Data Manager (XN07)

Job description

Job responsibilities

To ensure a robust process is implemented and executed for Leeds Teaching Hospitals to provide a data extraction service delivering accurate, tailored information to meet specific needs in support of researchers requirements for a wide range of projects.

To work with researchers from across Leeds Teaching Hospitals NHS Trust, the University of Leeds and other partners to identify datasets required to execute research projects, providing a high quality of customer service.

To work with colleagues in Informatics, Information Governance and Research and Innovation to ensure that all necessary approvals are received for the release of the required datasets.

To extract and provide the required information from a range of databases to research teams in a timely manner for use in projects, supporting the Trusts ambitions to be a leader in providing high-quality, comprehensive datasets which can be used to advance patient care through research.

Providing reports to colleagues in Research and Innovation and Informatics on datasets provided, the pipeline of potential projects and forecast workload to ensure adequate resources are available to provide a high-quality and efficient service.

Leadership

Leadership of the Research Data Informatics function for the Trust

Provide regular briefings to key staff on project pipelines, workloads and any additional resource requirements that may be required to fulfil demand.

Working with others to ensure that all necessary permissions are in place before any data is released for use in research programmes.

Working with finance team to ensure involvement in projects is appropriately costed and that once completed invoices are raised.

Instruct non-information staff in the use of health data, including guidance around its uses, the logic and rules involved and its limitations.

Assist in providing a training strategy and user support to senior managers and clinicians for corporate in-house and commercial systems. This encompasses the training of staff from various professions with differing levels of experience and education and the development of training packages, using appropriate methods such as eLearning and intranet based User Guides.

Build and maintain a productive working relationship with colleagues across corporate and operational teams within the Trust and with a wide variety of external stakeholders from academic and industrial backgrounds.

Provide guidance/advice to colleagues across disciplines, internal and external on information recording and reporting implications of service change, influencing process and approach where appropriate.

Data Quality

Input into trust standards on data recording and reporting based on national policy, guidance and definitions.

Identify, monitor and report on data quality issues on trust administration & information systems.

Input into the ongoing development of trust administration & information systems with a view to requirements for research use.

Monitor national guidance advising on appropriate amendments to trust policy.

Audit of processes and systems.

IM&T Consultancy & Service Management

Assist income flows into the Trust by ensuring that work programmes are completed in a timely fashion.

Manage multiple data sources and requests and ensure a consistent, coherent output is achieved.

Performance/Analysis

Provide timely and accurate information to research collaborators in a format that is readily understood and relevant to the decision making process.

Provide proactive analyses of performance through the use of measures of activity, efficiency and data accuracy.

Provide advice on the advanced use of Excel and Access and the application of modelling and statistical tools.

Keep fully up to date with national projects and developments in order to understand the impact of changes at local level.

Ensure a timely and accurate response to any queries, both internal and external.

Propose new developments in analysis and reporting.

Interpret complex data issues for non-information staff

Assist in the development of new bespoke solutions for Information reporting. This involves taking responsibility for decisions on the configuration and development of databases and applications and includes the design and direct testing of new systems e.g. making decisions on the architecture, security and certifications and ensuring that all systems delivered comply with Trust and national data standards, data protection and any other current legislation.

Create clearly understood and value-added reports tailored to changing client needs and knowledge base. Design and develop new automated reporting processes if required to provide efficiency gains.

Person Specification

Qualifications

Essential

• Degree or equivalent level qualification in a numerate/analytical discipline or equivalent industry experience and some amount of experience in a information management role
• Evidence of Continuous Professional Development, i.e. specialist IM&T training/study/research, attendance at relevant conferences/workshops

Desirable

• Staff Management, including objective setting, appraisal and PDPs

Experience

Essential

• Substantial knowledge of data warehousing
• Expert knowledge of MS SQL server and Business Intelligence stack (SSIS, SSAS, SSRS)
• Advanced knowledge of information management, information analysis and ICT tools, techniques and principles
• Advanced level of technical expertise and physical skills in the manipulation of spread sheets and databases
• NHS data standards, data definitions, classifications and performance indicators
• Data Protection, Freedom of Information and Caldicott.
• Knowledge of the strategic direction of the NHS and an understanding of the implications of use of data for research purposes.

Desirable

• Medical terminology, anatomy and epidemiology
• Patient administration and clinical coding processes
• Knowledge of processes around research approvals

Skills & behaviours

Essential

• IT Tools: SQL, Excel, Access, Powerpoint, Word, Internet, statistical packages, modelling & simulation packages and trust management & reporting systems.
• Appreciation of and compliance with the Data Protection Act, Freedom of Information and Caldicott.
• Expert knowledge of MS SQL server and Business Intelligence stack (SSIS, SSAS, SSRS)
• A strong customer focus with a commitment to collaborative working.
• Abides by the Trust policy on standards of business conduct
• Committed to continuous active personal development involving formal training and personal study.
• Innovative and adaptable to changing priorities.
• Works to a high degree of accuracy within tight deadlines.
• Develops effective working relationships with all professional contacts in all disciplines.
• An effective communicator able to convey highly complex concepts and data to staff at all levels, ensuring its accurate and effective use
• A proactive and high-quality approach to customer service setting high service standards.

Employer details

Employer name

Leeds Teaching Hospitals

Address

Leeds General Infirmary

Great George Street

Leeds

LS1 3EX

Employer's website

https://www.leedsth.nhs.uk/ (Opens in a new tab)