Job summary
Do
you want to implement change and make a difference within the NHS?
Leeds
Teaching Hospitals is looking for an Assistant Purchasing Manager to join
their Non-Clinical Procurement and Contracting team. You will be confident in
communication to colleagues across the Trust, be analytical in approach and
comfortable in dealing with large and small suppliers. Experience in Public
Sector Procurement is required.
Full
NHS benefits-27 days Leave + Bank Holidays, excellent pension scheme, staff
discounts, Health & Wellbeing support.
Supplies
and Procurement are based in offices within a warehouse adjacent to St James
University Hospital in the centre of Leeds. The teams work to a flexible
hybrid model including consistent days in the office during the working week.
This is a full time substantive position working Monday to Friday. 37.5
hrs/wk
Expected Shortlisting
Date
22/08/2025
Planned Interview
Date
17/09/2025
Main duties of the job
Under
the direction of the Head of Contracts Non-Clinical you will be responsible
for the tendering a wide range of high value, complex goods and services
through to contract award, in accordance with the Trust Standing Financial
Instructions, Public Contract Regulations, Provider Selection Regime or
Procurement Act 2023.
The
post requires the individual to work with stakeholders across the Trust to
ensure specifications, tenders and contracts fully meet the needs of the
Trust and ensure regular strategic meeting are held with suppliers. Liaison
at senior levels within the Trust and with the supplier is essential.
Negotiate
a range of contracts as agreed with the Head of Contracting providing best
value across the range of goods and services.
Identify
new suppliers for goods and services to ensure the Trust is at the forefront
of technology whilst maintaining value for money procurement.
Ensure
that savings and efficiency gains are correctly gathered and reported.
About us
The
Supplies & Procurement department is made up of nearly 150 individuals,
including Supply Chain Management, Materials Management, Contracting teams,
e-Procurement, Receipt & Distribution and Logistics team. We pride
ourselves on being an inclusive employer with a diverse workforce. Your
Health & Wellbeing is our priority, we have Health &Wellbeing
Champions, Mental Health First Aiders, Employee Assistance Program, Money
Buddies and lots more! We aim to provide a Neuro-inclusive workspace for
colleagues.
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk'
members of our existing workforce to new roles. As such, all our job adverts
are subject to this policy and we reserve the right to close, delay or remove
adverts while this process is completed. If you do experience a delay in the
shortlisting stage of the recruitment cycle, please bear with us while this
process is completed, and contact the named contact if you have any
questions.
Job description
Job responsibilities
Under
the direction of the Head of Contracts Non-Clinical ensures that the Trusts
procurement of approximately £100M is undertaken in accordance with the
organisations best practice.
Supported by the Contracts Manager, negotiates a range of complex,
high value contracts as agreed with the Head of Contracts Non-Clinical,
providing best value across the range of products and services
contracted. Analyse procurement
activity recorded by the Oracle system in order to identify procurement
opportunities.
Ensures
that the Trusts procurement is undertaken in accordance with the
organisations best procurement practices and Financial Standing instructions.
Work
to pre agreed K.P.Is to produce cash releasing savings which are reported to
the Trust Board.
The
position forms part of the Contracting team providing purchasing support for
a range of goods and services.
Whilst
there is no direct budget management the post holder will be expected to
understand the Trusts budgeting process and the allocation of cost mechanism
and work with user departments as part of a Multi Disciplinary Team in order
to understand their need and interpret these through to the appropriate
commercial agreements, including capital, revenue and lease.
It
is expected that the post holder will work closely with a number of
Management Teams to assist them in meeting their Cost Improvement plans.
The
department is targeted with cash releasing targets in excess of £3m pa and
the post holder will be expected to significantly contribute to meeting this
target.
The
post holder will together with the Head of Contracting ensure that
contractual coverage through the Supplies increases incrementally in order to
deliver best value for the Trust.
The
post requires the individual to mange a portfolio of strategic suppliers to
the Trust and must ensure regular meetings are held with such suppliers.
Liaison at senior levels within both organisations is essential.
