Leeds Teaching Hospitals

Medical Deployment Officer (XN04)

This job is now closed

Job summary

**This is a fixed term position which is currently vacant until April 2025, this is subject to change**

The post holder will work within a site based medical workforce deployment office (SJUH) to deliver the Medical Workforce Strategy through the implementation of medical workforce projects, including for example temporary medical agency utilisation, deployment of medical workforce using e-rostering/bank systems.

The post holder will need to be able to communicate information effectively, concisely and accurately in a constantly changing environment.

The post holder will be expected to work autonomously within their own area, seeking guidance from the Medical Workforce Manager/Lead as required. They will participate in the delivery of both national and local Medical Staffing and Human Resource strategies in relation to medical staff. Provide support the Divisions in achieving their business objectives through the fair and effective management of medical staff.

Expected Shortlisting Date

20/11/2024

Planned Interview Date

Week Commencing 25th Nov 24

Main duties of the job

The post holder will be responsible for supporting the Medical Workforce Manager in the delivery of the Trusts Medical Workforce Strategy. They will provide day to day administrative support to the Medical Workforce Manager/Lead and maintain reporting and monitoring systems to allow ease of access to all aspects of Medical Workforce work. Provide meeting administration which includes arranging, taking minutes and following up actions.

The post holder will assist with or lead in the development of documentation and information relating to Medical Workforce work programmes/ projects from within LTHT and from the wider NHS, for example project plans, communication plans, risk and issues management. They will maintain information relating to Medical Workforce work programmes/ projects and produce up to date reports for Clinical Service Units and Corporate teams.

Additionally the post holder will contribute to supporting the Trusts wider Medical Staffing agenda. This will include undertaking activities related to medical workforce deployment. They will be required to deal with a wide range of employment related queries from staff and managers, prospective and successful candidates relating to medical recruitment, and the Deanery.

About us

Leeds Teaching Hospitals NHS Trust provides care and treatment to over a million patients a year and has an annual turnover in excess of £1Bn. We employ over 20,000 employees and have the ambition to be The Best Place to Work, with the Leeds Way values at heart of everything we do. The Trust is an exciting and progressive organisation and we were recently shortlisted for the CIPD Award of Team of the Year and were recent winners of the 2021 CIPD Apprenticeship award. In joining us, we offer the opportunity to play a significant management role as part of an organisation with outstandingly talented and committed people. If you are motivated to join us at this critical and exciting time, we would very much look forward to hearing from you. In return we offer an excellent benefits package, a commitment to flexible working and a strong commitment to personal development.

Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

Date posted

29 October 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year

Contract

Fixed term

Duration

6 months

Working pattern

Full-time, Flexible working

Reference number

C9298-HMR-0094

Job locations

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF

Job description

Job responsibilities

The successful candidate will support designated Clinical Service Units (CSUs) with the rostering of Resident Doctors:

Ensure that Healthroster has the correct rota templates against each roster.

Upload Resident Doctors to Healthroster, adhering to national rotation timescales stipulated in the Resident Doctor Contract 2016.

Work with CSUs and individual resident doctors to co-ordinate Less Than Full Time working patterns and plan appropriate service cover in accordance with Resident Doctor Contract 2016.

Manage real time of resignations, swaps, sickness, and absence recording on the e-rostering system.

Analyse the e-rostering system to identify and monitor breaches of safe working hours, escalating and identifying alternative solutions.

Work closely with Rota Co-ordinators to coordinate, run, and publish rosters in line with rotation timescales.

Use bank/agency systems to co-ordinate bookings for internal and external medical locum and agency staff promptly and effectively.

Applicants will need excellent communication skills, be highly organised and can meet deadlines. The post holder will be required to work independently and, in a team, as well as collaboratively with other departments within the organisation. The post holder will be required to have a positive attitude to maintain high standards with attention to detail and accuracy at all times.