Job summary
Do
you want to join a once-in-a-lifetime transformational Programme at one of
the largest UK NHS Health Trusts?
This
is an exciting opportunity to be part of Leeds Teaching Hospital NHS Trusts
plans to build new hospitals. With an
award-winning, multi-disciplinary Programme Team and as one of the largest
new hospital projects in the UK, the Trusts Programme Team combines clinical
and design expertise, construction/project management excellence, and
specialist roles. It works in a
fast-paced and collaborative environment with responsibility for the
planning, design, construction and delivery of the new hospital.
We
are looking for a PMO Officer with good programme/project management
experience to join the BtLW Programme Management Office (PMO) providing
support to ensure the programme and its projects are effectively governed and
managed.
We
are looking for candidates with experience of working in a PMO or on complex
programmes or projects. You will have
a good understanding of programme and project frameworks, standards, controls
and governance arrangements, preferably with foundation-level qualifications
or equivalent experiences.
The
role should be considered an on-site role with the opportunity to take
advantage from the Trusts flexible working policies. The role shall be required to work from any
of the Trusts premises, although is expected to be predominantly based at
the LGI site or nearby premises.
Main duties of the job
The
PMO has five main roles:
Centre of Excellence: implementing a
consistent and effective programme and project management governance,
standards, processes and controls, bringing these to life through training,
guidance, templates, and software tools.
Key Programme and Project Activities:
supporting delivery by co-ordinating activities relating to planning,
monitoring and reporting, benefits management, risk and issue management, and
quality assurance.
Information Hub: maintaining a
central source of accurate and accessible information on delivery performance
towards a single version of the truth for decision-making and assurance.
Assurance: undertaking an effective
assurance function providing independent oversight, scrutiny and challenge of
delivery performance and governance.
Innovation: adopting digital
technologies to support team collaboration and task automation.
It
is expected that the post holder will be involved in all of these activities
but will also have opportunities to be assigned to support specific project
delivery activities and specialise in the development of new
capabilities. The PMO Officer will be
responsible for implementing agreed standards and processes, monitoring
delivery against key metrics, and preparing reports for management and
governance bodies to ensure that projects are being managed effectively.
About us
This
is an exciting opportunity to be part of Leeds Teaching Hospitals NHS Trusts
award-winning Building the Leeds Way Programme Team who have responsibility
for leading the planning and delivery of the Trusts new hospitals.
This
is a complex and evolving Programme that will see you working on one of the
largest transformation and capital investment Programmes in the City. You will work in a supportive team that
will enable you to maximise your impact, providing you with significant
opportunities in a role that will be changing, fast-paced and dynamic - no
day will be the same!
Youll
be encouraged to collaborate with colleagues and key stakeholders, be
supported and empowered to make decisions and youll have training, mentoring
and professional support to enable you to maximise your contribution and
impact to delivering the Trusts new hospital plans.
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk'
members of our existing workforce to new roles. As such, all our job adverts
are subject to this policy and we reserve the right to close, delay or remove
adverts while this process is completed. If you do experience a delay in the
shortlisting stage of the recruitment cycle, please bear with us while this
process is completed, and contact the named contact if you have any
questions.
Job description
Job responsibilities
The
post holder will undertake assigned specific activities aligned with the
PMOs role, with responsibility for developing and implementing specialist
processes and controls working closely with the Programme Director, Senior
Project Managers, Workstream Leads, and other specialist advisors in the BtLW
Programme Team. This could involve:
supporting the preparation of project
plans and identifying and tracking of key milestones;
supporting the collation and analysis
of management reporting for governance bodies for decision-making and
assurance;
leading the coordination for risk and
issue management activities, identifying and analysing risks, and reporting
these;
leading the coordination of benefits
management activities, identifying and tracking benefits and generating
benefits maps;
maintaining key project documentation
including the Programme Execution Plan and preparing Project Initiation
Documents;
coordinating lessons learned
activities and running workshops;
supporting the procurement and implementation
of project management software.
The
successful candidate will ideally have experience of working in a PMO or on
complex programmes or projects and have a good understanding of programme and
project frameworks, standards, controls and governance arrangements. You will
have a degree and appropriate foundation-level qualifications or equivalent
experiences.
You
will need excellent ICT skills and knowledge of core MS Office applications
(Word, Excel, Powerpoint, Outlook, Teams), but we would particularly welcome
candidates with knowledge of other tools like MS Project, MS PowerBI, MS
PowerApps, Trello and similar products.
