Job summary
We
have an exciting opportunity for three individuals to join our Team as
Medical Deployment Officers working within a Medical Deployment Team
providing a quality medical deployment service within Leeds Teaching
Hospitals NHS Trust.
The
role will involve managing Resident doctor rota gaps on the electronic
rostering system, recording of resignations, updating of swaps, absence, and
sicknesses and booking Internal Bank and external Agency doctors as requested
by medical departments.
Applicants
will need excellent communication skills, be highly organised and have the
ability to meet deadlines. The post holder will be required to work
independently and, in a team, as well as collaboratively with other
departments. The post host will be required to have a positive attitude to
maintain high standards with attention to detail and accuracy at all times.
Expected Shortlisting
Date
18/09/2025
Planned Interview
Date
25/09/2025
Main duties of the job
The
successful candidate will support designated Clinical Service Units (CSUs)
with the rostering of Resident Doctors:
Ensure that electronic rostering system has the correct rota templates
against each roster.
Upload Resident Doctors to the electronic rostering system and adhere to
national rotation timescales stipulated in the Resident Doctor Contract 2016
Work with CSUs and individual resident doctors to co-ordinate Less Than Full
Time working patterns and plan appropriate service cover in accordance with
Resident Doctor Contract 2016.
Manage real time of resignations, swaps, sickness and absence recording on
the e-rostering system
Analyse the e-rostering system to identify and monitor breaches of safe
working hours, escalating and identifying alternative solutions.
Work closely with Rota Co-ordinators to coordinate, run and publish rosters
in line with rotation timescales.
Use bank/agency systems to co-ordinate bookings for internal and external
medical locum and agency staff promptly and effectively
The post holder will provide and
receive complex information relating to medical staff working patterns,
interpreting and validating rules, terms and conditions of the Resident
Doctor Contract 2016 and fulfilling reporting requirements to other NHS organisations
e.g. NHSI for example 48 hour and 72-hour breach report.
About us
THE
LEEDS WAY VALUES
Our
values are part of what make us different from other trusts, so we see this
as a strength, as well as a responsibility. They have been developed by our
staff and set out what they see as important to how we work. Our five values are:
Patient-centered
Collaborative
Fair
Accountable
Empowered
All
our actions and endeavours will be guided and evaluated through these values.
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk'
members of our existing workforce to new roles. As such, all our job adverts
are subject to this policy and we reserve the right to close, delay or remove
adverts while this process is completed. If you do experience a delay in the
shortlisting stage of the recruitment cycle, please bear with us while this
process is completed, and contact the named contact if you have any
questions.
Job description
Job responsibilities
JOB
PURPOSE
The
post holder will work to deliver the Medical Workforce Strategy through the
implementation of medical workforce projects, including for example temporary
medical agency utilisation and the deployment of medical workforce using
e-rostering/bank systems.
JOB
DIMENSIONS
To
work within a Medical Deployment/Bank Office team to provide a quality
medical deployment service within Leeds Teaching Hospitals NHS Trust,
managing Resident doctor rota gaps, recording of resignations, swaps,
absence, and sickness and booking Internal Bank doctors and Agency doctors as
requested by medical departments.
The
medical deployment/bank service will:
Ensure that the e-Rostering system
has the correct Doctors Roster System (DRS) templates against each roster.
Upload Resident doctors and align
them to rosters from the electronic staff Record (ESR).
Producing live rosters from the
templates.
Manage real time of resignations,
swaps, sickness, and absence recording on the e-Rostering system.
Identify and monitor breaches of
safe working hours that will impact patient care as stipulated within the
rules of the Resident Doctor Contract 2016 escalating and identifying
alternative solutions.
Managing Resident doctor rota gaps
including securing the recruitment of medical bank staff and temporary
staffing solutions in conjunction with senior medical staff.
Additionally,
the post holder will manage rota gaps alongside the Medical Deployment
Assistant, this will include advertising out medical locum gaps through the
methods messaging, emailing and phone calls and coordinating the recruitment
of medical bank staff.
KNOWLEDGE,
SKILLS AND EXPERIENCE REQUIRED
Significant administrative
experience, preferably in the NHS or similar complex organisation.
Knowledge and awareness of good
practice in administrative processes associated with the recruitment and
deployment of staff, including employment checks.
Have a working knowledge of medical
staffing employment practice and Resident Doctor Contract 2016
Ability to communicate with staff,
medical staff, and managers at all levels.
Effective and adaptable
interpersonal and influencing skills including negotiations skills and an
ability to remain calm in tense situations.
The post holder must possess
excellent communication skills and be able to deal with staff using tact and
diplomacy. The post holder will have experience of working in a customer
focussed and facing environment and be experienced in dealing with matters of
a confidential nature.
Advanced keyboard skills - able to
produce professional letters, spreadsheets, reports etc.
Able to analyse and assimilate
information relating to staff rotas as a basis for identifying and resolving
potential problems.
Have sufficient knowledge of
Healthroster/Bankstaff within 6 weeks on entry to post to enable the
production of non-routine reports.
Have the capacity to prioritise
their workload, work towards and meet challenging timescales as set by others
and organise own workload.
Previous experience of providing
supervision and support to junior team members.
Proven experience of taking
accountability and responsibility for decisions they have made.
