Job summary
This
is a fixed term contract role with an initial contract end date of 31 March
2025 (extension anticipated).
The
National Institute for Health and Care Research (NIHR) is looking for an
experienced Project Manager to work on a portfolio of different projects
linked to NIHRs research career development programmes and activities.
The
role will be responsible for overseeing the delivery of projects in line with
NIHRs established project management framework and processes and supporting
individual project managers in their roles.
An
ability to form excellent working relationships and build rapport with
colleagues and stakeholders is key for this role, as well as confidence
working with senior leaders across the NIHR Academy.
In
this role you will be exposed to and work on a range of exciting new
developments and initiatives as part of NIHRs expanding programme of
research capacity building.
Please note, NIHR will be closed on the upcoming bank holidays. Due to the festive period, you may not receive a response from the vacancy contact until the second week of January.
Main duties of the job
The
post holder will sit within the Finance and Business Support team and support
individual project managers assigned to the profile of projects within annual
business plans.
Project
managers on individual projects undertake their role alongside larger
substantive roles within the organisation and the Corporate Project Manager
will play a vital role in ensuring they have the tools and support to
successfully manage their projects. This will involve providing training on
NIHRs established project management processes, providing individual support
to project managers when required, as well as directly managing a number of
high profile projects themselves.
About us
The
National Institute for Health and Care Research (NIHR) has a mission to
improve the health and wealth of the nation through research. The NIHR plays
a pivotal role in attracting, training and supporting the best researchers
and complements the additional NIHR investment in world-class research
facilities and a skilled research workforce.
This
role is hosted by the Leeds Teaching Hospitals Trust (LTHT) and delivers the
work of the NIHR, leading on policy, strategy and delivery in respect of
academic training in England and working closely with other NIHR centres and
the Science Research and Evidence (SRE) Directorate at the Department of
Health and Social Care (DHSC).
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk'
members of our existing workforce to new roles. As such, all our job adverts
are subject to this policy and we reserve the right to close, delay or remove
adverts while this process is completed. If you do experience a delay in the
shortlisting stage of the recruitment cycle, please bear with us while this
process is completed, and contact the named contact if you have any
questions.
Job description
Job responsibilities
The
Corporate Project Managers key responsibilities are:
- Taking
responsibility of providing the main programme management duties to
coordinate the project plans for various programmes and projects as part of
NIHRs annual business plans and oversee delivery in line with time, cost and
quality constraints.
- Supporting
project and other work streams leads and NIHR Academy Executive Board in the
set up and delivery of a range of complex programmes and projects.
- Influencing
and negotiating with internal and external stakeholders to ensure the
successful delivery of the work
Main
duties and responsibilities are as follows:
- Working
with project leads to create business project plans, monitoring processes and
reports and updating them throughout the life of the project, using tools
such as MS Project, Google suite or other software as appropriate. This will
typically involve:
- Identifying
and prioritising project tasks, determining dependencies, estimating future
requirements and managing conflicts, - ensuring the project delivers on time,
and to the required quality standard - highlighting any problems to the
relevant Assistant Director or project sponsor where relevant.
- Chairing
of the Project Management Oversight Group, which reviews and takes account of
all active projects within the NIHR Academy Executive
- Provide
training and support to NIHR Academy Executive staff involved in project
work.
- Membership
of project teams as required and providing support through preparing updates
to progress reports, setting agendas, and ensuring focus on the delivery of
project milestones
- To
develop, maintain and monitor plans for projects, tailoring the plans in
accordance with the complexity of the project.
- Monitor
project costs against budget (as appropriate) including budget planning and,
making recommendations to resolve various issues, e.g. budget cuts and/or
under-spends, updating sponsors and/or Academy Executive Board regarding
expenditure at regular intervals.
- Identify
and embed project risk management i.e. risk identification, analysis and
monitoring within all projects ensuring effective communication of risks and
priorities.
- Be
responsible for identifying and monitoring project issues and ensuring
appropriate ownership of activities are known, highlighting any concerns as
necessary.
- Be
responsible for arranging and facilitating project meetings, etc. including
the preparation and delivery of presentations and communication of actions
and information.
- Develop
and maintain a good knowledge of subjects relating to the project, including an
understanding of business benefits and technical issues, in order to be able
to communicate at all levels on the projects subject, including
communicating complex and often sensitive information to senior stakeholders.
