Job summary
We
are seeking to recruit a motivated Project Administrator
to
join the Corporate Planning team working across the
Leeds
Teaching Hospitals NHS Trusts main and peripheral sites.
Leeds
Teaching Hospitals is a complex organisation and our aim
is
to deliver the highest quality service for our patients and we are
consistently
looking to improve our services in order to do so.
In
this role, you will play a pivotal part in making this happen for
our
patients.
This
Project Administrator post shall provide professional comprehensive
administrative assistance supporting members of the Corporate Planning team
in the delivery of LTHT Projects.
It
is expected that the Project Administrator shall develop an understanding of
the projects they are providing support for which will focus on the
development of both clinical and non-clinical projects across the
organisation,
Expected Shortlisting
Date
03/04/2026
Planned Interview
Date
15/04/2026
Main duties of the job
Working
within a multi-disciplined project-based environment, the post holder shall
provide project administrative support to the Corporate Planning team
The
B&E and MSE capital programmes reflect the Trusts vision of the delivery
of patient focussed services in a modern and fit-for-purpose world-class
healthcare setting. The Project
Administrator shall be expected to support projects in the capital programmes
which are being carried out by the Corporate Planning Team as well as the day
to day operational type being undertaken
About us
Leeds
Teaching Hospitals is one of the largest employers in Leeds, employing over
20,000 staff and providing care to 1.6 million patients every year. The
Estates and Facilities team keep the Trust's sites running and manage one of
the largest estate portfolios across the NHS. With over 2,300 staff, we
provide a range of Estates & Facilities management services and ensure
our buildings and environments are fit for purpose, clean and safe.
Whether
we're cleaning wards, maintaining buildings, monitoring environmental impact,
providing staff childcare, delivering hot meals to patients, or patrolling
our sites, we support the delivery of patient care. Guided by our Leeds Way
Values, we are committed to creating the best place to work and being the
employer of choice for estates and facilities in the region.
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk'
members of our existing workforce to new roles. As such
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk'
members of our existing workforce to new roles. As such, all our job adverts
are subject to this policy and we reserve the right to close, delay or remove
adverts while this process is completed. If you do experience a delay in the
shortlisting stage of the recruitment cycle, please bear with us while this
process is completed, and contact the named contact if you have any
questions.
Job description
Job responsibilities
Please
see the full Job Description and personal specification attached to the
advert for the full details of the role
Job description
Job responsibilities
Please
see the full Job Description and personal specification attached to the
advert for the full details of the role
Person Specification
Qualifications
Essential
- Foundation degree of NVQ level 4 to 5
Desirable
- EDL or other equivalent IT application-based qualification and Project Management qualification
Other Criteria
Essential
- Proficient in the use of Microsoft Office applications and in particular: MS Word; MS PowerPoint; MS Excel; and MS Outlook.
- Competent using spreadsheets Knowledge of administration procedures including the use of IT systems used to manage projects
- Ability to communicate, both written and verbally, clearly and effectively with a range of people
- Excellent organisational skills with the ability to work both independently planning and organising own workload as well as collaboratively as part of a team, prioritising workload,
- working under pressure, multi-tasking and meeting deadlines
- Able to work across various LTHT sites driving licence desirable
Skills and Behaviours
Essential
- Motivated and able to communicate well within a multidisciplinary team
- Demonstration of enthusiasm for the post Understanding of the need for confidentiality and discretion
- Flexible approach to working practices
Experience
Essential
- Experience of working within an administrative environment
- Scheduling and co-ordinating meetings and appointments / Diary management
- Making and co-ordinating arrangements for internal and external meetings, events and other such project related activities
- Supporting the preparation of agendas, meeting information and printing meeting papers for Senior Project Staff; attending meetings as; taking and preparing minutes/actions and following-up on meetin
- Implementing, working within and developing office systems and procedures
- Assisting with the collation and preparation of project related information for reporting purposes
- Working with the general public; external health and non-health related organisations and liaising with healthcare professionals
Desirable
- Understanding of the NHS and LTHT Basic understanding of construction projects Basic understanding of Project Management processes
Person Specification
Qualifications
Essential
- Foundation degree of NVQ level 4 to 5
Desirable
- EDL or other equivalent IT application-based qualification and Project Management qualification
Other Criteria
Essential
- Proficient in the use of Microsoft Office applications and in particular: MS Word; MS PowerPoint; MS Excel; and MS Outlook.
- Competent using spreadsheets Knowledge of administration procedures including the use of IT systems used to manage projects
- Ability to communicate, both written and verbally, clearly and effectively with a range of people
- Excellent organisational skills with the ability to work both independently planning and organising own workload as well as collaboratively as part of a team, prioritising workload,
- working under pressure, multi-tasking and meeting deadlines
- Able to work across various LTHT sites driving licence desirable
Skills and Behaviours
Essential
- Motivated and able to communicate well within a multidisciplinary team
- Demonstration of enthusiasm for the post Understanding of the need for confidentiality and discretion
- Flexible approach to working practices
Experience
Essential
- Experience of working within an administrative environment
- Scheduling and co-ordinating meetings and appointments / Diary management
- Making and co-ordinating arrangements for internal and external meetings, events and other such project related activities
- Supporting the preparation of agendas, meeting information and printing meeting papers for Senior Project Staff; attending meetings as; taking and preparing minutes/actions and following-up on meetin
- Implementing, working within and developing office systems and procedures
- Assisting with the collation and preparation of project related information for reporting purposes
- Working with the general public; external health and non-health related organisations and liaising with healthcare professionals
Desirable
- Understanding of the NHS and LTHT Basic understanding of construction projects Basic understanding of Project Management processes
