Job summary
Do
you have excellent organisational skills with attention to detail to succeed
in an administrative role?
At
the Immunology and Allergy department, we are looking for a friendly,
self-motivated and enthusiastic individual to provide comprehensive
administration service and clerical support and be a part of our team at St
James Hospital. You will be joining our supportive and positive team that
combines of administration staff, secretaries, doctors and nurses.
At
LTHT, we pride ourselves of having the goal to be the best place to work, so
if this is a role you are interested in please apply to become the next
Clerical Officer at the Immunology and Allergy department!
A
full programme of training and induction will be given along with the
opportunities for professional development in a supportive environment.
This
post is a substantive post for 16 hours per week.
Please
contact Colm Cullen on 0113 2066013 or colm.cullen@nhs.net for further
enquiries.
Expected
Shortlisting Date: 30/01/2025
Planned
Interview Date: 06/01/2025
Main duties of the job
The
successful candidate will be within the Immunology and Allergy team to
facilitate the smooth and efficient delivery of the patient administration
pathway from referral and throughout the outpatient/inpatient process. You
will be providing an efficient, effective and accurate administrative duty to
support the delivery of high standard and cost effective treatment of
patients.
The
responsibilities of this role include reception duties, making outpatient
appointments, clinic preparation, dealing with patient enquiries and other
healthcare professionals and filing of results. Therefore having excellent
communication, being able to work as part of a team as well as being able to
use own initiative and working towards deadlines are the skills to be
successful at this role.
If
you have the skills to take on this role, please apply. We want you on our
team!
About us
Come
and join our team in Leeds and become part of The Leeds Way sharing our
vision and values. Our Trust is recognised for our staff engagement, great
care and rated GOOD by the Care Quality Commission.
Leeds
Teaching Hospitals NHS Trust is one of the largest acute health providers in
the UK and based in one of the fastest growing and vibrant cities in the
north.
At
Cardio-Respiratory CSU, we aim to be a fair and supportive CSU with positive,
caring teams who are champions of the Leeds Way values. Our values are part
of what make us different from other trusts, so we see this as a strength, as
well as a responsibility. They have been developed by our staff and set out
what they see as important to how we work.
Our five values are:
Patient-centred
Collaborative
Fair
Accountable
Empowered
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk'
members of our existing workforce to new roles. As such, all our job adverts
are subject to this policy and we reserve the right to close, delay or remove
adverts while this process is completed. If you do experience a delay in the
shortlisting stage of the recruitment cycle, please bear with us while this
process is completed, and contact the named contact if you have any
questions.
Job description
Job responsibilities
Principal
Duties & Areas of Responsibility
Process referral letters received
from General Practitioners and other healthcare professionals in line with
Trust Policies.
Ensure patient notes are prepared
in a tidy and complete manner, ensuring that all necessary documentation is
available and sufficient accurate patient labels are available. This will necessitate the use of case the
Trusts Patient Administration System.
Make appointments in a polite and
helpful manner, following Trust Policies and local guidelines for clinic
formats using the Patient Administration System.
Deal promptly with internal and
external correspondence. Ensuring
clinical correspondence and scanned and loaded to the patients electronic
record in a timely manner and in accordance with the departments processes.
Respond effectively to telephone
communications in a polite and helpful manner, observing the need for
discretion and courtesy. Taking
responsibility for returning any follow up calls as necessary.
Obtain information on each patient
attendance and in a timely manner accurately record on the Patient
Administration System in line with Trust Policy.
Collect additional information as
requested, with the aim of monitoring the quality of the service provided in
accordance with the Trusts Performance Management Framework.
Provide suitable cover for other
clerical staff in cases of absences, as delegated by the Assistant Patient
Services Co-ordinator.
Refer to line manager, any
changes/cancellations to patient plans and clinics in line with the
Inpatient/Outpatient Management Policy.
Job description
Job responsibilities
Principal
Duties & Areas of Responsibility
Process referral letters received
from General Practitioners and other healthcare professionals in line with
Trust Policies.
Ensure patient notes are prepared
in a tidy and complete manner, ensuring that all necessary documentation is
available and sufficient accurate patient labels are available. This will necessitate the use of case the
Trusts Patient Administration System.
Make appointments in a polite and
helpful manner, following Trust Policies and local guidelines for clinic
formats using the Patient Administration System.
Deal promptly with internal and
external correspondence. Ensuring
clinical correspondence and scanned and loaded to the patients electronic
record in a timely manner and in accordance with the departments processes.
Respond effectively to telephone
communications in a polite and helpful manner, observing the need for
discretion and courtesy. Taking
responsibility for returning any follow up calls as necessary.
Obtain information on each patient
attendance and in a timely manner accurately record on the Patient
Administration System in line with Trust Policy.
Collect additional information as
requested, with the aim of monitoring the quality of the service provided in
accordance with the Trusts Performance Management Framework.
Provide suitable cover for other
clerical staff in cases of absences, as delegated by the Assistant Patient
Services Co-ordinator.
Refer to line manager, any
changes/cancellations to patient plans and clinics in line with the
Inpatient/Outpatient Management Policy.
Person Specification
Experience
Essential
- Experience in dealing with members of the public in an working environment
Desirable
- Previous NHS experience including Reception/Office Administration experience
- Experience of using administrative systems including data entry Operation of hospital out-patient receptions
Qualifications
Essential
- Educated to GCSE Grade C or above in English and Maths
- Willingness to undertake further professional development and training
- Knowledge of Computerised Office Systems
Desirable
- An Administrative qualification eg CLAIT, IBT
Skills and Behaviours
Essential
- A good team player, with the ability to work in a diverse and demanding environment in a multidisciplinary team
- Excellent communication skills both verbally and written that are clear and concise
- Effective interpersonal skills
- Good organisational and time management skills
- Basic computer literacy and willingness to further undergo training
Desirable
- Ability to use the Trusts Patient Administration System
Person Specification
Experience
Essential
- Experience in dealing with members of the public in an working environment
Desirable
- Previous NHS experience including Reception/Office Administration experience
- Experience of using administrative systems including data entry Operation of hospital out-patient receptions
Qualifications
Essential
- Educated to GCSE Grade C or above in English and Maths
- Willingness to undertake further professional development and training
- Knowledge of Computerised Office Systems
Desirable
- An Administrative qualification eg CLAIT, IBT
Skills and Behaviours
Essential
- A good team player, with the ability to work in a diverse and demanding environment in a multidisciplinary team
- Excellent communication skills both verbally and written that are clear and concise
- Effective interpersonal skills
- Good organisational and time management skills
- Basic computer literacy and willingness to further undergo training
Desirable
- Ability to use the Trusts Patient Administration System
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
