Leeds Teaching Hospitals

Senior Medical Deployment Officer (XN05)

The closing date is 06 February 2026

Job summary

The post holder will work within a core operational function, in relation with other members of the wider Human Resources team providing advice to operational and clinical managers within Clinical Service Units (CSUs) on the deployment, management and effective use of the trusts medical workforce and temporary medical staff. The post holder will work within broad policy guidelines, interpreting national policy advice and guidance relating to medical workforce and deployment on e-rostering/bank systems.

Expected Shortlisting Date

09/02/2026

Planned Interview Date

16/02/2026

Main duties of the job

The post holder will be responsible for the work of a small team supporting designated CSU/s or a group of specialties to:

Ensure that the e-rostering system has the correct Rota templates against each roster.

Upload residents doctors and align them to rosters from the Electronic staff Record (ESR).

Produce live rosters from the templates.

Manage real time of resignations, swaps, sickness and absence recording on the e-Rostering system.

Manage resident doctor rota gaps including securing the recruitment of medical bank staff and temporary staffing solutions in conjunction with operational and clinical managers ensuring savings/benefits are delivered in accordance with NHSI guidelines on temporary staffing and Agency Rules.

Identify and monitor breaches of safe working hours that will impact patient care as stipulated within the the rules of the Resident Doctor Contract 2016 escalating and identifying alternative solutions.

The post holder will be responsible for the day-to-day management of a team, including annual leave, sickness absence and appraisals.

The post holder will provide a vital role in the on-going maintenance of data integrity and data quality assurance by their team.

About us

LTHT is one of the largest and busiest hospital trusts in the UK, providing a wide range of local, regional and national specialist services. The Trust is a major centre for patient care, teaching, research and innovation. LTHT operates across several hospital sites including Leeds General Infirmary, St Jamess University Hospital, Leeds Childrens Hospital, Chapel Allerton Hospital, Seacroft Hospital, Leeds Dental Institute and Wharfedale Hospital. Together, these sites deliver comprehensive services covering emergency and acute care, surgery, cancer treatment, maternity and neonatal care, paediatrics, diagnostics and specialist outpatient services. The Trust is recognised for delivering complex and specialist care to patients across the region and works closely with academic partners such as the UoL. LTHT is committed to high-quality, safe and compassionate care, continuous improvement and supporting the development of it's workforce.

Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

Date posted

16 January 2026

Pay scheme

Agenda for change

Band

Band 5

Salary

£31,049 to £37,796 a year

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

C9298-HMR-0122

Job locations

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF

Job description

Job responsibilities

As a Senior Medical Deployment Officer the post holder will be responsible for the leadership of a team of Officers and Assistants supporting designated Clinical Service Units or a group of specialties to:

- Ensure that the e-rostering system has the correct Rota templates against each roster.

- Upload resident doctors and align them to rosters from the Electronic staff Record (ESR).

- Produce live rosters from the templates.

- Manage real time of resignations, swaps, sickness and absence recording on the e-rostering system.

- Manage resident doctor rota gaps including securing the recruitment of medical bank staff and temporary staffing solutions in conjunction with operational and clinical managers ensuring savings/benefits are delivered in accordance with NHSI guidelines on temporary staffing and Agency Rules.

- Identify and monitor breaches of safe working hours that will impact patient care as stipulated within the rules of the Resident Doctor Contract 2016 escalating and identifying alternative solutions.

- Provide a vital role in the on-going maintenance including auditing data integrity and data quality assurance.

- Work with local Rota Co-ordinators to plan and allow for update of medical staff on e-rostering at time of rotation adhering to national timescales stipulated in the Resident Doctor Contract 2016 and fulfilling reporting requirements to other NHS organisations e.g. NHSI.

- To ensure that exception payments and Time Owed In Lieu claims are recorded and processed within timescales as determined in the Resident Doctor Contract 2016.

- To keep up to date with changes to national medical terms and conditions of service policies and procedures, employment law and human resources best practice in order to advise operational managers and clinicians as required.

- To work with the wider Human Resources function to ensure that electronic systems are maintained up to date and that no doctor is working within the Trust without the appropriate qualifications.

- The post holder will undertake such duties as maybe required to ensure that the e-rostering system for junior doctors is fully incorporated within CSUs.

- The post holder will be expected to be an advanced e-rostering user, able to encourage and support others to resolve queries.

- To ensure pre-employment checks for temporary staff are compliant and that no doctor is working without the appropriate pre-employment checks.

- To ensure that locum and agency doctor timesheets are checked as accurate against bookings held on electronic systems in a timely manner and that any discrepancies are dealt with.

- Day-to-day management of a medical deployment team including co-ordinating leave/cover and ensuring the team are able to offer the Trust the appropriate service levels at evenings/weekends/bank holidays. - --- Organising cross cover within the team for CSU/specialty areas.

- Monitoring and recording sick leave of their team members, completing Return to Work interviews and following Trust attendance management policy when required.

- The post holder will be responsible for carrying out regular 1:1s, annual appraisals and PDP reviews for members of their team, following Trust supporting performance and conduct policies when required.

- Responsible for disseminating information and updates within their team.

- The post holder will be responsible for monitoring and ensuring the accuracy of data entered by themselves and their team and will undertake a performance review as and when training needs are identified.

- Assessing situations escalated by team members, providing advice and support, the post holder will possess the ability to make decisions that affect others.

- To take responsibility for working on own initiative, escalating issues to a higher authority when necessary.

- Interpret Trust policies and ensure they are reflected in every aspect of the e-rostering/deployment implementation and enforced within local practices.

- Contribute to specific projects across HR as requested.

- Undertake any other duties commensurate with the role as required by the Medical Workforce Manager or Assistant Medical Workforce Manager.

Please note, applications may be checked for the use of artificial intelligence. Please ensure your submission genuinely reflects your own experiences, skills and knowledge.