Job summary
Are
you ready to use your administrative and personal assistant skills in a way
that makes a positive impact on peoples lives? If so, we have a fantastic
opportunity to become a member of our Digital Business Support Team within
the Leeds Teaching Hospitals NHS Trust.
Reporting
to the Assistant Business Support Manager your role will be to provide
in-depth administrative support to the DIT Senior Leadership (SLT) and Senior
Management (SMT) teams as well as general administrative support to the wider
department.
The
team currently works in a hybrid model utilising a collaborative team rota
with a blend of remote working and on-site (SJUH) days weekly.
In
return, we can offer you a varied, interesting, and challenging role working
as part of a fantastic team and offering all the support you need to learn at
pace and achieve your career ambitions.
Expected Shortlisting
Date
07/09/2025
Planned Interview
Date
18/09/2025
Main duties of the job
In
this role you will:
Provide personal assistant support
to members of the Senior Leadership & Management Team including diary
management, email management, appointment setting, meeting support, general
administration, travel & accommodation booking, recruitment support
Provide business and office
management support to the wider department (circa 400 staff) including
booking departmental meeting rooms, raising non-stock requisitions, collation
of staff HR compliance reports, sending departmental wide communications, booking
travel and accommodation, processing Freedom of Information (FOI) requests,
taxi bookings and maintaining departmental trackers and central booking
forms.
Work collaboratively with other
members of the Digital Business Support team to monitor and action emails
through the central joint inbox
Potential requirement for line
management/day to day supervision of administrative officers within the team
About us
DIT
at LTHT is a highly motivated and inclusive place to work. We hold our Leeds
Way Values in high esteem and respect all colleagues. Within the trust we are
always looking to improve and give the best service possible, and we are
looking for individuals with the same drive to join us.
DIT
look after the Trusts information technology, responsible for delivering and
embedding the latest digital innovations, finding the right hardware and
software to meet business needs, turning information into insight and
everything in between. Its an exciting time to join us, as we offer varied
and rewarding opportunities.
Wed
love to consider your application if you want to be a part of delivering
operational services that allow patients to be treated effectively across
Leeds.
Please
note that if you are applying for a fixed term position, should funding be
available to support there may be a possibility of the position becoming
permanent.
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk'
members of our existing workforce to new roles. As such, all our job adverts
are subject to this policy and we reserve the right to close, delay or remove
adverts while this process is completed. If you do experience a delay in the
shortlisting stage of the recruitment cycle, please bear with us while this
process is completed, and contact the named contact if you have any
questions.
Job description
Job responsibilities
Please
see supporting documents for full Job Description with further information on
requirements of the role, the department and workflows and full person
specification.
Job description
Job responsibilities
Please
see supporting documents for full Job Description with further information on
requirements of the role, the department and workflows and full person
specification.
Person Specification
Skills and Behaviours
Essential
- Demonstrate how you utilise organisational skills.
- Provide examples of how you have used interpersonal and communication skills, to liaise with a wide range of people internally/externally to your organisation.
- Demonstrate how you implement excellent attention to detail.
- Detail your advanced skills in Microsoft Office Suite and how you use these in your day-to-day role.
- Provide examples of how you have demonstrated exceptional skills in customer care.
- Provide an example of a time when you have dealt with something in a sensitive and timely manner.
- Demonstrate your ability to multitask and meet conflicting deadlines.
- Provide an example of you implementing a professional attitude to work.
- Provide an example of time you have had to use initiative to solve a problem at work.
Experience
Essential
- Provide information on your experience of working with senior colleagues in a complex, busy environment.
- Provide an example of times you have provided PA support to multiple senior colleagues.
- Provide an example of your experience of working as part of a team and being an effective team player.
- Provide information on your experience and expertise in complex diary management (Microsoft Outlook)
- Provide an example of a time where you have demonstrated the ability to adapt and be flexible to meet tight deadlines.
- Provide examples of how you have built effective working relationships with the senior colleagues that you have provided support to.
- Provide information on your experience of supporting meetings including: creation of agendas, maintenance of action trackers and minute taking skills and how this pertains to governance requirements
Desirable
- Demonstrate any previous experience you have of a similar role within a healthcare environment.
- Demonstrate any previous managerial/supervisory experience you have.
Other Criteria
Essential
- Please explain any ongoing PDP/training you have undertaken throughout your career.
- Please demonstrate a willingness to attend managerial/supervisory courses by providing an example of any relevant courses you have attended.
- Provide examples of a time you have had to manage your own time/workload alongside that of others.
- Provide examples of a time you have had to prioritise a particular piece of work to strict deadlines.
Qualifications
Essential
- Please provide information on the relevant qualifications you have for this position: GCSE (or equivalent) English Language grade C or above
- Please provide information on the relevant qualifications you have for this position: Qualified to RSA3 typing/word processing or equivalent.
- Please provide examples of your excellent typing skills including words per minute.
Desirable
- Please provide any experience you have in shorthand/audio typing.
- Please include details on obtaining a European Computer Driving Licence (ECDL), if this is applicable to you.
Person Specification
Skills and Behaviours
Essential
- Demonstrate how you utilise organisational skills.
- Provide examples of how you have used interpersonal and communication skills, to liaise with a wide range of people internally/externally to your organisation.
- Demonstrate how you implement excellent attention to detail.
- Detail your advanced skills in Microsoft Office Suite and how you use these in your day-to-day role.
- Provide examples of how you have demonstrated exceptional skills in customer care.
- Provide an example of a time when you have dealt with something in a sensitive and timely manner.
- Demonstrate your ability to multitask and meet conflicting deadlines.
- Provide an example of you implementing a professional attitude to work.
- Provide an example of time you have had to use initiative to solve a problem at work.
Experience
Essential
- Provide information on your experience of working with senior colleagues in a complex, busy environment.
- Provide an example of times you have provided PA support to multiple senior colleagues.
- Provide an example of your experience of working as part of a team and being an effective team player.
- Provide information on your experience and expertise in complex diary management (Microsoft Outlook)
- Provide an example of a time where you have demonstrated the ability to adapt and be flexible to meet tight deadlines.
- Provide examples of how you have built effective working relationships with the senior colleagues that you have provided support to.
- Provide information on your experience of supporting meetings including: creation of agendas, maintenance of action trackers and minute taking skills and how this pertains to governance requirements
Desirable
- Demonstrate any previous experience you have of a similar role within a healthcare environment.
- Demonstrate any previous managerial/supervisory experience you have.
Other Criteria
Essential
- Please explain any ongoing PDP/training you have undertaken throughout your career.
- Please demonstrate a willingness to attend managerial/supervisory courses by providing an example of any relevant courses you have attended.
- Provide examples of a time you have had to manage your own time/workload alongside that of others.
- Provide examples of a time you have had to prioritise a particular piece of work to strict deadlines.
Qualifications
Essential
- Please provide information on the relevant qualifications you have for this position: GCSE (or equivalent) English Language grade C or above
- Please provide information on the relevant qualifications you have for this position: Qualified to RSA3 typing/word processing or equivalent.
- Please provide examples of your excellent typing skills including words per minute.
Desirable
- Please provide any experience you have in shorthand/audio typing.
- Please include details on obtaining a European Computer Driving Licence (ECDL), if this is applicable to you.