Job summary
Band
5 | Estates & Facilities | Leeds Teaching Hospitals NHS Trust
Based at St Jamess Hospital, with Trust wide travel
Help
deliver projects that make a real difference for patients, staff and the NHS.
Are
you an organised, motivated project professional who thrives on turning ideas
into action? Do you want your work to have a visible, lasting impact on
healthcare services and sustainability? If so, Leeds Teaching Hospitals NHS
Trust is looking for an Assistant Project Manager to support the delivery of
high impact transformation and waste reduction projects across our Estates
& Facilities service.
This
is an exciting opportunity to build your project management career in one of
the largest and busiest NHS trusts in the UK where the scale of our ambition
matches the importance of our mission.
This
is a challenging, demanding but very rewarding role, where you will see the
results of your work, and the difference they make too.
Potential applicants are strongly encouraged to find
out more about the role prior to completing their application form. You can
contact sally.cumbers@nhs.net to arrange an informal discussion.
As part of the interview process, there will be
an unsighted work based scenario task to complete and present to the panel.
Details will be given on arrival.
Main duties of the job
As
Assistant Transformation Project Manager, youll play a key role in managing
and delivering a portfolio of projects on a day to day basis, with a particular
focus on waste reduction, innovation and service transformation. Working
closely with the Service Transformation Manager and a wide range of internal
and external stakeholders, youll help ensure projects are delivered on time,
within budget and to the highest quality standards.
This
is a hands on role where no two days are the same. One day you might be
supporting the development of a business case or Project Initiation Document;
the next, tracking risks and costs, coordinating external advisors, or
reporting progress to senior leaders. If you enjoy variety, responsibility and
seeing tangible results from your work, this role will suit you perfectly.
Youll support the planning, delivery and monitoring
of projects across Estates & Facilities, helping to ensure agreed outcomes
are achieved.
Expected Shortlisting
Date
02/02/2026
Planned Interview
Date
12/02/2026
About us
Leeds
Teaching Hospitals is one of the largest employers in Leeds, employing over
20,000 staff and providing care to 1.6 million patients every year. The
Estates and Facilities team keep the Trust's sites running and manage one of
the largest estate portfolios across the NHS. With over 2,300 staff, we
provide a range of Estates & Facilities management services and ensure
our buildings and environments are fit for purpose, clean and safe.
Whether
we're cleaning wards, maintaining buildings, monitoring environmental impact,
providing staff childcare, delivering hot meals to patients, or patrolling
our sites, we support the delivery of patient care. Guided by our Leeds Way
Values, we are committed to creating the best place to work and being the
employer of choice for estates and facilities in the region.
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk'
members of our existing workforce to new roles. As such, all our job adverts
are subject to this policy and we reserve the right to close, delay or remove
adverts while this process is completed. If you do experience a delay in the
shortlisting stage of the recruitment cycle, please bear with us while this
process is completed, and contact the named contact if you have any
questions.
Job description
Job responsibilities
The
Assistant Project Manager will be responsible for the project management of
major projects on a day to day basis, primarily the management and
organisation of Waste Reduction, innovation and transformation projects. The post holder will develop and deliver
effective processes, procedures and management tools to enable project
delivery. The Project Manager will
develop frameworks within which agreed project outcomes can be
delivered.
To manage and monitor the delivery
of one or more projects
To provide support to the Estates
& Facilities waste reduction
programme. To manage and monitor the delivery of projects to agreed
time, cost and quality standards
To identify sufficient and
appropriate resources required to be allocated to projects, both within the
project team and across the wider organisation
To manage the development and
implementation of appropriate and effective project structures
To manage the development and
implementation of appropriate and effective project control mechanisms,
including programme management, risk management, cost control, variation
management and change control, construction monitoring and post project
evaluation
To identify and record project
issues and risks and recommend suitable courses of action for resolution and
mitigation
To report effectively to the Senior
Management Teams within the Estates and Facilities and other key stakeholders
within the projects.
To monitor the delivery of agreed
projects within Estates & Facilities and liaising across the wider
organisation.
To motivate and direct the input of
individuals contributing to the project
To identify and obtain any support
and advice required for the management, planning and control of projects
To be responsible for project
administration
Liaise with operational teams and
stakeholders to ensure that objectives are met
What
youll be doing
Youll
support the planning, delivery and monitoring of projects across Estates
& Facilities, helping to ensure agreed outcomes are achieved. Key aspects
of the role include:
Managing and monitoring one or more
projects from initiation through to delivery and evaluation
Supporting the Trusts Estates
& Facilities waste reduction programme, helping to drive sustainable and
cost effective solutions
Developing, implementing and
maintaining effective project controls, including risk, issue, cost, change
and programme management
Contributing to key project
documentation such as briefs, business cases, procurement documents and
reports
Monitoring project costs and
supporting financial control and authorisation processes
Identifying issues and risks,
proactively recommending solutions and mitigation actions
Coordinating and monitoring the
input of external advisors, contractors and internal teams
Producing clear, accurate and
timely reports for senior managers and key stakeholders to support learning
and improvement
Were
looking for someone who brings energy, organisation and curiosity to their
work and who is keen to develop further as a project management
professional.
