Job responsibilities
The Estates Officer shall have a building,
background and is responsible for the delivery and management of a wide range
of multi-disciplinary estates services throughout the Leeds Teaching Hospitals
NHS
Trust Estate and will also act as the Trust
representative in the absence of the
Senior Estates Manager (Operations) or when
requested to do so as and
when the need arises by Senior Estates
Management.
Manage and oversee the installation,
maintenance, servicing and repair of the
full range of Estates Services equipment.
Perform work including activities
which require comparison of a range of options,
complex facts requiring
analysis to resolve technical issues in complex
and multifaceted equipment /
situations.
Responsible for ensuring safe systems of work
are maintained inline with
HTM and recognised codes of practice by
carrying out Authorised Person
Duties for Lifts, Ventilation Systems, Working
at Height, Water Systems and
Pressure Systems (this list is not exhaustive)
following training, assessment
and formal appointment by the Trust.
Undertake condition surveys, evaluating
inspection reports and perform the
duties of a Clerk of Works to oversee capital
work across the Trust as directed
by management, ensuring compliance with Trust
safety standards,
procedures and specifications.
Plan and organise major interruptions,
maintenance activities and manage
work of contractors and directly employed
labour. Provide practical training to
others and evaluates work.
Manage directly employed labour in line with
all relevant Trust Policies,
carryout disciplinary and attendance management
investigations providing
detailed investigation/management reports.
Deputise for Estates Manager (Operations) on
the full range of management
duties as well as providing technical advice to
other Estates Staff, Senior
Managers, Clinical Colleagues and 3rd Party
Contractors.
Essential Experience
Completion of an industry recognised approved
apprenticeship and qualified
to HNC/HND in a Mechanical, Electrical or
Building discipline or equivalent
experience in a building services/estates
management environment.
Previous experience in managing directly
employed staff and contractors
working on breakdowns and Planned Preventative
Maintenance (PPM) on
technical mechanical/electrical or building
disciplines found in an acute and
busy hospital environment
Our values are part of what make us different
from other trusts, so we see this
as strength, as well as a responsibility. They
have been developed by our
staff and set out what they see as important to
how we work. Our five values
are:
Patient-centred
Collaborative
Fair
Accountable
Empowered
All our actions and endeavours will be guided
and evaluated through these
values
Additionally the following are core values
which relate specifically to this post:
Maintain effective communication with
colleagues in all working areas
via appropriate technology
Display a working knowledge and understanding
of service users needs
and requirements
Undertake any training required to enhance the
delivery of the service
Leeds Teaching Hospitals NHS Trust is part of
the West Yorkshire
Association of Acute Trusts (WYAAT), a
collaborative of the NHS hospital
trusts from across West Yorkshire and Harrogate
working together to provide
the best possible care for our patients.
AfC number (2684)
4
By bringing together the wide range of skills
and expertise across West
Yorkshire and Harrogate we are working
differently, innovating and driving
forward change to deliver the highest quality
care. By working for Leeds
Teaching Hospitals NHS Trust this is your
opportunity to be a part of that
change.
WYAAT is the acute sector arm of the West
Yorkshire and Harrogate Health
and Care Partnership, one of the largest
integrated care systems in the
country. The Partnerships ambition is for
everyone to have the best possible
health and wellbeing, and the work of WYAAT,
and each individual trust,
supports that ambition
CORE BEHAVIOURS AND SKILLS
Good communication skills
Ability to work unsupervised and autonomously
Adaptable to change
Pleasant manner, smart clean appearance
Undertake all training required
Ability to plan and organise own workload
To be responsible for working with colleagues
to maintain and improve
the quality of services provided to our
patients and other service users.
Ensure that all tasks are carried out in
compliance with relevant statutory
legislation and local policies and codes of
practice including Health and
Safety, COSHH and in particular by following
agreed safe working
procedures, and reporting incidents using the
Trust Incident Reporting
system.
To maintain high standards of personal hygiene
and appearance at all
times whilst on duty.
The jobholder must take responsibility in
agreement with his/her line
manager for his/her own personal development
and undertake all
mandatory training required for the role
particularly attending refresher
training on an annual basis.
