Job summary
This role provides a high standard of administration service, to support the Medical Workforce and Medical Deployment functions adhering to departmental guidelines and policies.
To undertake a range of clerical and administrative duties which will include receiving and checking documentation, reports, entering information onto the appropriate IT systems and retrieving information as and when required.
The post holder will work within the department/team to which they are assigned, working within standard operating procedures, policies and agreed local procedures relevant to that Department.
Main duties of the job
To be fully conversant with and adhere to standard operating procedures, policies and agreed departmental procedures.
To provide a full clerical support service to the Department including organising, sorting and filing documents and papers; dealing with emails photocopying, and distributing information by post or email;
Check/enter doctors details on to PReP and other Systems.
To request and retrieve relevant information from the appropriate administration system (electronic or paper systems)
Prepare documentation for processing, including inputting, photocopying or scanning.
Maintain and update databases, ensuring information is accurately recorded, prioritising within departmental guidelines and escalating unresolved situations/issues to appropriate line manager.
To deal with telephone queries from doctors
Provide suitable cover for other clerical staff in cases of absences, as delegated by line manager.
Participate in in-service training
Participate in mandatory training annually
Participate in annual performance appraisal
General office work and any other duties assigned by the Medical Assistant Workforce Manager
About us
Our values are part of what make us different from other trusts, so we see this as a strength, as well as a responsibility. They have been developed by our staff and set out what they see as important to how we work. Our five values are:
Patient-centred
Collaborative
Fair
Accountable
Empowered
All our actions and endeavours will be guided and evaluated through these values
Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.
Details
Date posted
01 December 2025
Pay scheme
Agenda for change
Band
Band 2
Salary
£24,465 a year
Contract
Permanent
Working pattern
Full-time
Reference number
C9298-HMR-0121
Job locations
St. James's University Hospital
Beckett Street
Leeds
LS9 7TF
Employer details
Employer name
Leeds Teaching Hospitals
Address
St. James's University Hospital
Beckett Street
Leeds
LS9 7TF
Employer's website
https://www.leedsth.nhs.uk/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
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