Job summary
Are
you ready to use your finance, administration, communication, and
organisation skills in a way that makes a positive impact on peoples lives?
If so, we have a fantastic opportunity to become a member of the Digital
& Informatics Team (DIT) the Leeds Teaching Hospitals NHS Trust.
Reporting
to the Business Support Manager your role will support the Supplier
Management function, striving to achieve best value from our contracts. This includes working closely with a variety
of stakeholders to strengthen partner engagement, collaboration, and
performance. You will also support the DIT Capital Programme function,
administer spend and control the process where initial capital funding is
superseded by other future charges.
In
return, we can offer you a varied, interesting, and challenging role working
as part of a fantastic team and offering all the support you need to learn at
pace and achieve your career ambitions.
Interviews will take place on 22nd February 2024.
Main duties of the job
You
will work closely with DIT's Capital Programme Manager and Supplier
Relationship Manager, deputising as appropriate.
You
will play a key role in the monthly recording, reporting and monitoring of
DITs capital expenditure. Proficiency in Microsoft Excel will be crucial to
your role. You will analyse complex data including reconciling monthly
reports received from the Finance department, before transferring against
project plans and highlighting any anomalies.
You
will develop effective and valued relationships with key stakeholders
including colleagues from Procurement, DIT and external Suppliers, and be
part of a team providing expert advice to colleagues. You will support
project managers with building profiles, project forecast plans &
monitoring against actual expenditure. You will engage Suppliers to drive
best value from our contracts.
You
will be responsible for raising purchase orders and receipting against
invoices using Trust financial systems e.g. Oracle.
You
will attend regular meetings including the Trusts Capital Planning Group.
In
collaboration with others you will help identify potential areas of cost
efficiency and assist in the monitoring of cost improvement plans, to
influence new ways of working which improve quality, efficiency or outcomes
and implementing any changes set by others.
About us
DIT
at LTHT is a highly motivated and inclusive place to work. We hold our Leeds
Way Values in high esteem and respect all colleagues. Within the Trust we are
always looking to improve and give the best service possible and we are
looking for individuals with the same drive to join us.
DIT
look after the Trusts information technology, are responsible for delivering
and embedding the latest digital innovations, finding the right hardware and
software to meet business needs, turning information into insight and
everything in between. Its an exciting time to join us, as we offer varied
and rewarding opportunities.
Wed
love to consider your application if you want to be a part of delivering
operational services that allow patients to be treated effectively across
Leeds.
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk'
members of our existing workforce to new roles. As such, all our job adverts
are subject to this policy and we reserve the right to close, delay or remove
adverts while this process is completed. If you do experience a delay in the
shortlisting stage of the recruitment cycle, please bear with us while this
process is completed, and contact the named contact if you have any
questions.
Job description
Job responsibilities
Please
see supporting documents for full Job Description with further information
on: requirements of the role, the department and workflows and full person
specification. Subject to evaluation
Job description
Job responsibilities
Please
see supporting documents for full Job Description with further information
on: requirements of the role, the department and workflows and full person
specification. Subject to evaluation
Person Specification
Experience
Essential
- Expertise in accounting concepts, conventions, policies and procedures and the requirements of the NHS financial Standard Financial Instructions.
- Detailed knowledge of the financial requirements in respect of capital and the difference between capital and revenue.
- Practical experience in a range of accounting environments including financial accounting.
- Substantial experience in a support role providing financial information and detailed advice and guidance to both finance and non-finance managers.
- Substantial experience of analysing, investigating and interpreting financial information and queries.
Desirable
- Experience of a similar role within a healthcare environment
- Significant experience of working within an office environment within a finance discipline
Qualifications
Essential
- Educated to degree level in Business/ accounting or related field or equivalent relevant work-based experience / qualifications.
- Good numeracy skills, competent in processing and interpreting figures.
Desirable
- Willingness to develop through internal and external sources.