The jobholder must co-operate with all policies
and procedures designed
to ensure equality of employment and that
services are delivered in ways
that meet the individual needs of patients and
their families. No person
whether they are staff, patient or visitor
should receive less favourable
treatment because of their gender, ethnic
origin, age, disability, sexual
orientation, religion etc.
To complete all relevant daily documentation in
compliance with relevant
statutory legislation and local codes of
practice and quality control
procedures.
To have an understanding and be aware of the
impact and risks of
maintenance delivery in an acute hospital
environment.
AfC number (2684)
5
10. PRINCIPAL DUTIES & AREAS OF
RESPONSIBILITY
Manage and distribute reactive workflow across
the Trust utilising the
Works Management system
To communicate effectively with all
stakeholders, senior managers,
external contractors and agencys in relation to
Estates issues utilising
written and/or verbal communication methods to
ensure standards of
service delivery are managed and monitored
appropriately at all times
To ensure that job descriptions are
amended/updated to comply with the
requirements of ISO9001:2000, HTMs, working
practices and Permit to
Work Systems
Carry out induction of new starters and the
training of apprentices and
tradesmen/technicians as necessary.
Carryout dynamic and generic risk assessments
for all elements of
reactive and planned work including manual
handling assessments.
Manage and complete electronic records for
Legionella and Pseudomonas
in line with HTM 04 and ACOP L8 and Trust
Policy.
Managing
as team leader and co-ordinator across all disciplines, effectively organising
resources including staff and contractors, transportation and materials
(including requisition supply, deployment and security) of materials on site.
Manage and ensure that the correct procedures and paperwork are correctly
carried out in accordance with relevant requirements. Act as the point of
contact in the absence of an
Estates
Manager (Operations).
Maintaining
standards of discipline and perform staff appraisals, disciplinary/attendance
management investigations and associated management cases.
Responsible
for satisfactory time-keeping and conduct of staff.
Utilise
works management computerised system for planned maintenance and repair work,
adjusting for levels of staff and update all plant information and records as
appropriate.
Update
and maintain asset information, service scheduling and produce detailed job
descriptions in line with statutory guidance
Maintain
and develop Health & Safety systems to meet the requirements of the Trust
ensuring acceptable standards of productivity and quality of workmanship in the
execution of programmes of work. Ensuring all staff observe statutory and other
mandated requirements, in particular those related to health and safety.
Manage
maintenance and minor capital works projects.
Organise,
plan and oversee the work of external contractors.
Promote
co-operation and versatility of craft technicians and departments e.g.
Multi-skilling.
Ensuring
training requirements in relation to craftsman/technicians and apprentices are
met in accordance with guidance issued by the Trust. Learn new techniques and undergo
training as necessary. Carrying out duties within the employees competence as
occasionally required by the service.
Referring
and reporting to immediate superior surveys and audits, such as technical and
option appraisals as required. Provide first line customer contact in dispute
resolutions.
Carry
Trust communication devices to facilitate immediate response to urgent requests
and emergency breakdowns. Respond to switchboard alarms. eg. fire calls,
passenger lift trappings, medical gas alarms.
Carry
out fault diagnosis and interpret technical information to formulate solutions
to improve equipment and service performance as appropriate.
Implement
policies for improvements to maintenance service
Liaison
with other disciplines and departmental heads for service arrangements and
access.
Organise
the calibration of test equipment.
Provide
conciliation report for staff monthly payment.
Work
to and interpret Health Technical Memorandums (HTMs/HBNs) eg
HTM
01 (Sterilisers), HTM 02 (Medical Gases), HTM 04 (Legionella), HTM 06 - 02 (LV
Safety Code) and Building Regulations as required
Manage
PPM and Day to Day duties involving the maintenance of all types of plant,
equipment and installations, including boilers, water testing, stripping down
boilers.for insurance inspections and electrical system maintenance including
fire alarm systems, batteries and uninterruptible power supplies
Manage
the maintenance and repair to building sanitary, water distribution systems and
Building Fabric.