Job description
Job responsibilities
JOB
PURPOSE
The
post holder will work to deliver the Medical Workforce Strategy through the
implementation of medical workforce projects, including for example temporary
medical agency utilisation and the deployment of medical workforce using
e-rostering/bank systems.
JOB
DIMENSIONS
To
work within a Medical Deployment/Bank Office team to provide a quality
medical deployment service within Leeds Teaching Hospitals NHS Trust,
managing Resident doctor rota gaps, recording of resignations, swaps,
absence, and sickness and booking Internal Bank doctors and Agency doctors as
requested by medical departments.
The
medical deployment/bank service will:
Ensure that the e-Rostering system
has the correct Doctors Roster System (DRS) templates against each roster.
Upload Resident doctors and align
them to rosters from the electronic staff Record (ESR).
Producing live rosters from the
templates.
Manage real time of resignations,
swaps, sickness, and absence recording on the e-Rostering system.
Identify and monitor breaches of
safe working hours that will impact patient care as stipulated within the
rules of the Resident Doctor Contract 2016 escalating and identifying
alternative solutions.
Managing Resident doctor rota gaps
including securing the recruitment of medical bank staff and temporary
staffing solutions in conjunction with senior medical staff.
Additionally,
the post holder will manage rota gaps alongside the Medical Deployment
Assistant, this will include advertising out medical locum gaps through the
methods messaging, emailing and phone calls and coordinating the recruitment
of medical bank staff.
KNOWLEDGE,
SKILLS AND EXPERIENCE REQUIRED
Significant administrative
experience, preferably in the NHS or similar complex organisation.
Knowledge and awareness of good
practice in administrative processes associated with the recruitment and
deployment of staff, including employment checks.
Have a working knowledge of medical
staffing employment practice and Resident Doctor Contract 2016
Ability to communicate with staff,
medical staff, and managers at all levels.
Effective and adaptable
interpersonal and influencing skills including negotiations skills and an
ability to remain calm in tense situations.
The post holder must possess
excellent communication skills and be able to deal with staff using tact and
diplomacy. The post holder will have experience of working in a customer
focussed and facing environment and be experienced in dealing with matters of
a confidential nature.
Advanced keyboard skills - able to
produce professional letters, spreadsheets, reports etc.
Able to analyse and assimilate
information relating to staff rotas as a basis for identifying and resolving
potential problems.
Have sufficient knowledge of
Healthroster/Bankstaff within 6 weeks on entry to post to enable the
production of non-routine reports.
Have the capacity to prioritise
their workload, work towards and meet challenging timescales as set by others
and organise own workload.
Previous experience of providing
supervision and support to junior team members.
Proven experience of taking
accountability and responsibility for decisions they have made.
Person Specification
Additional Requirements
Essential
- Effective and adaptable interpersonal and influencing skills including an ability to remain calm in tense situations
- Be able to prioritise their own work and that of supporting staff, work towards and meet challenging timescales
Qualifications
Essential
- 5 GCSEs A*- C including maths and English
- A Level or equivalent
Experience
Essential
- Knowledge and awareness of good practice in administrative processes associated with the recruitment and deployment of staff, including employment checks.
- Knowledge of staff rotas, particularly for medical staff
- Able to assimilate information relating to staff rotas as basis for identifying and resolving problems.
- Significant administrative experience, preferably in the NHS or similar complex organisation
- Excellent Keyboard skills Word, Excel, and PowerPoint
Desirable
- Have a working knowledge of medical staffing employment practice and Resident Doctor Contract 2016
- Previous experience in providing supervision and support to junior team members.
- Understanding of data protection principles
Skills & behaviours
Essential
- Uses own initiative and is motivated, tenacious, and resilient.
- Ability to communicate effectively with staff, medical staff and managers at all levels, including external stakeholders. Logical and well organised
- Able to work flexibly as part of a team and as an individual
Desirable
- Self-awareness of own strengths and limitations, with a commitment to continuous personal development to meet departmental and Trust objectives
- A commitment to the effective administration of staff rotas and related matters and an awareness of its direct contribution to service and departmental objectives
Person Specification
Additional Requirements
Essential
- Effective and adaptable interpersonal and influencing skills including an ability to remain calm in tense situations
- Be able to prioritise their own work and that of supporting staff, work towards and meet challenging timescales
Qualifications
Essential
- 5 GCSEs A*- C including maths and English
- A Level or equivalent
Experience
Essential
- Knowledge and awareness of good practice in administrative processes associated with the recruitment and deployment of staff, including employment checks.
- Knowledge of staff rotas, particularly for medical staff
- Able to assimilate information relating to staff rotas as basis for identifying and resolving problems.
- Significant administrative experience, preferably in the NHS or similar complex organisation
- Excellent Keyboard skills Word, Excel, and PowerPoint
Desirable
- Have a working knowledge of medical staffing employment practice and Resident Doctor Contract 2016
- Previous experience in providing supervision and support to junior team members.
- Understanding of data protection principles
Skills & behaviours
Essential
- Uses own initiative and is motivated, tenacious, and resilient.
- Ability to communicate effectively with staff, medical staff and managers at all levels, including external stakeholders. Logical and well organised
- Able to work flexibly as part of a team and as an individual
Desirable
- Self-awareness of own strengths and limitations, with a commitment to continuous personal development to meet departmental and Trust objectives
- A commitment to the effective administration of staff rotas and related matters and an awareness of its direct contribution to service and departmental objectives
