Job summary
Are
you passionate about health and care research?
The
NIHR is looking for a Finance Analyst with Purchase Ledger knowledge and
experience to be responsible for the payment of invoices received by the NIHR
Academy.
This
role will involve providing Invoice information, support and advice to budget
holders and other finance colleagues within NIHR Academy, acting as a link
support person between LTHT Accounts Payable and NIHR Academy. This includes
reviewing and processing invoices working with LTHT Accounts payable and
reconciling with the NIHR finance system.
The
successful applicant will be flexible, proactive, responsible, have great
communication skills and be able to work as part of a team to ensure delivery
of the relevant portfolio of work.
We
encourage individuals who are considering applying to contact the office and
have a conversation with the hiring manager.
Please
note, a hybrid-working arrangement is in place where successful candidates
can work a large percentage of their time from home. There are also other
flexible working arrangements available on request.
Expected Shortlisting Date : 24 July 2024
Planned Interview Date : 5 August 2024
Main duties of the job
The
Finance Analyst will be responsible for the provision of financial management
and high quality analytical review of NIHR Academy Invoices and the LTHT SLA.
They
will support the Finance Manager and Senior Finance and Contract Managers in
delivering financial management for the NIHR Academy Service Level Agreement;
identifying key issues from financial and other business information, to
ensure effective financial management in line with general finance best
practice and be involved in other diverse areas of work as required in order
to deliver the NIHR Academy organisational business requirements.
About us
The
National Institute for Health and Care Research (NIHR) has a mission to
improve the health and wealth of the nation through research. The NIHR plays
a pivotal role in attracting, training and supporting the best researchers
and complements the additional NIHR investment in world-class research
facilities and a skilled research workforce.
This
role is hosted by the Leeds Teaching Hospitals Trust (LTHT) and delivers the
work of the NIHR, leading on policy, strategy and delivery in respect of
academic training in England and working closely with other NIHR centres and
the Science Research and Evidence (SRE) Directorate at the Department of
Health and Social Care (DHSC).
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk'
members of our existing workforce to new roles. As such, all our job adverts
are subject to this policy and we reserve the right to close, delay or remove
adverts while this process is completed. If you do experience a delay in the
shortlisting stage of the recruitment cycle, please bear with us while this
process is completed, and contact the named contact if you have any
questions.
Job description
Job responsibilities
The
post holder will be line managed by the Finance Manager however there is a
requirement to work flexibly across the organisation as the portfolio of
programmes and schemes supported are likely to vary over time according to
the NIHR Academy Executive annual cycle, but will include the following:
- Be
the key contact at the NIHR Academy for invoices, dealing with external and
internal stakeholder queries.
- Process
and record all expenses and claims for selection committee panel members and
interviewees through LTHT Accounts Payable using the NIHR Academy finance
system.
- Produce
and provide invoice information, support and advice to budget holders and
other finance colleagues within NIHR, acting as a link support person between
LTHT Accounts Payable and NIHR. This will involve reviewing and processing
invoices working with LTHT Accounts payable and reconciling with NIHR finance
system.
- Provide
complex financial reporting and analysis regarding invoice monitoring and
the monthly SLA monitoring,
collaborating effectively with LTHT finance colleagues to resolve any queries
in a timely and accurate manner in accordance with defined standard operating
procedures (SOPS)
- Review,
propose changes, and support the development and implementation of invoice
management processes to ensure efficiency and effectiveness in line with NIHR
Academys commitment to continuous improvement
- Assist
in ensuring the information systems are in place to track and monitor NIHR
Academy awards
- Annual
Finance review of all awards
- Assist
in the preparation of the quarterly finance report to DHSC
- Update
and monitor financial information reporting key variances to the Finance
Manager.
- Ensure
the integrity of the relevant finance systems and software which is used on a
regular basis for creating financial reports, reporting issues to the Finance
Manager when they arise and working with IT colleagues on ways to implement
any system improvements.
- Provide
accurate guidance on finance related matters for awards to Senior Programme
Managers.
Job description
Job responsibilities
The
post holder will be line managed by the Finance Manager however there is a
requirement to work flexibly across the organisation as the portfolio of
programmes and schemes supported are likely to vary over time according to
the NIHR Academy Executive annual cycle, but will include the following:
- Be
the key contact at the NIHR Academy for invoices, dealing with external and
internal stakeholder queries.
