Leeds Teaching Hospitals

Materials Management & Stores Supervisor (XN04)

The closing date is 04 February 2026

Job summary

Do you have excellent personal people management skills? Have you got experience in inventory management systems? Do you excel under pressure? Do you strive for innovation? Is public sector healthcare where your passion lies? Great salary with regular review points. Excellent pension. Staff benefits including gym memberships, blue light card discounts and Viv-up discounts across many sectors. Fantastic Health & Wellbeing support networks, including financial, mental & physical health, access to physiotherapy etc. Supplies is part of the Procurement department, where a wealth of training and progression possibilities are possible. Training is always supported and encouraged by managers. This role is responsible for supporting the daily management of Inventory stock within LGI Theatres, including the supervision of the receipt and distribution process, replenishment of stocks at their point of use and reviewing the movement of goods and handling supply chain issues for a busy Theatre department in line with the Procurement and Supply Chain Strategy. To assist the lead on required inventory systems using specialist storage projects ensuring that all catalogue and non-catalogue stock is managed in line with the departments requirements. To line-manage a team of 8 Materials management Assistants. Reporting into the Specialist Inventory Supply Chain Manager. Mon-Fri between 07.00am-3.30pm, 37.5 hrs/wk On site at LGI.

Main duties of the job

To Line Manage all materials management staff across wards and within theatres at the Leeds General Infirmary. You will assist on managing both Supply X and Oracle requisitioning on behalf of the Theatres and Anaesthetics Clinical Service Unit. You will supervise a team of 8 Materials Management Assistants, reporting into an Inventory Supply Chain Manager. You would support on appraisal, 1:1s and reviews, absence management and Health & Safety requirements for your areas. You would support on attendance management and strive to look after the health & wellbeing of your team, this may include carrying out individual & team stress risk assessments and occupational health reports where required, or signposting to an appropriate support network.

About us

Materials Management is the service providing medical equipment and supplies direct to wards and theatres and therefore everything we do has the patient at the centre. There is a strong team requirement, and you will not only work alongside your Materials Management colleagues, but also clinical colleagues in the Theatres setting, building a rapport with Ward Managers. This may often require diplomacy and conflict & resolution skills. Supplies forms part of the Procurement department (a group made up of over 150 individuals). We all ultimately report into the Director of Commercial & Procurement. Procurement sits under 'Finance' in the greater Trust, which includes a further 300+ colleagues. Our department strives to put each and every colleague's healthy & wellbeing at the forefront. Seasonal and other work pressures may ebb and flow, so it' important to support and look-out for each other. We pride ourselves on our diverse workforce.

Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

Date posted

14 January 2026

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

C9298-FIN-0165

Job locations

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF

Job description

Job responsibilities

Under the direction of the Assistant Supply Chain Manager, to be responsible for the supervision of staff who provide the Supplies Materials Management service throughout Leeds Teaching Hospitals.

Ensure that the Trusts procurement is undertaken in accordance with the organisations Best Practice and Financial Standing Instructions.

Provides a Materials Management/Storekeeper service to a designated number of Wards, Theatres and Departments.

Ensures stock/deliveries are receipted/maintained at the appropriate level using hand held data capture devices, and the receipting and putting away of stock to agreed standards.

Provides a comprehensive interface for customers who receive a Materials Management service.

To supervise and manage the administrative support required for each of the Supplies IT Systems.

The position forms part of a team up to seven Whole Time Equivalents (WTE), providing a Materials Management and Stores service for a range of medical and non-medical goods. Whilst there is no direct budget management the post holder will be expected to understand the Trusts budgeting process and the allocation of cost mechanism.

The department is targeted with cash releasing targets in excess of £2m per annum and the post holder will be expected to significantly contribute in meeting this target.

It is expected that a significant reduction in the levels of inventory that the Trust currently holds can be achieved through a collaborative approach between purchasing and materials management. The post holder will work closely with the Supply Chain Manager to achieve this goal.

To participate in meetings with clinical staff, for regular reviews and to supply urgent medical products/data, when required.

Identify the needs of the organisation and working within the guidelines of the Trusts Standing Financial Instructions.

To supervise the staff who provide a Supplies receipting/distribution and Materials Management services to Wards, Theatres and Departments. Works independently for most of the time, referring to the Assistant Supply Chain Manager/Specialist Inventory Supply Chain Manager only when necessary. Ensure goods are marshalled within Stores/wards & theatres for an effective receipting/distribution and Materials Management Service.

Introduces new policies as directed by the Assistant Supply Chain Manager/Specialist Inventory Supply Chain Manager into work areas, feeds back on areas of difficulty, and suggests improvements to support best practice.

Plan and organise the Materials Management Assistants/Storekeepers work schedules, adjusting work plans as necessary.

Manage the day to day functions associated with the Trusts computerised inventory control systems and assist in the development of new technology.

Liaises with suppliers to encourage them to meet organisational purchasing needs and persuades customers to adopt the most efficient, cost effective and value for money supply route.

To support the Assistant Supply Chain Manager/Specialist inventory Supply Chain Manager in the review of inventory and the range of stock to be carried by the organisation.

Ensure that the stock is purchased against the re-order level reports to agreed quality standards.

Procurement of goods from NHS Logistics, Prime Wholesalers and External Suppliers to provide value for money and best commercial advantage.

The moving, handling, distribution and storage of goods to the appropriate Materials Management department as required.

Responsible for the security of goods during the receipting process and the putting away of stock to agreed locations in accordance with agreed standards.

Participates in formal audits of materially managed areas.

Resolves stock issues, including stock deficiencies and prioritises urgent deliveries.