external to the NIHR Academy, in line with DHSC policies
- Develop
and maintain strong and positive working relationships within Higher
Education Institutions (HEIs), NHS Trusts and other health-related
organisations
- Contribute
to briefings requested from Ministers offices and other government
departments. This involves researching and reporting on research outputs
- Liaise
with members of the NIHR Academy Executive Senior Management Team and Awards
Managers, and University Hospital of Leeds NHS Trust staff, in order to meet
responsibilities and undertake duties effectively
Person Specification
Other Criteria
Essential
- Advanced level oral and written communication skills
- Ability to negotiate
- Ability to work accurately with attention to detail
- Willingness to travel in UK, including occasional overnight absence
- Ability to maintain confidentiality
Skills & Behaviours
Essential
- An understanding of public sector health research and its management
- Good interpersonal skills, including the ability to communicate effectively as an advocate for health services research and development
- Assimilate information quickly, and apply knowledge quickly and effectively to new problems
- A willingness to work across discipline boundaries
- Experience of financial management
- Understanding of data protection, FOI and information management
- Ability to work flexibly as part of a team, building and maintaining good working relationships
- Ability to tackle complex problems, identify solutions and implement them
- Deliver work on time, to anticipate fresh demands
- Effective liaison skills with the ability to deal tactfully with colleagues, senior academics, NHS managers, members of the public and various stake holders
- Identifying opportunities and approaches to achieve goals and improve results
- Ability to plan and organise a broad range of new and ongoing activities
- Advanced working knowledge of word processing, databases, spreadsheets
- Confident and comfortable when communicating to others and dealing with sensitive issues
- Ability to analyse, interpret and present complex information
Desirable
- An understanding of health research capacity development
- Experience of drafting contracts
- An interest in health research
- Experience of contributing to reports/papers
Qualifications
Essential
- Degree in a health or life-science discipline or equivalent experience
Experience
Essential
- Demonstrable experience of research and/or research management or demonstrable experience within a senior administrative post
Desirable
- Experience of working in an ODA (Official Development Assistance) compliant or global health environment
- Experience of organising complex meetings, workshops and/or conferences
Person Specification
Other Criteria
Essential
- Advanced level oral and written communication skills
- Ability to negotiate
- Ability to work accurately with attention to detail
- Willingness to travel in UK, including occasional overnight absence
- Ability to maintain confidentiality
Skills & Behaviours
Essential
- An understanding of public sector health research and its management
- Good interpersonal skills, including the ability to communicate effectively as an advocate for health services research and development
- Assimilate information quickly, and apply knowledge quickly and effectively to new problems
- A willingness to work across discipline boundaries
- Experience of financial management
- Understanding of data protection, FOI and information management
- Ability to work flexibly as part of a team, building and maintaining good working relationships
- Ability to tackle complex problems, identify solutions and implement them
- Deliver work on time, to anticipate fresh demands
- Effective liaison skills with the ability to deal tactfully with colleagues, senior academics, NHS managers, members of the public and various stake holders
- Identifying opportunities and approaches to achieve goals and improve results
- Ability to plan and organise a broad range of new and ongoing activities
- Advanced working knowledge of word processing, databases, spreadsheets
- Confident and comfortable when communicating to others and dealing with sensitive issues
- Ability to analyse, interpret and present complex information
Desirable
- An understanding of health research capacity development
- Experience of drafting contracts
- An interest in health research
- Experience of contributing to reports/papers
Qualifications
Essential
- Degree in a health or life-science discipline or equivalent experience
Experience
Essential
- Demonstrable experience of research and/or research management or demonstrable experience within a senior administrative post
Desirable
- Experience of working in an ODA (Official Development Assistance) compliant or global health environment
- Experience of organising complex meetings, workshops and/or conferences