The
posts responsibilities include handling highly complex, sensitive or
contentious information requiring discretion. You must be able to demonstrate
excellent communication and interpersonal skills and an ability to work
confidently and constructively with colleagues at multiple levels in a
rapidly-changing environment.
Job description
Job responsibilities
The
post holder will undertake assigned specific activities aligned with the
PMOs role, with responsibility for developing and implementing specialist
processes and controls working closely with the Programme Director, Senior
Project Managers, Workstream Leads, and other specialist advisors in the BtLW
Programme Team. This could involve:
supporting the preparation of project
plans and identifying and tracking of key milestones;
supporting the collation and analysis
of management reporting for governance bodies for decision-making and
assurance;
leading the coordination for risk and
issue management activities, identifying and analysing risks, and reporting
these;
leading the coordination of benefits
management activities, identifying and tracking benefits and generating
benefits maps;
maintaining key project documentation
including the Programme Execution Plan and preparing Project Initiation
Documents;
coordinating lessons learned
activities and running workshops;
supporting the procurement and implementation
of project management software.
The
successful candidate will ideally have experience of working in a PMO or on
complex programmes or projects and have a good understanding of programme and
project frameworks, standards, controls and governance arrangements. You will
have a degree and appropriate foundation-level qualifications or equivalent
experiences.
You
will need excellent ICT skills and knowledge of core MS Office applications
(Word, Excel, Powerpoint, Outlook, Teams), but we would particularly welcome
candidates with knowledge of other tools like MS Project, MS PowerBI, MS
PowerApps, Trello and similar products.
The
posts responsibilities include handling highly complex, sensitive or
contentious information requiring discretion. You must be able to demonstrate
excellent communication and interpersonal skills and an ability to work
confidently and constructively with colleagues at multiple levels in a
rapidly-changing environment.
Person Specification
Qualifications
Essential
- Degree in relevant discipline or demonstration of relevant transferrable knowledge and skills.
- Foundation-level programme or project management qualification, e.g. Prince 2 or MSP or demonstration of equivalent experience/ relevant transferrable knowledge and skills.
Desirable
- Practitioner-level programme or project management qualification, e.g. APMQ, Prince 2 or MSP or equivalent experience.
- Membership of a relevant professional body, such as APM or PMI.
Experience
Essential
- Experience of working in a PMO or managing change projects in a structured environment.
- Understanding of good practice programme and project frameworks, standards, controls and governance arrangements.
- Excellent knowledge of MS Office suite (Word, Excel, Powerpoint, Visio, Outlook) to high level of competence.
Desirable
- Experience of using specialist software (MS Project, MS PowerBI, and collaboration tools, such as SharePoint/Teams, Trello etc).
- Experience of working in an NHS or large public/private sector project management or strategic context.
- Experience of applying a range of programme and project controls, with specialist knowledge of key controls.
Skills & Behaviours
Essential
- Excellent communication skills, both written and oral, and able to present complex or sensitive information effectively.
- Ability to work constructively with internal and external partners to create the conditions for successful collaboration, using influencing and negotiating skills.
- Able to manage competing and conflicting demands, balancing priorities to respond changes to service demand.
Desirable
- Able to make complex formal presentations to large groups
- Strong commitment to and evidence of continuing professional development.
Person Specification
Qualifications
Essential
- Degree in relevant discipline or demonstration of relevant transferrable knowledge and skills.
- Foundation-level programme or project management qualification, e.g. Prince 2 or MSP or demonstration of equivalent experience/ relevant transferrable knowledge and skills.
Desirable
- Practitioner-level programme or project management qualification, e.g. APMQ, Prince 2 or MSP or equivalent experience.
- Membership of a relevant professional body, such as APM or PMI.
Experience
Essential
- Experience of working in a PMO or managing change projects in a structured environment.
- Understanding of good practice programme and project frameworks, standards, controls and governance arrangements.
- Excellent knowledge of MS Office suite (Word, Excel, Powerpoint, Visio, Outlook) to high level of competence.
Desirable
- Experience of using specialist software (MS Project, MS PowerBI, and collaboration tools, such as SharePoint/Teams, Trello etc).
- Experience of working in an NHS or large public/private sector project management or strategic context.
- Experience of applying a range of programme and project controls, with specialist knowledge of key controls.
Skills & Behaviours
Essential
- Excellent communication skills, both written and oral, and able to present complex or sensitive information effectively.
- Ability to work constructively with internal and external partners to create the conditions for successful collaboration, using influencing and negotiating skills.
- Able to manage competing and conflicting demands, balancing priorities to respond changes to service demand.
Desirable
- Able to make complex formal presentations to large groups
- Strong commitment to and evidence of continuing professional development.
