Job summary
Expected Shortlisting
Date:
19/03/2025
Planned Interview
Date:
27/02/2025
Over
61,000 people work in health and social care across Leeds. In Leeds, one of our strategic workforce
priorities is to reduce health inequalities in and through our workforce. We
know that certain populations in our city have poorer health outcomes than
others. This can be linked to where they live, their ethnicity, a disability
and range of wider characteristics.
As
a city we have embarked on a range of initiatives to address Health
Inequalities, and the Health Equity CPD programme is focussed initially on
supporting our nurses, midwives, AHPs and care support workers to better
understand and reduce inequalities.
The
ambition of the programme is to work with stakeholders to identify the gaps
in training provision that will make a real difference to practice and
co-develop what is required for staff in both direct care provider roles and
in coordinator and leadership roles, as well as supporting whole team
development.
Main duties of the job
This
role will report to and work closely with the Health Equity CPD Development
Lead, providing high level project and administrative support. This includes:
Providing administrative support
for the CPD programme, including managing communications, scheduling
meetings, booking venues, creating process maps.
Dealing with enquiries and requests
ensuring these are dealt with in a timely manner
Being highly proficient in MS
Office and simple online software
Excellent customer service and
partnership working skills.
Ability to work autonomously, use
initiative to problem solve creatively as well as organise and prioritise own
workload
Strong, confident communication
skills both written and oral
Ability to be flexible and adapt to
new pieces of work as priorities change
A particular focus for this role
will be to support the development of training resources including
e-learning. Experience of working in a training and development function will
be an advantage.
About us
The
Leeds Health and Care Academy is a unique, exciting team created to work on
behalf of the entire Leeds health and care sector. Our partners include Leeds
NHS Trusts, Leeds City Council the ICB in Leeds, the citys colleges and
universities and third sector services. Our work spans learning and
development for the current workforce, supporting candidates moving into or
across health and care organisations in Leeds, and working alongside partners
on collaborative workforce projects that have been designed to strengthen our
effectiveness as a system and maximise the opportunities that a joined-up
approach could bring.
Our
ambition is for Leeds to be the best city for training and working in the
sector, with progressive, diverse careers for all students and staff,
inspiring the next generation of health and care workers. It will be a
healthy and caring city for all ages, where people who are the poorest
improve their health the fastest.
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk'
members of our existing workforce to new roles. As such, all our job adverts
are subject to this policy and we reserve the right to close, delay or remove
adverts while this process is completed. If you do experience a delay in the
shortlisting stage of the recruitment cycle, please bear with us while this
process is completed, and contact the named contact if you have any
questions.
Job description
Job responsibilities
Working
closely with the Health Equity CPD Development Lead, this is a key post in
supporting the development of a portfolio of Learning and Development
products relating to health equity. You will work to ensure outcomes are
successfully achieved by providing high level project and administrative
support, highlighting and escalating any issues and risks proactively.
You
will work with a range of stakeholders including adult and childrens social
care, NHS trusts, independent and voluntary sector providers, and
educational institutions in the city. You will also be expected to directly
engage with the health and social care workforce.
The
post holder will provide support in assisting with and supporting:
Day
to day administration and support for programmes and projects, including
planning, tracking and monitoring
progress and risk management
Arrange
meetings, workshop, workgroups and board meetings including: agenda planning
and preparation, attendance, contributing to and minuting and following up
actions
Maintain
reporting and monitoring systems to allow ease of access to programme information.
Ensure
there are appropriate archive systems that allow the tracing of key decisions
and audit trails.
Support
colleagues in the evaluation of programmes and reporting
The
post holder will need to manage their own workload using initiative to adhere
to time scales and deadlines and to seek to identify and offer solutions to
problems and areas for improvement.
Job description
Job responsibilities
Working
closely with the Health Equity CPD Development Lead, this is a key post in
supporting the development of a portfolio of Learning and Development
products relating to health equity. You will work to ensure outcomes are
successfully achieved by providing high level project and administrative
support, highlighting and escalating any issues and risks proactively.
You
will work with a range of stakeholders including adult and childrens social
care, NHS trusts, independent and voluntary sector providers, and
educational institutions in the city. You will also be expected to directly
engage with the health and social care workforce.
The
post holder will provide support in assisting with and supporting:
Day
to day administration and support for programmes and projects, including
planning, tracking and monitoring
progress and risk management
Arrange
meetings, workshop, workgroups and board meetings including: agenda planning
and preparation, attendance, contributing to and minuting and following up
actions
Maintain
reporting and monitoring systems to allow ease of access to programme information.
Ensure
there are appropriate archive systems that allow the tracing of key decisions
and audit trails.
Support
colleagues in the evaluation of programmes and reporting
The
post holder will need to manage their own workload using initiative to adhere
to time scales and deadlines and to seek to identify and offer solutions to
problems and areas for improvement.
Person Specification
Skills & Behaviours
Essential
- Understanding of data protection legislation including GDPR
- Strong communication skills, both written and oral
- Strong planning and organisational skills and ability to multi-task
- Ability to work collaboratively within a team
- Excellent IT skills including MS Office products Word, Excel, Project & PowerPoint.
- Ability to prioritise and organise own workload delivering to deadlines
- Proactive, reliable team worker with a professional attitude
Desirable
- Diary management experience.
- Taking and transcribing formal meeting minutes
Experience
Essential
- Experience of providing high level administration support to projects and programmes
- Ability to recognise risks or issues and the implication for the project.
- Ability to plan and organise complex activities, formulating and adjusting plans as necessary.
- Evidence of working autonomously within the constraints of agreed policy & procedure.
Desirable
- Working in a Health or Care setting.
- Experience of working within a HR, training or development function
Qualifications
Essential
- Evidence of continued personal development.
- 5 GCSEs including Maths and English
- Diploma or equivalent
Desirable
- 1st level Degree or equivalent gained by experience and training
Other Criteria
Essential
- Can demonstrate good organisational and time management skills.
- Ability to analyse complex data and communicate findings either by presentation or written report.
- Ability to manage several activities and deal with frequent interruptions.
Person Specification
Skills & Behaviours
Essential
- Understanding of data protection legislation including GDPR
- Strong communication skills, both written and oral
- Strong planning and organisational skills and ability to multi-task
- Ability to work collaboratively within a team
- Excellent IT skills including MS Office products Word, Excel, Project & PowerPoint.
- Ability to prioritise and organise own workload delivering to deadlines
- Proactive, reliable team worker with a professional attitude
Desirable
- Diary management experience.
- Taking and transcribing formal meeting minutes
Experience
Essential
- Experience of providing high level administration support to projects and programmes
- Ability to recognise risks or issues and the implication for the project.
- Ability to plan and organise complex activities, formulating and adjusting plans as necessary.
- Evidence of working autonomously within the constraints of agreed policy & procedure.
Desirable
- Working in a Health or Care setting.
- Experience of working within a HR, training or development function
Qualifications
Essential
- Evidence of continued personal development.
- 5 GCSEs including Maths and English
- Diploma or equivalent
Desirable
- 1st level Degree or equivalent gained by experience and training
Other Criteria
Essential
- Can demonstrate good organisational and time management skills.
- Ability to analyse complex data and communicate findings either by presentation or written report.
- Ability to manage several activities and deal with frequent interruptions.