Youll
ideally have:
Experience working in a project
management or project support role, within healthcare or another complex
organisation
A degree level qualification (or
equivalent experience) and training in project or programme management
techniques
A working knowledge of risk and
issue management, and an understanding of project procurement processes
Strong organisational skills, with
the ability to juggle priorities and meet demanding deadlines
Excellent communication and
relationship building skills, enabling you to work effectively with
colleagues at all levels
The confidence to analyse complex
information, make recommendations and deal constructively with challenge or
resistance
Job description
Job responsibilities
The
Assistant Project Manager will be responsible for the project management of
major projects on a day to day basis, primarily the management and
organisation of Waste Reduction, innovation and transformation projects. The post holder will develop and deliver
effective processes, procedures and management tools to enable project
delivery. The Project Manager will
develop frameworks within which agreed project outcomes can be
delivered.
To manage and monitor the delivery
of one or more projects
To provide support to the Estates
& Facilities waste reduction
programme. To manage and monitor the delivery of projects to agreed
time, cost and quality standards
To identify sufficient and
appropriate resources required to be allocated to projects, both within the
project team and across the wider organisation
To manage the development and
implementation of appropriate and effective project structures
To manage the development and
implementation of appropriate and effective project control mechanisms,
including programme management, risk management, cost control, variation
management and change control, construction monitoring and post project
evaluation
To identify and record project
issues and risks and recommend suitable courses of action for resolution and
mitigation
To report effectively to the Senior
Management Teams within the Estates and Facilities and other key stakeholders
within the projects.
To monitor the delivery of agreed
projects within Estates & Facilities and liaising across the wider
organisation.
To motivate and direct the input of
individuals contributing to the project
To identify and obtain any support
and advice required for the management, planning and control of projects
To be responsible for project
administration
Liaise with operational teams and
stakeholders to ensure that objectives are met
What
youll be doing
Youll
support the planning, delivery and monitoring of projects across Estates
& Facilities, helping to ensure agreed outcomes are achieved. Key aspects
of the role include:
Managing and monitoring one or more
projects from initiation through to delivery and evaluation
Supporting the Trusts Estates
& Facilities waste reduction programme, helping to drive sustainable and
cost effective solutions
Developing, implementing and
maintaining effective project controls, including risk, issue, cost, change
and programme management
Contributing to key project
documentation such as briefs, business cases, procurement documents and
reports
Monitoring project costs and
supporting financial control and authorisation processes
Identifying issues and risks,
proactively recommending solutions and mitigation actions
Coordinating and monitoring the
input of external advisors, contractors and internal teams
Producing clear, accurate and
timely reports for senior managers and key stakeholders to support learning
and improvement
Were
looking for someone who brings energy, organisation and curiosity to their
work and who is keen to develop further as a project management
professional.
Youll
ideally have:
Experience working in a project
management or project support role, within healthcare or another complex
organisation
A degree level qualification (or
equivalent experience) and training in project or programme management
techniques
A working knowledge of risk and
issue management, and an understanding of project procurement processes
Strong organisational skills, with
the ability to juggle priorities and meet demanding deadlines
Excellent communication and
relationship building skills, enabling you to work effectively with
colleagues at all levels
The confidence to analyse complex
information, make recommendations and deal constructively with challenge or
resistance
Person Specification
Skills & Behaviours
Essential
- Strong organisational and planning skills
- Excellent communication skills
- Team working skills and the ability to develop excellent working relationships with all levels of staff within the Trust as well as external organisations
- Be able to work under pressure and deliver to demanding deadlines
- Be resilient, self-motivated, enthusiastic, innovative and flexible
- Proficient in Microsoft 365 Applications and/or other computer based programs
Desirable
- Negotiation and facilitation skills
- Presentation skills
Experience
Essential
- Experience in a Project Management post
- Working knowledge and experience of Estates & Facilities services in healthcare or other complex organisation
Desirable
- Understanding of project procurement and procurement management activities
Qualifications
Essential
- 5 GCSEs including Maths & English
- Educated to degree level or equivalent
Desirable
- Trained in project/programme management techniques
Other criteria
Essential
- Be willing to develop new skills, including completing appropriate training as required
Person Specification
Skills & Behaviours
Essential
- Strong organisational and planning skills
- Excellent communication skills
- Team working skills and the ability to develop excellent working relationships with all levels of staff within the Trust as well as external organisations
- Be able to work under pressure and deliver to demanding deadlines
- Be resilient, self-motivated, enthusiastic, innovative and flexible
- Proficient in Microsoft 365 Applications and/or other computer based programs
Desirable
- Negotiation and facilitation skills
- Presentation skills
Experience
Essential
- Experience in a Project Management post
- Working knowledge and experience of Estates & Facilities services in healthcare or other complex organisation
Desirable
- Understanding of project procurement and procurement management activities
Qualifications
Essential
- 5 GCSEs including Maths & English
- Educated to degree level or equivalent
Desirable
- Trained in project/programme management techniques
Other criteria
Essential
- Be willing to develop new skills, including completing appropriate training as required
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
