Job summary
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Leeds
Teaching Hospitals NHS Trust has an exciting opportunity for a highly
motivated Document Controller to support the delivery of a Trust-wide
approach to an estate building information. In
this role you will be responsible for providing assurance around receipt,
uploading of data and information to ensure this meets the Trusts governance
and operational requirements and for reporting on progress and issues
relating to this. You will control and manage data in the Client Common Data
Environment (CCDE) in accordance with ISO19650 and Trust guidelines and
requirements. This will involve sorting, storing, retrieving electronic
and hard copy documents on behalf of the Trust as client and industry
professionals. You will be able to provides staff training and support in
this specialist field. You
will have the expertise to support the development and maintenance of the
Trusts Estate buildings information, BIM, data systems (CCDE)
You will
be able to extract, interpret, utilise data from a wide variety of
different systems including legacy 2D CAD systems 3D and BIM systems and
the data quality required to inform national submissions for Estates &
Facilities. You will also provide detailed technical plans for use by
internal and external technical staff and consultants
You
will be responsible as Estate Document Controller and reporting to Estates
BIM & Data Manager as part of the department's growing BIM and Data Team
(BDT)
Main duties of the job
You
will be a highly capable, proactive individual used to working within a large
multifaceted organisation with multiple stakeholders and dealing with numerous
requests and issues at any one time. With minimum of Degree level or
significant and demonstrable relevant experience in a relevant technical
environment, or equivalent in a related field (e.g. design, construction,
engineering) with a flexible approach.
You
will have good knowledge of construction drawings, Estate information standards;
Building Information Modelling (BIM) and its application to technical estate
issues. Ability to provide specialist technical advice and capital projects
support across a wide range of document control including supporting, updating,
replacing and implementing new or enhanced approaches, standards and processes
in accordance with ISO standards and UK BIM framework. To draw and produce
detailed drawings covering a full range of technical disciplines/specialisms
associated with estate asset management. To be involved in the setting up,
maintenance and administration of the database of information covering
construction plans, mechanical & electrical service and other estate
related graphical and non-graphical data. Provide detailed technical plans for
use by internal and external technical staff and consultants. You will have a
professional and team work mind-set, an effective communicator, with the
ability to work on your own initiative and be able to cope with conflicting
pressures.
About us
Leeds
Teaching Hospitals NHS Trust (LTHT) was formed in April 1998, following the
merger of two smaller NHS trusts in the city and provides healthcare and
specialist services for people across the city of Leeds, the Yorkshire and
Humber region and further afield.
The
Trust has a budget of £1.4 billion and employs more than 21,000 staff. Last
year, we treated more than 1.7 million patients.
Our
care and clinical expertise is delivered from seven hospitals on five sites,
and they are all joined by our vision to be the best for specialist and
integrated care.
We
play an important role in the training and education of medical, nursing and
dental students, and we are a centre for world-class research, innovation and
pioneering new treatments.
Leeds Teaching Hospitals is committed to our process
of redeploying 'at risk' members of our existing workforce to new roles. As
such, all our job adverts are subject to this policy and we reserve the right
to close, delay or remove adverts while this process is completed. If you do
experience a delay in the shortlisting stage of the recruitment cycle, please
bear with us while this process is completed, and contact the named contact if
you have any questions.
Job description
Job responsibilities
To
provide specialist technical advice and capital projects support across a wide
range of document control including supporting, updating, replacing and
implementing new or enhanced approaches, standards and processes in accordance
with ISO standards and UK BIM framework. To provide technical solutions and
support for Estates & Facilities wide range of discipline, specialism and
supply chain associated with asset management, To draw and produce detailed
drawings covering a full range of technical disciplines/specialisms associated
with estate asset management. To be involved in the setting up, maintenance and
administration of the database of CAD (Autocad & Revit) drawings covering
construction plans, mechanical & electrical service drawings and other
estate related graphical and non-graphical data. Provide detailed technical
plans for use by internal and external technical staff and consultants.