- Process
and record all expenses and claims for selection committee panel members and
interviewees through LTHT Accounts Payable using the NIHR Academy finance
system.
- Produce
and provide invoice information, support and advice to budget holders and
other finance colleagues within NIHR, acting as a link support person between
LTHT Accounts Payable and NIHR. This will involve reviewing and processing
invoices working with LTHT Accounts payable and reconciling with NIHR finance
system.
- Provide
complex financial reporting and analysis regarding invoice monitoring and
the monthly SLA monitoring,
collaborating effectively with LTHT finance colleagues to resolve any queries
in a timely and accurate manner in accordance with defined standard operating
procedures (SOPS)
- Review,
propose changes, and support the development and implementation of invoice
management processes to ensure efficiency and effectiveness in line with NIHR
Academys commitment to continuous improvement
- Assist
in ensuring the information systems are in place to track and monitor NIHR
Academy awards
- Annual
Finance review of all awards
- Assist
in the preparation of the quarterly finance report to DHSC
- Update
and monitor financial information reporting key variances to the Finance
Manager.
- Ensure
the integrity of the relevant finance systems and software which is used on a
regular basis for creating financial reports, reporting issues to the Finance
Manager when they arise and working with IT colleagues on ways to implement
any system improvements.
- Provide
accurate guidance on finance related matters for awards to Senior Programme
Managers.
Person Specification
Skills & Behaviours
Essential
- Ability to work flexibly as part of a team, building and maintaining good working relationships
- Ability to tackle complex problems, identify solutions and implement them
- Deliver work on time, to anticipate fresh demands
- Effective liaison skills with the ability to deal tactfully with colleagues, senior academics, NHS managers, DH managers and various stake holders
- Identifying opportunities and approaches to achieve goals and improve results
- Ability to plan and organise a broad range of new and ongoing activities
- Advanced working knowledge of word processing, databases, spreadsheets
- Advanced level oral and written communication skills
- Confident and comfortable when communicating to others and dealing with complex and sensitive issues
- Ability to analyse, interpret and present complex information
- Ability to negotiate
- Ability to work accurately with attention to detail
- Ability to maintain confidentiality
Desirable
- Experience of contributing to reports/papers
Experience
Essential
- Directly relevant experience of working in a financial management environment
- Good interpersonal skills, including the ability to communicate effectively as an advocate for health services research and development
- Experience of working within Accounts Payable, working with suppliers and monitoring the invoice process
- Experience of providing management account reports
- Assimilate information quickly, and apply knowledge quickly and effectively to new problems
- A willingness to work across discipline boundaries
- Experience of financial management
Desirable
- An understanding of public sector health research and its management
- Experience of drafting contracts
- An interest in health research
Qualifications
Essential
- First Degree or equivalent experience
- AAT/ CAT Technician Level (or equivalent experience)
Person Specification
Skills & Behaviours
Essential
- Ability to work flexibly as part of a team, building and maintaining good working relationships
- Ability to tackle complex problems, identify solutions and implement them
- Deliver work on time, to anticipate fresh demands
- Effective liaison skills with the ability to deal tactfully with colleagues, senior academics, NHS managers, DH managers and various stake holders
- Identifying opportunities and approaches to achieve goals and improve results
- Ability to plan and organise a broad range of new and ongoing activities
- Advanced working knowledge of word processing, databases, spreadsheets
- Advanced level oral and written communication skills
- Confident and comfortable when communicating to others and dealing with complex and sensitive issues
- Ability to analyse, interpret and present complex information
- Ability to negotiate
- Ability to work accurately with attention to detail
- Ability to maintain confidentiality
Desirable
- Experience of contributing to reports/papers
Experience
Essential
- Directly relevant experience of working in a financial management environment
- Good interpersonal skills, including the ability to communicate effectively as an advocate for health services research and development
- Experience of working within Accounts Payable, working with suppliers and monitoring the invoice process
- Experience of providing management account reports
- Assimilate information quickly, and apply knowledge quickly and effectively to new problems
- A willingness to work across discipline boundaries
- Experience of financial management
Desirable
- An understanding of public sector health research and its management
- Experience of drafting contracts
- An interest in health research
Qualifications
Essential
- First Degree or equivalent experience
- AAT/ CAT Technician Level (or equivalent experience)
