HR Support Team Leader (XN04)

Leeds Teaching Hospitals

This job is now closed

Job summary

Are you up for a new challenge?

Do you have experience in supporting a clinical service to optimise its efficacy and smooth running?

Do you enjoy evaluating processes and developing new ways of working?

Then this may be of intertest you!

We are looking for a Band 4 Support Team Leader to work in the new Staff Immunisation Team. This is an exciting opportunity to join this new and developing team who are responsible for all staff immunisations offered within the Occupational Health Service. You will work closely with the Clinical Leads and be supported by the Administrative Manager to review current practice and implement new processers during service review and development. You will line manage a small team of two Support Administrative Officer.

All LTHT staff will be offered flu and covid vaccinations this winter to provide protection from these potentially life-threatening diseases. These will be delivered through large clinics at LGI and St James, smaller clinics at the peripheral sites and via a roving team who will visit wards and other areas of work. Other immunisations are offered to specific staff depending on individual risk and role. This is the first time there will be a dedicated team to implement all vaccinations offered which makes this role both challenging and exciting.

This is a 2-year fixed term contract (secondments may be considered) and sits within the Occupational Health Service based in Trust HQ

Main duties of the job

What you will do

Build clinics on Vaccine Track (vaccine booking system) training will be given.

Maintain a daily data dashboard.

Line manage two staff including rota for working across LGI and St James

Maintain accurate data for reporting purposes.

Ensure training records reflected on ESR

Support meeting and diary planning

Support clinicians with IT issues relating to system log ins

Stores ordering and stock control

Admin support at vaccination clinics

IT assurance

Responding to vaccine related questions via telephone or dedicated email.

About us

By joining Leeds Teaching Hospitals NHS Trust, you become part of a pioneering healthcare environment. We are part of the West Yorkshire Association of Acute Trusts (WYAAT), collaborating across the region to deliver the highest quality care. Our values, patient-centered, collaborative, fair, accountable, and empowered are at the core of everything we do.

Here, your work will make a real difference and you'll have the opportunity to grow professionally through continuous development and mandatory training.

Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

Date posted

05 September 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year

Contract

Fixed term

Duration

24 months

Working pattern

Full-time, Flexible working

Reference number

C9298-HMR-0057

Job locations

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF

Job description

Job responsibilities

The post-holder will be responsible for the day to day management of the Staff Winter Vaccination administrative team and HR OH&W admin support team, ensuring effective coordination of work and the provision of a comprehensive support service in order that work targets are met within the department.

The post-holder will be responsible for providing advice and leadership at an advanced level and for maintaining the quality standards of the administration team for whom direct line responsibility is held.

To manage a small team of staff consisting of 2 WTE staff.

The post-holder has a key role in the planning, implementation, maintenance and review of office systems and procedures relating to an effective and efficient service delivery.

Job description

Job responsibilities

To manage a small team of staff consisting of 2 WTE staff.

The post-holder has a key role in the planning, implementation, maintenance and review of office systems and procedures relating to an effective and efficient service delivery.

Person Specification

Qualifications

Essential

Good General Education

Desirable

ECDL certificate or working towards
Other Microsoft applications eg EXcel

Skills & Behaviours

Essential

Good team worker
Able to work independently and with minimum supervision.
Effective interpersonal skills, able to liaise with all levels and grades of staff offering guidance and interpretation on processes and information
Proficient IT skills and computer literacy, including relevant software experience for example spreadsheets, word processing and databases.

Desirable

Adaptable and flexible

Experience

Essential

Proven record of good personal organisation and the ability to cope with short-term and varied targets
Management skills including the audit, review and revision of processes and systems.

Desirable

Supervisory and training experience, including recruitment, appraisals, absence monitoring, initial stages of grievance and discipline.

Person Specification

Qualifications

Essential

Good General Education

Desirable

ECDL certificate or working towards
Other Microsoft applications eg EXcel

Skills & Behaviours

Essential

Good team worker
Able to work independently and with minimum supervision.
Effective interpersonal skills, able to liaise with all levels and grades of staff offering guidance and interpretation on processes and information
Proficient IT skills and computer literacy, including relevant software experience for example spreadsheets, word processing and databases.

Desirable

Adaptable and flexible

Experience

Essential

Proven record of good personal organisation and the ability to cope with short-term and varied targets
Management skills including the audit, review and revision of processes and systems.

Desirable

Supervisory and training experience, including recruitment, appraisals, absence monitoring, initial stages of grievance and discipline.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.