- Be
responsible for the management of project-related administration support e.g.
minute taking for high level meetings with Senior Leadership, where often
complex and sensitive information will be discussed, regular project teams
meetings, compiling agendas, preparing papers, following up action points and
overseeing the project support and administration across various projects and
programmes.
- Mapping
of all key projects and stakeholders across NIHR Academy Executive and
maintaining effective working relationships with stakeholders to ensure
successful delivery of projects.
- Play
a key role in project planning including the develop of annual business
plans.
- Development
and maintenance of policies and procedures in relation to project management
for all NIHR Academy projects.
- Working
with project leads and sponsors to monitor workload and co-ordination of
administrative input required for projects.
- Writing
proposals, reports and working papers as required.
- Engage
with a range of people at all levels of seniority both internal and external
to the NIHR.
- Organisation
of workshops and stakeholder meetings.
- Presenting
project progress to Academy Executive Board, which oftentimes will involve
the communication of sensitive or contentious information.
- Any
other duties of a similar nature that are delegated by the NIHR Academy
senior leadership team.
Job description
Job responsibilities
The
Corporate Project Managers key responsibilities are:
- Taking
responsibility of providing the main programme management duties to
coordinate the project plans for various programmes and projects as part of
NIHRs annual business plans and oversee delivery in line with time, cost and
quality constraints.
- Supporting
project and other work streams leads and NIHR Academy Executive Board in the
set up and delivery of a range of complex programmes and projects.
- Influencing
and negotiating with internal and external stakeholders to ensure the
successful delivery of the work
Main
duties and responsibilities are as follows:
- Working
with project leads to create business project plans, monitoring processes and
reports and updating them throughout the life of the project, using tools
such as MS Project, Google suite or other software as appropriate. This will
typically involve:
- Identifying
and prioritising project tasks, determining dependencies, estimating future
requirements and managing conflicts, - ensuring the project delivers on time,
and to the required quality standard - highlighting any problems to the
relevant Assistant Director or project sponsor where relevant.
- Chairing
of the Project Management Oversight Group, which reviews and takes account of
all active projects within the NIHR Academy Executive
- Provide
training and support to NIHR Academy Executive staff involved in project
work.
- Membership
of project teams as required and providing support through preparing updates
to progress reports, setting agendas, and ensuring focus on the delivery of
project milestones
- To
develop, maintain and monitor plans for projects, tailoring the plans in
accordance with the complexity of the project.
- Monitor
project costs against budget (as appropriate) including budget planning and,
making recommendations to resolve various issues, e.g. budget cuts and/or
under-spends, updating sponsors and/or Academy Executive Board regarding
expenditure at regular intervals.
- Identify
and embed project risk management i.e. risk identification, analysis and
monitoring within all projects ensuring effective communication of risks and
priorities.
- Be
responsible for identifying and monitoring project issues and ensuring
appropriate ownership of activities are known, highlighting any concerns as
necessary.
- Be
responsible for arranging and facilitating project meetings, etc. including
the preparation and delivery of presentations and communication of actions
and information.
- Develop
and maintain a good knowledge of subjects relating to the project, including an
understanding of business benefits and technical issues, in order to be able
to communicate at all levels on the projects subject, including
communicating complex and often sensitive information to senior stakeholders.
- Be
responsible for the management of project-related administration support e.g.
minute taking for high level meetings with Senior Leadership, where often
complex and sensitive information will be discussed, regular project teams
meetings, compiling agendas, preparing papers, following up action points and
overseeing the project support and administration across various projects and
programmes.
- Mapping
of all key projects and stakeholders across NIHR Academy Executive and
maintaining effective working relationships with stakeholders to ensure
successful delivery of projects.
- Play
a key role in project planning including the develop of annual business
plans.
- Development
and maintenance of policies and procedures in relation to project management
for all NIHR Academy projects.
- Working
with project leads and sponsors to monitor workload and co-ordination of
administrative input required for projects.
- Writing
proposals, reports and working papers as required.
- Engage
with a range of people at all levels of seniority both internal and external
to the NIHR.
- Organisation
of workshops and stakeholder meetings.
- Presenting
project progress to Academy Executive Board, which oftentimes will involve
the communication of sensitive or contentious information.
- Any
other duties of a similar nature that are delegated by the NIHR Academy
senior leadership team.
Person Specification
Qualifications
Essential
- Prince 2 foundation qualification or other recognised project management qualification.
- Post-graduate degree in relevant area e.g. project management, life sciences or equivalent experience.
- Evidence of continued professional development.
Desirable
- Prince 2 Practitioner qualification.
