Go back

Leeds Teaching Hospitals

Access to Health Records Administrator (XN03)

The closing date is 05 January 2026

Apply for this job

Job summary

Expected Shortlisting Date

09/01/2026

Planned Interview Date

27/01/2026

Please note that if you are applying for a fixed term position, should funding be available to support there may be a possibility of the position becoming permanent.

Are you ready to use your Clerical Officer skills in a way that makes a positive impact on peoples lives? If so, we have a fantastic opportunity to become a member of our Information Governance team within the Leeds Teaching Hospitals NHS Trust.

In return, we can offer you a varied, interesting, and challenging role working as part of a fantastic team and offering all the support you need to learn at pace and achieve your career ambitions.

Main duties of the job

The post holder will receive and check documentation, reports, patient information, processing appropriately, within departmental guidelines, including entering information on to the appropriate IT system, and retrieve information as and when required.

To process patient and other documentation. To be the first point of contact for patients and other visitors to the department. To provide an administrative/clerical service to the department/team. To support the delivery of a high standard of service to patients, staff and Trust departments.

About us

Leeds Teaching Hospitals NHS Trust (LTHT) is one of the major acute trusts in the North of England, with many outstanding and world renowned centres of excellence. The Trust is committed to supporting its clinical areas through clinically-led digital projects and implementations.

The Trust is packed with ambition and is an excellent place to start your career as well as move it up a gear or to continue developing yourself professionally.

Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

Date posted

15 December 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year

Contract

Fixed term

Duration

6 months

Working pattern

Full-time

Reference number

C9298-INF-230

Job locations

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF

Job description

Job responsibilities

Please see supporting documents for full Job Description with further information on: requirements of the role, the department and workflows and full person specification.

Job description

Job responsibilities

Please see supporting documents for full Job Description with further information on: requirements of the role, the department and workflows and full person specification.

Person Specification

Skills & behaviours

Essential

Willing to undergo job training as required on a range of Patient Administration and other Systems.
Participate in in-service and mandatory training
Participate in annual performance appraisal with commitment to agreed PDP (Personal Development Plan)

Desirable

Insight into role and responsibilities of post
Be fully conversant with Information Governance policies and procedures and have complete understanding of standards to be achieved.
Be aware of key indicators and service level agreements within the department.

Experience

Essential

Previous Clerical Experience
Previous Reception/Customer Care Experience
IT Skills/computer literate.

Qualifications

Essential

Literate and numerate

Person Specification

Skills & behaviours

Essential

Willing to undergo job training as required on a range of Patient Administration and other Systems.
Participate in in-service and mandatory training
Participate in annual performance appraisal with commitment to agreed PDP (Personal Development Plan)

Desirable

Insight into role and responsibilities of post
Be fully conversant with Information Governance policies and procedures and have complete understanding of standards to be achieved.
Be aware of key indicators and service level agreements within the department.

Experience

Essential

Previous Clerical Experience
Previous Reception/Customer Care Experience
IT Skills/computer literate.

Qualifications

Essential

Literate and numerate

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Leeds Teaching Hospitals

Address

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF

Employer's website

https://www.leedsth.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Leeds Teaching Hospitals

Address

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF

Employer's website

https://www.leedsth.nhs.uk/ (Opens in a new tab)