Deputy Head of Contracts (XN07)

Job description

Job responsibilities

JOB DETAILS

Job Title: Deputy Head of Non-Clinical Contracts

Reports to: Head of Contracts - Non Clinical

Accountable to: Associate Director, Commercial & Procurement

Band: 7

Unit/Department: Procurement & Supplies

CSU Directorate: Finance

Location Trust HQ, SJUH

AfC Job No: 611

2. JOB PURPOSE

Under the direction of the Head of Contracts and or the Head of Procurement & Supplies, to be responsible for the negotiation and purchase / contracting of a range of high value complex Non-medical consumable items and services throughout Leeds Teaching Hospitals, that require analysis, comparison and assessment.

Manage the procurement functions in conjunction with members of the Contracting Team or Category Management Team, ensuring adherence to quality standards.

Negotiate a range of contracts as agreed with the Head of Contracts providing best value across a range of products and services. Agree with the Head of Contracts or the Head of Procurement & Supplies annual work plans for the Contracting Team, implement and monitor performance against the plan.

Work to pre agreed K.P.Is to produce cash releasing savings which are reported to the Trust Board.

Carry out research and contributes advice on the introduction of new products and ensures that appropriate trials are undertaken and recorded and assist with the standardisation programme.

Manage certain members of the Contracting or Category Management Team on a day to day basis being responsible for their professional development and performances.

Liaise with the Head of Procurement & Supplies to develop a comprehensive Supplies Strategy for the Trust.

To promote the work of the Contracting or Category Management Team to ensure full integration of existing and new systems with particular emphasis on the roll out of Nexus and for the inclusion of relevant information on the Supplies Intranet Web Site.

Promotes effective and efficient Customer Services Liaison and contributes to the annual Customer Satisfaction Survey.

3. JOB DIMENSIONS

The position forms part of the Trusts Supplies Contracting and or Category Management Team providing purchasing & contracting service for approximately £100m of annualised spend across a range of both medical and non-medical goods and services.

Whilst there is no direct budget management the post holder will be required to understand the Trusts budgeting process and the allocation of cost mechanism.

The department is targeted with cash releasing targets in excess of £4m pa and the post holder will be expected to significantly contribute in meeting this target.

The post holder will work closely with user departments, usually as part of a Multi-Disciplinary Team, in order to understand their need and interpret these through to the appropriate commercial agreements.

The post holder will together with the Head of Contracts ensure that contractual coverage through the Supplies service increases incrementally in order to deliver best value for the Trust.

The post requires the individual to manage a portfolio of strategic suppliers to the Trust and must ensure regular strategic meeting are held with such suppliers. Liaison at senior levels within both organisations is essential.

To assists the Head of Contracts with implementation of Supplies policies and the organisations Supplies Strategy. To be responsible for the delivery, within cost and quality parameters, of a number of strategic objectives within the Trusts Supplies Strategy document.

Work with and liaise with Purchasing Collaborative Groups to provide advice on best practice and value for money initiatives including the negotiation of consortia contracts.

In conjunction with other departments and Managers develop and implement systems to monitor and report on the performance of the Supplies function aiming for continuous improvements.

Implement devolved purchasing order processing for particular supplies customers ensuring that purchasing is undertaken within the agreed parameters and in accordance with the Trusts Standing Orders and Standing Financial Instructions.

Investigate, evaluate and implement alternative methods of supply and logistic routes in order to maximise the benefit to the Trust in terms of quality and cost managing the total supply chain for products and services.

Assist with the training of the Contracting Team to ensure that they develop appropriate competencies in the operation of purchasing order processing and office based systems.

Liaise with Finance colleagues particularly Creditor Payments and Financial Services to ensure effective cross team working.

Person Specification

Other Criteria

Essential

• Full UK driving licence.

Skills & Behaviours

Essential

• Works with honesty and integrity
• Positive team motivator
• Excellent attention to detail, able to scrutinise legal documentation effectively.

Desirable

• Able to work flexibly (hybrid working model) on site, some travel may be required
• Comfortable presenting to an audience
• able to use Atamis and Oracle software systems or equivalent contract management and purchasing systems

Qualifications

Essential

• Membership of/Studying towards the Chartered Institute of Purchasing and Supply (CIPS)

Desirable

• Degree level education (or equivalent)

Experience

Essential

• Experience in leading on tendering and contract renewals ideally in a public sector environment
• Demonstrate evidence of continual professional development and training
• Significant experience managing a number of projects, liaising with key stakeholders to obtain successful outcomes
• Experience in leading a group of staff, agreeing targets with those staff, motivating and supporting them
• In-depth contracting knowledge and experience

Desirable

• Experience of working with Senior Management
• Knowledge of the Procurement Act 2023

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Leeds Teaching Hospitals

Address

Leeds General Infirmary

Great George Street

Leeds

LS1 3EX

Employer's website

https://www.leedsth.nhs.uk/ (Opens in a new tab)