Business Manager (XN07)

Job description

Job responsibilities

The post holder will support the Head of Procurement to provide and manage a professional

procurement service to the Trust & Harrogate Integrated Facilities (a wholly owned subsidiary

of Harrogate and District NHS Foundation Trust) and contribute to the development of

improved performance and service delivery across the Trust.

With total non-pay spend in excess of £100m, the post holder will support the Head of

Procurement with the implementation of procurement systems and processes across the

Trust and influence this spend through professional purchasing practices and techniques.

Support the Head of Procurement with the implementation and further development of the

Procurement Strategy and the Trusts procurement work plan with a view to ensuring that all

procurement is conducted in a compliant manner which delivers the best value for money.

Develop, implement and improve procurement processes and procedures in order to deliver

services in the most efficient, cost effective and compliant manner. Responsible for the

procurement of high value, complex contracts to achieve value for money and compliance

with Public Procurement regulations, Trust SFIs and audit requirements.

Develop and manage the Materials Management and Receipt and Distribution service.

Support the development of all members of the Procurement team, supporting continued

learning and updating of skills and knowledge.

The post holder will develop and maintain credible working relationships at all levels of the

organisation and raise the profile of the department, ensuring partnership working with all

internal and external stakeholders.

3. ROLE OF DEPARTMENT

(The function of the department in which the post holder works)

The Procurement Department provides a high quality procurement service to both the Trust &

Harrogate Integrated Facilities and delivers value for money for all non-pay spend across a

range of categories, with the exception of pharmacy goods.

The Procurement team is made up of over 12 staff across a range of disciplines including

Procurement and Contracting, Transactional Procurement, Materials Management, and

Receipt and Distribution.

We work collaboratively with other NHS and public sector organisations. The Trust is a

member of the West Yorkshire Association of Acute Trusts (WYAAT), a collaboration of six Trusts who deliver acute hospital services to 2.6 million people across West Yorkshire and Harrogate. We also work closely with a number of national bodies, such as NHS Supply Chain and other framework providers such as North of England Commercial Procurement Collaborative.

Develop and maintain good working relationships with other departments within the

Trust including Theatres, HIF, IT, Finance to ensure requirements are met

Communicate and engage at all levels within the organisation and present information

to staff and senior managers to promote a positive image for the Procurement

department by promoting best practice and ensure compliance with the relevant

statutory, European, Public and Local procurement policies.

Maintain good working relationships with external stakeholders such as NHS England,

NHS Supply Chain and other framework providers (i.e. NOECPC).

Engage with colleagues from the ICS & WYAAT to ensure effective collaboration.

Maintain good relationships with external suppliers to support the most efficient

service.

6. DUTIES AND RESPONSIBILITIES OF THE POST

Contributes and inputs to the Trust, ICS and national work plan.

Significantly contribute to the design and implementation of the Trusts Procurement

Strategy as directed by the Head of Procurement.

Develops and improves the relationship with other departments by proactively

understanding the wants and needs of the organisation, i.e. Theatres.

Assist in the processes for undertaking the procurement of goods and services, central

stock control and materials management ensuring sound controls are followed.

Implement value for money exercises in high spend areas.

Maintain and report savings achieved by monitoring activity and managing key

contracts.

Adopt best practises and encourage other organisations and suppliers to support

innovation and cost reduction initiatives.

Research new goods and services to obtain best value for money. Monitor and report

on high volume products and investigate Value for Money alternatives.

Support the Trust green plan around net zero responsibilities, leading to an increased

commitment to environmental Procurement.

Establish and maintain an excellent operational high profile with all users of the

Procurement Department and promote a positive image for the procurement team.

Responsible for maintaining and monitoring compliance within the department.

Assist in updating policies and procedures as appropriate on the introduction of new

procurement techniques and procedures.

Provision of advice in relation to corporate governance issues, Standing Financial

Instructions (SFIs) and Standing Orders relating to procurement.

Support and guide the professional and training development needs within the team

and ensure that staff receive/attend specific mandatory and statutory training as

required.

Responsible for ensuring that all Trust staff involved in the tendering process are fully

aware of and adhere to the processes for procuring goods and services. Deliver

training where required.

Deputise in the absence of the Head of Procurement.

Responsible for the recruitment and selection of staff, performance appraisal, personal

development plans, monitors and prioritises workload, performance and achievement

of targets. Approve and monitor annual leave and sickness for direct reporting staff and

always ensure adequate cover.

7. WORK SETTING AND REVIEW (Who is responsible for setting and reviewing the work, the extent to which the post holder works unsupervised, and the extent to which they are free to act without direct reference to a more senior person)

The post holder will work as an integral part of the Procurement Team and will work

collaboratively with the Head of Procurement, Contract Managers, and Materials

Management Supervisor.

The post holder will identify the needs of the organisation and identify new

opportunities, working within the Trust Standing Financial Instructions and Public

Procurement regulations.

The post holder will support the delivery of the Procurement Workplan, prioritising and

delegating work as appropriate.

The post holder will implement best practice techniques and identify areas for

continuous improvement.

The post holder will deputise in the absence of the Head of Procurement and escalate

any issues that may arise.

The post holder must be able to work well as part of a team offering leadership and

support, as well as equally on their own for periods of time and using their own

initiative.

8. INDIVIDUAL RESPONSIBILITIES

The post holder is expected to adhere to Trust policies and procedures and relevant

legislation including the requirements of any professional bodies and to attend

mandatory training as identified by the Trust.

Particular attention is drawn to the following requirements:

INFORMATION GOVERNANCE AND DATA PROTECTION

All employees are required to:

Protect information about the Trust, its staff and its patients in accordance

with the Trusts Information Governance Policies and Data Protection Laws during and

after the termination of employment.

Only access information that they are required to do so as part of their role.

Implement the appropriate technical and physical measures to ensure that

information is safe and secure.

Familiarise themselves with the Trusts Information Governance policies and

Data Protection Laws.

Undertake Data Security training on an annual basis.

Failure to comply with or adhere to the Trusts Information Governance Policies or data

protection legislation will be treated as misconduct under the Trusts Disciplinary

Policy, which may result in dismissal or criminal proceedings. The Trusts Information

Governance Policies are available on the Trusts intranet page.

As an individual, you do have the right to apply to view or have copies of your own

records via the appropriate routes. You do not have the right to directly access your

own records. Inappropriate access to information will be treated as misconduct under

the Trusts Disciplinary Policy which may result in dismissal and

Person Specification

Skills & behaviours

Essential

• Evidence of using Data analysis to inform a change or outcome in a procurement project
• Evidence of influencing change with stakeholders
• Evidence of Procurement and Supply Chain expertise
• Demonstrate knowledge of Public Procurement regulations

Desirable

• Evidence of decision making about complex problems where no precedent or consensus exists
• Demonstrate knowledge of procurement delivery in an Acute Healthcare environment

Experience

Essential

• Evidence of developing and monitoring savings plans to deliver benefits
• Evidence of working with stakeholders at senior levels to deliver on projects

Desirable

• Experience of contract and supplier management

Qualifications

Essential

• MCIPS or studying towards/ equivalent qualification in Procurement and Supply Chain

Desirable

• Evidence of Continued Professional Development

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Leeds Teaching Hospitals

Address

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF

Employer's website

https://www.leedsth.nhs.uk/ (Opens in a new tab)