Work
with and liaise with the North of England Purchasing Confederation to provide
advice on best practice and value for money initiatives including the
negotiation of consortia contract.
To
monitor National Contracts available from the NHS Supply Chain, Crown
Commercial Services and The North of England Collaborative Consortium and the
use of those contract within the Trust.
To
assists the Head of Contracting with implementation of Supplies policies and
the organisations Supplies Strategy. To be responsible for the delivery,
within cost and quality parameters, of a number of strategic objectives
within the Trusts Supplies Strategy document.
In
conjunction with other departments and Managers develop and implement systems
to monitor and report on the performance of the Supplies function aiming for
continuous improvements.
Implement
and support devolved purchasing order processing for particular supplies
customers ensuring that purchasing is undertaken within the agreed
parameters and in accordance with the Trusts Standing Orders and Standing
Financial Instructions.
Assist
with the training of the Contracting Team to ensure that they develop
appropriate competencies in the operation of purchasing order processing and
office based systems.
Liaise
with Finance colleagues, particularly Creditor Payments and Financial
Services, to ensure effective cross team working. Monitor and ensure a supplies contribution
to Trusts Public Sector Payments Policy.
Actively
pursue further use of the purchasing systems and the use of those systems for
monitoring the financial influence of supplies.
Carry
out research and contributes advice on the introduction of new products and
ensures that appropriate trials are undertaken and recorded and assist with
the standardisation programme.
Support
the Contracts Officer on a day to day basis being responsible for their
professional development and performances.
Support
the procurement functions in conjunction with members of the Contracting Team
ensuring adherence to quality standards.
Reviews
with the Supplier the most appropriate route for product delivery to obtain
maximum benefit for the Trusts Supply Chain
The
post holder will work closely with user departments, usually as part of a
Multi-Disciplinary Team, in order to understand their need and interpret
these through to the appropriate commercial agreements.
Job description
Job responsibilities
Under
the direction of the Head of Contracts Non-Clinical ensures that the Trusts
procurement of approximately £100M is undertaken in accordance with the
organisations best practice.
Supported by the Contracts Manager, negotiates a range of complex,
high value contracts as agreed with the Head of Contracts Non-Clinical,
providing best value across the range of products and services
contracted. Analyse procurement
activity recorded by the Oracle system in order to identify procurement
opportunities.
Ensures
that the Trusts procurement is undertaken in accordance with the
organisations best procurement practices and Financial Standing instructions.
Work
to pre agreed K.P.Is to produce cash releasing savings which are reported to
the Trust Board.
The
position forms part of the Contracting team providing purchasing support for
a range of goods and services.
Whilst
there is no direct budget management the post holder will be expected to
understand the Trusts budgeting process and the allocation of cost mechanism
and work with user departments as part of a Multi Disciplinary Team in order
to understand their need and interpret these through to the appropriate
commercial agreements, including capital, revenue and lease.
It
is expected that the post holder will work closely with a number of
Management Teams to assist them in meeting their Cost Improvement plans.
The
department is targeted with cash releasing targets in excess of £3m pa and
the post holder will be expected to significantly contribute to meeting this
target.
The
post holder will together with the Head of Contracting ensure that
contractual coverage through the Supplies increases incrementally in order to
deliver best value for the Trust.
The
post requires the individual to mange a portfolio of strategic suppliers to
the Trust and must ensure regular meetings are held with such suppliers.
Liaison at senior levels within both organisations is essential.
Work
with and liaise with the North of England Purchasing Confederation to provide
advice on best practice and value for money initiatives including the
negotiation of consortia contract.
To
monitor National Contracts available from the NHS Supply Chain, Crown
Commercial Services and The North of England Collaborative Consortium and the
use of those contract within the Trust.
To
assists the Head of Contracting with implementation of Supplies policies and
the organisations Supplies Strategy. To be responsible for the delivery,
within cost and quality parameters, of a number of strategic objectives
within the Trusts Supplies Strategy document.
In
conjunction with other departments and Managers develop and implement systems
to monitor and report on the performance of the Supplies function aiming for
continuous improvements.