Experience
Essential
- Use of various Project Management software tools including MS Project and/or Google suite.
- Experience of managing projects in a structured environment ideally in accordance with Project Management (Prince 2) or other recognised project management methodology.
- Experience of managing several overlapping complex projects, of different scales and scope to often competing deadlines.
- Experience of delivering projects within a research or public sector setting
- Can act as the lead specialist in both the project management and change management arena.
- Experience of delivering small/medium projects with limited supervision.
- Proven track record in servicing groups and committees, including organising meetings, drafting text, producing minutes and following up action points.
- Experience of facilitating workshops including training workshops.
- Experience of communicating complex and sensitive information to senior stakeholders and sponsors.
- Experience of writing policies and procedures with respect to project and programme management.
Desirable
- Change Management
- Experience of projects that span multiple organisations
- Experience of general public sector / NHS administrative procedures.
- Experience of managing 3rd party supplier relationships and knowledge of purchasing processes
- Experience and/or knowledge of health and care research and/or funding of said research.
Skills & behaviours
Essential
- Highly developed project management skills and techniques including use of specialist software and tools.
- Highly numerate with strong analytical skills and experience of preparing management reports.
- Ability to facilitate workshops and discussion groups
- Can work autonomously to achieve agreed objectives without reference to a manager.
- Excellent problem solving skills including ability to analyse and interpret complex information and make decisions on the next course of action.
- Self motivated and an ability to engage and motivate others including project teams.
- Innovative.
- Effective team player who is able to assume responsibility and leadership for individual projects and project teams.
- Excellent communication and interpersonal skills with the ability to present work to a group and in report format.
- Effective organisational and time management skills with an ability to deliver work to deadlines and to handle several projects simultaneously.
- An interest and an enthusiastic approach to working in a dynamic and diverse national organisation.
- Able to influence and engage senior stakeholders.
- Effective inter-personal skills, able to liaise with senior managers and stakeholders, offering guidance and interpretation on complex and sensitive information.
- Ability to use Google and Microsoft suites
- Excellent key board skills and an ability to manipulate complex data at speed.
Desirable
Person Specification
Qualifications
Essential
- Prince 2 foundation qualification or other recognised project management qualification.
- Post-graduate degree in relevant area e.g. project management, life sciences or equivalent experience.
- Evidence of continued professional development.
Desirable
- Prince 2 Practitioner qualification.
Experience
Essential
- Use of various Project Management software tools including MS Project and/or Google suite.
- Experience of managing projects in a structured environment ideally in accordance with Project Management (Prince 2) or other recognised project management methodology.
- Experience of managing several overlapping complex projects, of different scales and scope to often competing deadlines.
- Experience of delivering projects within a research or public sector setting
- Can act as the lead specialist in both the project management and change management arena.
- Experience of delivering small/medium projects with limited supervision.
- Proven track record in servicing groups and committees, including organising meetings, drafting text, producing minutes and following up action points.
- Experience of facilitating workshops including training workshops.
- Experience of communicating complex and sensitive information to senior stakeholders and sponsors.
- Experience of writing policies and procedures with respect to project and programme management.
Desirable
- Change Management
- Experience of projects that span multiple organisations
- Experience of general public sector / NHS administrative procedures.
- Experience of managing 3rd party supplier relationships and knowledge of purchasing processes
- Experience and/or knowledge of health and care research and/or funding of said research.
Skills & behaviours
Essential
- Highly developed project management skills and techniques including use of specialist software and tools.
- Highly numerate with strong analytical skills and experience of preparing management reports.
- Ability to facilitate workshops and discussion groups
- Can work autonomously to achieve agreed objectives without reference to a manager.
- Excellent problem solving skills including ability to analyse and interpret complex information and make decisions on the next course of action.
- Self motivated and an ability to engage and motivate others including project teams.
- Innovative.
- Effective team player who is able to assume responsibility and leadership for individual projects and project teams.
- Excellent communication and interpersonal skills with the ability to present work to a group and in report format.
- Effective organisational and time management skills with an ability to deliver work to deadlines and to handle several projects simultaneously.
- An interest and an enthusiastic approach to working in a dynamic and diverse national organisation.
- Able to influence and engage senior stakeholders.
- Effective inter-personal skills, able to liaise with senior managers and stakeholders, offering guidance and interpretation on complex and sensitive information.
- Ability to use Google and Microsoft suites
- Excellent key board skills and an ability to manipulate complex data at speed.
Desirable
