Job summary
Applicants
should have experience of working in an office environment. The ideal applicant
should have experience of administrative processes, literate numerate and IT
Skills..
We
are looking for a motivated individual with an appetite to develop their skills
in this exciting role.
The post is both challenging and rewarding and most
suited to an individual who is able to prioritise their workload and respond
quickly to changing situations.
Main duties of the job
In
collaboration with the Health Records Managers your role will support the team
by providing effective day to day management of areas within Health Records.
You
will play a key role in transforming the health records service from a
paper-based service towards a comprehensive electronic health records (EHR)
service.
You
will work as part of our multi-professional workforce providing supervision and
develop departmental clerical staff daily as and when required. Monitor and
record all annual leave and sickness, attending monthly meetings as and when
required.
Supporting the Department
with digital transformation, ensuring that professional standards, operational
effectiveness, and all legal requirements are considered and met.
About us
DIT
at LTHT is a highly motivated and inclusive place to work. We hold our Leeds
Way Values in high esteem and respect all colleagues. Within the trust we are
always looking to improve and give the best service possible, and we are
looking for individuals with the same drive to join us.
DIT
look after the Trusts information technology, responsible for delivering and
embedding the latest digital innovations, finding the right hardware and
software to meet business needs, turning information into insight and
everything in between. Its an exciting time to join us, as we offer varied and
rewarding opportunities.
Wed
love to consider your application if you want to be a part of delivering
operational services that allow patients to be treated effectively across
Leeds.
Please
note that if you are applying for a fixed term position, should funding be
available to support there may be a possibility of the position becoming
permanent.
Leeds Teaching Hospitals is committed to our process
of redeploying 'at risk' members of our existing workforce to new roles. As
such, all our job adverts are subject to this policy and we reserve the right
to close, delay or remove adverts while this process is completed. If you do
experience a delay in the shortlisting stage of the recruitment cycle, please
bear with us while this process is completed, and contact the named contact if
you have any questions.
Job description
Job responsibilities
Please see supporting documents for full Job
Description with further information on requirements of the role, the
department and workflows and full person specification.
Expected Shortlisting
Date
10/02/2025
Planned Interview
Date
19/02/2025
Job description
Job responsibilities
Please see supporting documents for full Job
Description with further information on requirements of the role, the
department and workflows and full person specification.
Expected Shortlisting
Date
10/02/2025
Planned Interview
Date
19/02/2025
Person Specification
Skills and behaviours
Essential
- The Post holder will place a high value on the quality of services by ensuring that all areas are appropriately staffed at all times and shifts are adequately covered.
- Respect patient and staff confidentiality
- Have a logical and problem-solving approach.
- Well organised and has the ability to work on own initiative
- Personable, patient, sensitive and flexible
- Use resources available in an effective and efficient manner
- Able to pass on accurately relevant information to staff
- Always conducts themselves in a professional manner
- Ability to prioritise workload and meet deadlines
- Ability to adapt to an ever changing environment and lead team through change processes
- Create and maintain environments and practices that support and promote the health and safety of individuals
- Act as a member of front of house staff for the department participating in conferences, events, or publications that promotes the department & the Digital Journey from paper to electronic records
Desirable
- Takes positive action when they see unacceptable behaviour
- Flexibility in approach to hours of work and duties undertaken
- Self-belief and self-awareness
- Willingness to take risk for the benefit of the service, but to learn from mistakes.
Qualifications
Essential
- GCSE in English and Maths or equivalent
Desirable
- Work experience in health or social care setting
- Knowledge of NHS
- Insight into role and responsibilities of post
- Other Microsoft applications e.g. Excel
- Excel Previous Clerical Experience
Experience
Essential
- Previous clerical/administrative experience.
- Conversant with Medical Records policies and procedures
- Good written and verbal communication skills
- Competent in the use of spreadsheet packages and in using databases
- Able to work as part of a multidisciplinary team
Desirable
- Previous experience of working within a Health records environment.
Person Specification
Skills and behaviours
Essential
- The Post holder will place a high value on the quality of services by ensuring that all areas are appropriately staffed at all times and shifts are adequately covered.
- Respect patient and staff confidentiality
- Have a logical and problem-solving approach.
- Well organised and has the ability to work on own initiative
- Personable, patient, sensitive and flexible
- Use resources available in an effective and efficient manner
- Able to pass on accurately relevant information to staff
- Always conducts themselves in a professional manner
- Ability to prioritise workload and meet deadlines
- Ability to adapt to an ever changing environment and lead team through change processes
- Create and maintain environments and practices that support and promote the health and safety of individuals
- Act as a member of front of house staff for the department participating in conferences, events, or publications that promotes the department & the Digital Journey from paper to electronic records
Desirable
- Takes positive action when they see unacceptable behaviour
- Flexibility in approach to hours of work and duties undertaken
- Self-belief and self-awareness
- Willingness to take risk for the benefit of the service, but to learn from mistakes.
Qualifications
Essential
- GCSE in English and Maths or equivalent
Desirable
- Work experience in health or social care setting
- Knowledge of NHS
- Insight into role and responsibilities of post
- Other Microsoft applications e.g. Excel
- Excel Previous Clerical Experience
Experience
Essential
- Previous clerical/administrative experience.
- Conversant with Medical Records policies and procedures
- Good written and verbal communication skills
- Competent in the use of spreadsheet packages and in using databases
- Able to work as part of a multidisciplinary team
Desirable
- Previous experience of working within a Health records environment.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