Job description
Job responsibilities
To
provide specialist technical advice and capital projects support across a wide
range of document control including supporting, updating, replacing and
implementing new or enhanced approaches, standards and processes in accordance
with ISO standards and UK BIM framework. To provide technical solutions and
support for Estates & Facilities wide range of discipline, specialism and
supply chain associated with asset management, To draw and produce detailed
drawings covering a full range of technical disciplines/specialisms associated
with estate asset management. To be involved in the setting up, maintenance and
administration of the database of CAD (Autocad & Revit) drawings covering
construction plans, mechanical & electrical service drawings and other
estate related graphical and non-graphical data. Provide detailed technical
plans for use by internal and external technical staff and consultants.
Person Specification
Other criteria
Essential
- Consistently seeks to improve service quality Leadership and motivation of others Enthusiasm and commitment for the key service areas and a professional and flexible approach
- Willingness to keep abreast of market developments within this field
Skills & behaviours
Desirable
- Ability to work as part of a team Good communication skills, both verbal and written, at all levels (graphics and analytics) and presentation Commitment to behaving honestly, openly, impartially
- Ability to work under pressure and to tight timescales as part of a team, with only direct supervision when required. Work flexibly to provide core service coverage as dictated by the service.
- Logical, disciplined and systematic approach to problem solving. Ability to establish good lines of communication and maintain successful working relationships within the Trust and externally.
- Well-developed logical and analytical skills. Monitoring and prioritising tasks, able to thoroughly analyse/check information (BIM documents)/ data, plans and work at a very detailed level.
- Accurate data input, able to meticulously analyse and check plans is essential to ensure layouts of patient serving systems e.g. medical gas are accurate/verified.
- Investigate outside of routine enquiries, and give guidance in resolving complex technical problems. A professional approach when dealing with members of staff, outside agencies/ Consultants and others.
Qualifications
Essential
- Degree level or significant and demonstrable relevant experience in a relevant technical environment.
Desirable
- Specialist training in embedded document control systems. Common Data Environment (CDE) User and Installer Expert.
Experience
Essential
- Document control systems used to run buildings estates and facilities services information. Able to communicate with staff and multidisciplinary teams, external and internal.
- Communicating complex technical issues where there are barriers to understanding.
Desirable
- A thorough knowledge of building construction and mechanical/ electrical systems in order to interpret and draw plans used for development and maintenance of the Trusts estate.
- Use of 3rd party (CDE) reporting tools for production of management info.
Person Specification
Other criteria
Essential
- Consistently seeks to improve service quality Leadership and motivation of others Enthusiasm and commitment for the key service areas and a professional and flexible approach
- Willingness to keep abreast of market developments within this field
Skills & behaviours
Desirable
- Ability to work as part of a team Good communication skills, both verbal and written, at all levels (graphics and analytics) and presentation Commitment to behaving honestly, openly, impartially
- Ability to work under pressure and to tight timescales as part of a team, with only direct supervision when required. Work flexibly to provide core service coverage as dictated by the service.
- Logical, disciplined and systematic approach to problem solving. Ability to establish good lines of communication and maintain successful working relationships within the Trust and externally.
- Well-developed logical and analytical skills. Monitoring and prioritising tasks, able to thoroughly analyse/check information (BIM documents)/ data, plans and work at a very detailed level.
- Accurate data input, able to meticulously analyse and check plans is essential to ensure layouts of patient serving systems e.g. medical gas are accurate/verified.
- Investigate outside of routine enquiries, and give guidance in resolving complex technical problems. A professional approach when dealing with members of staff, outside agencies/ Consultants and others.
Qualifications
Essential
- Degree level or significant and demonstrable relevant experience in a relevant technical environment.
Desirable
- Specialist training in embedded document control systems. Common Data Environment (CDE) User and Installer Expert.
Experience
Essential
- Document control systems used to run buildings estates and facilities services information. Able to communicate with staff and multidisciplinary teams, external and internal.
- Communicating complex technical issues where there are barriers to understanding.
Desirable
- A thorough knowledge of building construction and mechanical/ electrical systems in order to interpret and draw plans used for development and maintenance of the Trusts estate.
- Use of 3rd party (CDE) reporting tools for production of management info.
