Job summary
An
exciting opportunity has arisen for a dynamic self-motivated individual to join
our busy Corporate and Health Records Department at the Leeds Teaching Hospital
Trust (LTHT).
This
is an exciting time to join the Corporate and Health Records Department as we
are transitioning from a paper-led service to an electronic digital service.
In
this role you will support the Health and Corporate Records service across the
Trust, covering all five sites. You will be responsible for the operational
management of services and teams, ensuring this runs in a safe, effective, and
efficient way. You will provide advice to departments within the Trust
regarding corporate records management, in accordance with current legislation
and local/national guidance to support implementation of continuous quality
improvements.
You
will work closely with the Trusts electronic patient record (EPR) team to
assist in the management of the transition from paper to electronic records.
Are
you ready to use your digital information management skills in a way that makes
a positive impact on peoples lives, supporting the utilisation of electronic
records for clinicians enabling them to provide optimal patient care, if so
this role is for you.
Main duties of the job
You
will play a key role in managing the day-to-day organisation and operations of
the health records library and teams across the Trust.
You
will take the lead in the recruitment, development, and motivation of medical
records staff and the health records management team to ensure they are
equipped to undertake their roles and provide an effective and efficient
service.
You
will develop effective and valued relationships with colleagues across the
Trust to actively promote developments and improvements in ways of working, to
ensure the delivery of high-quality record keeping in support of patient care,
using a safe, effective and efficient service delivery approach.
You
will ensure that all records are managed in line with relevant legislation,
maintaining a high standard of data security, confidentiality, availability,
and accuracy in accordance with national and local standards.
You
will demonstrate operational and management experience and skills, be proactive
and organised with great attention to detail and have strong communication
skills to enable you to liaise with both internal and external stakeholders in
a professional manor. You will require the ability to manage large diverse
teams in a busy environment leading by example and inspiring best practice whilst
supporting your team to provide excellent care in line with the Leeds Way
Values.
For a more detailed understanding of the main
responsibilities of this post please refer to the job description document.
About us
Corporate
and Health Records Department is part of the Trust's Digital Information
Technology Team. There is one main Health Records Library based at St James's
Hospital at LTHT. The Department and Team are friendly, supportive, and work
collaboratively to achieve the Departments goals, promoting best practice in
relation to all patient related information whether in paper or electronic
format. They are proactive in the development of services in line with the
trust and department strategy. We are highly motivated due to the demands on
the service. We work closely in teams in the service and support users around
the Trust with the development and implementation of the health and corporate
records management strategy, considering storage requirements for the future
and the moving towards electronic record keeping. Wed love to consider your
application if you are interested in playing a part in the efficient treatment
of patients.
Leeds Teaching Hospitals is committed to our process
of redeploying 'at risk' members of our existing workforce to new roles. As
such, all our job adverts are subject to this policy and we reserve the right
to close, delay or remove adverts while this process is completed. If you do
experience a delay in the shortlisting stage of the recruitment cycle, please
bear with us while this process is completed, and contact the named contact if
you have any questions.
Job description
Job responsibilities
Please see supporting documents for full Job
Description with further information on: requirements of the role, the
department and workflows and full person specification.
Job description
Job responsibilities
Please see supporting documents for full Job
Description with further information on: requirements of the role, the
department and workflows and full person specification.
Person Specification
Other Criteria
Essential
- Must be able to travel between sites to provide cross cover on a city wide basis.
Qualifications
Essential
- Management Qualification
- Educated to a degree level plus post grad diploma in management, Or 6 years highly relevant, in depth experience.
Experience
Essential
- 6 years experience of work in a health records related setting
- Proven experience of working and using the WinDIP system.
- Proven experience of effective performance monitoring
- Proven experience of developing and implementing working processes
- Proven experience of operational management
- Proven experience of significant staff management experience
- Proven experience successful project management
- Proven experience giving presentations to large groups of people
- Experience of working with senior managers and others to improve service
- Managing significant change in an operational environment
- Management of complex budget
Desirable
- Previous Management of a Medical Records Department
Skills and Behaviours
Essential
- Capable of working with all levels and disciplines of staff within the Trust
- Capable of tactical and strategic planning
- Skilled in influencing, negotiating and building working relationships
- A mature, compassionate disposition and an ability to communicate with all ages and social groups
- Promotes the importance of service quality and looks for ways to improve the service provided
- Makes conscious choices about their own personal development and orchestrates appropriate development opportunities.
- Leadership, mentoring and facilitator skills
- Proven problem solving skills
- Excellent communication skills (written and oral)
- Performance analysis
- Ability to present information
- Ability to negotiate and influence staff at all levels and disciplines
Person Specification
Other Criteria
Essential
- Must be able to travel between sites to provide cross cover on a city wide basis.
Qualifications
Essential
- Management Qualification
- Educated to a degree level plus post grad diploma in management, Or 6 years highly relevant, in depth experience.
Experience
Essential
- 6 years experience of work in a health records related setting
- Proven experience of working and using the WinDIP system.
- Proven experience of effective performance monitoring
- Proven experience of developing and implementing working processes
- Proven experience of operational management
- Proven experience of significant staff management experience
- Proven experience successful project management
- Proven experience giving presentations to large groups of people
- Experience of working with senior managers and others to improve service
- Managing significant change in an operational environment
- Management of complex budget
Desirable
- Previous Management of a Medical Records Department
Skills and Behaviours
Essential
- Capable of working with all levels and disciplines of staff within the Trust
- Capable of tactical and strategic planning
- Skilled in influencing, negotiating and building working relationships
- A mature, compassionate disposition and an ability to communicate with all ages and social groups
- Promotes the importance of service quality and looks for ways to improve the service provided
- Makes conscious choices about their own personal development and orchestrates appropriate development opportunities.
- Leadership, mentoring and facilitator skills
- Proven problem solving skills
- Excellent communication skills (written and oral)
- Performance analysis
- Ability to present information
- Ability to negotiate and influence staff at all levels and disciplines
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
