Leeds Teaching Hospitals

Facilities Manager Logistics (XN06)

This job is now closed

Job summary

We are looking to recruit an experienced, Band 6 Facilities Logistics Manager on a temporary 12 month contract to support key services within the existing Operational Facilities structure and Trusts Supplies team portfolios across the Leeds Teaching Hospitals Trust.

Applicants must hold the required experience and Certificate of Professional Competence in National Passenger and Haulage Operations.

Expected Shortlisting Date

04/11/2024

Planned Interview Date

11/11/2024

Main duties of the job

The successful candidate will be responsible for the management of the Logistics services which comprises of transport services for Supplies ensuring through the Logistics/Supplies Supervisors that services are provided at best value, maximum quality and within agreed targets by providing effective leadership to the team.

To ensure the delivery of professional, quality and cost-effective services to user groups within a legislative framework. As defined by the department of transport and also in line with Trust policies and procedures. The Facilities Manager (Logistics) will be responsible for the monitoring and implementation of agreed maintenance schedules including mandatory vehicle inspections in line with relevant legislation, ensuring that the periodic servicing and testing of the Transport Departments fleet is conducted in a timely manner and accurately recorded on appropriate databases and office applications according to department policies and procedures. The post holder will also be responsible for the monitoring of staff working hours related to drivers hours etc, under EEC Directives. Register with the office of the Traffic Commissioner as the sole authority for the Trust in matters relating to the Trusts Operators Licence. The post entails holding legal responsibility on behalf of the Trust for these matters. Applicants must hold the required experience and Certificate of Professional Competence in National Passenger and Haulage Operations.

About us

Leeds Teaching Hospitals is one of the largest employers in Leeds, employing over 20,000 staff and providing care to 1.6 million patients every year. The Estates and Facilities team keep the Trust's sites running and manage one of the largest estate portfolios across the NHS. With over 2,500 staff, we provide a range of facilities management services and ensure our buildings and environments are fit for purpose, clean and safe.

Whether we're cleaning wards, maintaining buildings, monitoring environmental impact, providing staff childcare, delivering hot meals to patients or patrolling our sites, we support the delivery of patient care. Guided by our Leeds Way Values, we are committed to creating the best place to work and being the employer of choice for estates and facilities in the region. By joining the team, you'll have access to a friendly support network with ongoing training, career progression and an excellent benefits package

Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

Date posted

11 October 2024

Pay scheme

Agenda for change

Band

Band 6

Salary

£37,338 to £44,962 a year

Contract

Secondment

Duration

12 months

Working pattern

Full-time, Flexible working

Reference number

C9298-EST-291

Job locations

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF

Job description

Job responsibilities

1. To manage the day-to-day operation of the Transport Department and Postal Services, overseeing the work of the Supervisory team regarding the appropriate allocation of duties to team members to ensure that staff are suitably and effectively deployed.

2. To liaise with the Senior Facilities Manager to develop and monitor key performance indicators to help achieve performance targets.

3. Manage the recruitment, training, induction, and appraisals of staff as required.

4. Deal with any breaches of discipline, issues of counselling and grievance in line with Trust Policies and Procedures.

5. Enable the Trust to remain compliant with all current and future legislative requirements of Dangerous Goods Safety.

6. Negotiate, plan, and implement legally compliant services and strategies with service users to ensure customer requirements are met and departmental resources are used efficiently.

7. Ensure that all information is collected and recorded in the event of any accident. Prepare reports into such incidents and ensure that appropriate action is taken to prevent any similar occurrences.

8. Provide support and negotiate, on behalf of the Trust, on technical issues with contractors providing services to the department in relation to vehicle procurement, maintenance and hire, and courier services ensuring best value and that the interests of the Trust are fully represented.

9. To act as the sole authority in relation to fleet management with regard to issues surrounding the mandatory scheduling of maintenance and safety inspection of vehicles subject to regulation.

10. To act as the authorised person to administer changes to Operators Licence on behalf of the Trust in line with current regulations.

11. To act freely and with professional integrity regarding the interpretation and implementation of Transport Legislation and development of Transport policy within the Trust

12. To ensure that the management team adhere to the procedures in place to record and complete duty rotas, time sheets and maintenance of staff records including control of overtime as required.

13. Responsible for budgetary performance including the monitoring and control of expenditure within agreed budget guidelines as defined by the Senior Facilities Manager.

14. To oversee the development and implementation of new procedures and changes to service provision.

15. To liaise where appropriate with Occupational Health Services on staff welfare and related problems.

16. To manage complaints from members of the public and staff in relation to transport issues. This includes investigation and responding by telephone, e-mail, letter etc as appropriate

17. To carry out investigations and surveys in relation to transport and disciplinary issues and incidents and to produce statements and reports on such issues or incidents that may occur at any of the Trust sites and as required, to represent the Trust at any internal or external proceedings that may arise.

18. Undertake in-depth investigations and represent the interests of the Trust in matters relating to breaches of Transport legislation or incidents relating to the carriage of dangerous goods.

19. To conduct site visits and attend working groups or forums to ensure service standards meet user expectations and to ensure best practice is implemented.

20. To manage the attendance and conduct of all Transport & Postal staff whilst ensuring that all Trust policies and procedures are followed

21. To meet regularly with subordinates thereby managing individual and team performance in achieving the desired service outcomes.

22. The job may require other duties to be carried out as may reasonably be required by senior management commensurate with the grade of the post

23. To work within the Facilities Management Team to maintain and improve the quality of services provided to patients and other service users.

24. Ensure that all tasks are carried out in compliance with relevant statutory legislation and local policies and codes of practice including Health and Safety, COSHH and, in particular, by following agreed safe working procedures, and reporting incidents using the Trust Incident Reporting system.

25. Sole responsibility for maintaining communication channels with relevant enforcement agencies (eg: Department of Transport, Police, VOSA) to ensure compliance with the terms of the Departments Operators Licence. Also, solely responsible for overseeing the maintenance and provision of all required records, schedules, and other documentation to those agencies.

26. The jobholder must take responsibility in agreement with his/her line manager for his/her own personal development and undertake all mandatory training required for the role particularly attending refresher training and legislation updates on an annual basis in order to maintain compliance with the Trusts operator Licence undertakings as prescribed by The Office of the Traffic Commissioner.

27. Legally responsible for ensuring completion of all mandatory documentation and records, for transport and post, in compliance with relevant statutory legislation and Operator licence undertakings for Passenger and Large goods vehicles; also responsible for ensuring all local codes of practice and quality control procedures are followed.