Skills & Behaviour
Essential
- Ability to work within clearly defined operating policies without direct supervision
- A personal coping strategy for dealing with colleagues not accepting of or hostile to the requirements of good corporate governance and the need to meet statutory financial requirements.
- A commitment to behaving honestly, openly, impartially, and fairly.
- Willing to develop and maintain excellent working relationships with colleagues, Programme/ Project Managers, and other managers.
Desirable
- Advanced Excel Skills
- The ability to understand the need for consistency of both process and procedure
- A service focus, acknowledging the importance of service quality and the maintenance of high professional standards and with the ability to monitor and audit the quality of work on a regular basis,
- Demonstration of active efforts to influence/ suggesting new ways of working which improve quality, efficiency or outcomes and implementing any changes set by others.
- Good team working skills, having a positive influence on others. Able to carry out work with others and to provide informal training to budget holders and less experienced or new members as required
Additional Requirements
Essential
- Ability to deal with complex issues with a wide range of stakeholder and using appropriate negotiation and persuasion skills.
- Ability to provide and receive complex information/advice some of which may be sensitive in an appropriate manner
- Ability to analyse and interpret complex data and present high quality reports considering a number of options which may involve making judgements, identifying the relationship/trends between issues
- Ability to input data into spreadsheets, with the need to often create and format computerised spreadsheets and databases, both for own use and that of others.
- Ability to produce high quality working papers.
- Ability to organise/plan own work, to ensure that tasks are performed in accordance with set deadlines, responding positively to changes in requirements and timescales.
Person Specification
Experience
Essential
- Expertise in accounting concepts, conventions, policies and procedures and the requirements of the NHS financial Standard Financial Instructions.
- Detailed knowledge of the financial requirements in respect of capital and the difference between capital and revenue.
- Practical experience in a range of accounting environments including financial accounting.
- Substantial experience in a support role providing financial information and detailed advice and guidance to both finance and non-finance managers.
- Substantial experience of analysing, investigating and interpreting financial information and queries.
Desirable
- Experience of a similar role within a healthcare environment
- Significant experience of working within an office environment within a finance discipline
Qualifications
Essential
- Educated to degree level in Business/ accounting or related field or equivalent relevant work-based experience / qualifications.
- Good numeracy skills, competent in processing and interpreting figures.
Desirable
- Willingness to develop through internal and external sources.
Skills & Behaviour
Essential
- Ability to work within clearly defined operating policies without direct supervision
- A personal coping strategy for dealing with colleagues not accepting of or hostile to the requirements of good corporate governance and the need to meet statutory financial requirements.
- A commitment to behaving honestly, openly, impartially, and fairly.
- Willing to develop and maintain excellent working relationships with colleagues, Programme/ Project Managers, and other managers.
Desirable
- Advanced Excel Skills
- The ability to understand the need for consistency of both process and procedure
- A service focus, acknowledging the importance of service quality and the maintenance of high professional standards and with the ability to monitor and audit the quality of work on a regular basis,
- Demonstration of active efforts to influence/ suggesting new ways of working which improve quality, efficiency or outcomes and implementing any changes set by others.
- Good team working skills, having a positive influence on others. Able to carry out work with others and to provide informal training to budget holders and less experienced or new members as required
Additional Requirements
Essential
- Ability to deal with complex issues with a wide range of stakeholder and using appropriate negotiation and persuasion skills.
- Ability to provide and receive complex information/advice some of which may be sensitive in an appropriate manner
- Ability to analyse and interpret complex data and present high quality reports considering a number of options which may involve making judgements, identifying the relationship/trends between issues
- Ability to input data into spreadsheets, with the need to often create and format computerised spreadsheets and databases, both for own use and that of others.
- Ability to produce high quality working papers.
- Ability to organise/plan own work, to ensure that tasks are performed in accordance with set deadlines, responding positively to changes in requirements and timescales.