Implement
and support devolved purchasing order processing for particular supplies
customers ensuring that purchasing is undertaken within the agreed
parameters and in accordance with the Trusts Standing Orders and Standing
Financial Instructions.
Assist
with the training of the Contracting Team to ensure that they develop
appropriate competencies in the operation of purchasing order processing and
office based systems.
Liaise
with Finance colleagues, particularly Creditor Payments and Financial
Services, to ensure effective cross team working. Monitor and ensure a supplies contribution
to Trusts Public Sector Payments Policy.
Actively
pursue further use of the purchasing systems and the use of those systems for
monitoring the financial influence of supplies.
Carry
out research and contributes advice on the introduction of new products and
ensures that appropriate trials are undertaken and recorded and assist with
the standardisation programme.
Support
the Contracts Officer on a day to day basis being responsible for their
professional development and performances.
Support
the procurement functions in conjunction with members of the Contracting Team
ensuring adherence to quality standards.
Reviews
with the Supplier the most appropriate route for product delivery to obtain
maximum benefit for the Trusts Supply Chain
The
post holder will work closely with user departments, usually as part of a
Multi-Disciplinary Team, in order to understand their need and interpret
these through to the appropriate commercial agreements.
Person Specification
Experience
Essential
- Good understanding of the Tendering & Contracting process and Contract Law
- Experience managing a number of tenders and of working with Senior Managers on projects interpreting their needs, to ensure specifications, tenders & contracts fully meet Trust requirements
- An ability to negotiate, influence and persuade colleagues of the need to adopt best procurement practice
- Use of Atamis (or equivalent contract e-tender system). Use of Oracle or similar.
- Microsoft Office suite (Excel/Word/Outlook)
Desirable
- Knowledge and experience of Non-Clinical goods & services and the dynamics of the Healthcare market
- Evidence of where your Procurement skills have had a beneficial impact on the goods, services or finances of the contract.
Qualifications
Essential
- Working towards or completed CIPS or evidence of relevant experience
- Holder of the Government Commercial Function TPP Certificate (Procurement Act Training Modules)
Skills and Behaviours
Essential
- Evidence your ability to work within a team environment and contribute fully to the aims and objectives of the department or project team
- Evidence your ability to organise own workload and the appropriate time management skills.
- A willingness to develop new skills and attend corporate training as required.
- Excellent communication skills, particularly the ability to deal with staff throughout the organisation, at all levels, and an ability to explain general issues to stakeholders
- An ability to solve or suggest resolutions to contracting problems.
Desirable
- Please evidence your commitment to deliver contracts for goods & services of high quality, patient-focused and support the Trust savings plan and values.
Person Specification
Experience
Essential
- Good understanding of the Tendering & Contracting process and Contract Law
- Experience managing a number of tenders and of working with Senior Managers on projects interpreting their needs, to ensure specifications, tenders & contracts fully meet Trust requirements
- An ability to negotiate, influence and persuade colleagues of the need to adopt best procurement practice
- Use of Atamis (or equivalent contract e-tender system). Use of Oracle or similar.
- Microsoft Office suite (Excel/Word/Outlook)
Desirable
- Knowledge and experience of Non-Clinical goods & services and the dynamics of the Healthcare market
- Evidence of where your Procurement skills have had a beneficial impact on the goods, services or finances of the contract.
Qualifications
Essential
- Working towards or completed CIPS or evidence of relevant experience
- Holder of the Government Commercial Function TPP Certificate (Procurement Act Training Modules)
Skills and Behaviours
Essential
- Evidence your ability to work within a team environment and contribute fully to the aims and objectives of the department or project team
- Evidence your ability to organise own workload and the appropriate time management skills.
- A willingness to develop new skills and attend corporate training as required.
- Excellent communication skills, particularly the ability to deal with staff throughout the organisation, at all levels, and an ability to explain general issues to stakeholders
- An ability to solve or suggest resolutions to contracting problems.
Desirable
- Please evidence your commitment to deliver contracts for goods & services of high quality, patient-focused and support the Trust savings plan and values.
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
